Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a nomination for the office of vice-president. Mr. Forbes made a motion to nominate Greg Volk for the position of vice-president for the year 2015. Mr. Gembala seconded the motion. The motion was carried by voice vote (3/0) Ayes --- all. Nays --- none.
Mr. Gembala stated he would entertain a motion to approve the meeting minutes of the December 18, 2014, Waterworks Board. Mr. Volk made a motion to approve the December 18, 2014, Water Works meeting minutes. Mr. Forbes seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Gembala stated if there were no questions, he would entertain a motion to approve the 2015 professional services agreement with Cender & Company. There were no questions.
Mr. Forbes made a motion to approve the 2015 professional services agreement with Cender & Company. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Gembala noted there was a resolution before the Board to authorize the Clerk-Treasurer to write-off bad debt for the Water Department. He stated he had a list with individuals and their addresses and the amounts to be written off. Mr. Gembala asked if there were any questions. There were no questions.
Mr. Forbes made a motion to adopt Resolution No. 2015-01-29WW. Mr. Volk seconded the motion. The motion was passed by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Kil informed the Board he had the annual financial report for the Water Utility prepared by Cender & Company. He stated he would provide copies to the Board after the meeting.
There were no further reports or correspondence.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to accept the minutes of the January 29, 2015, meeting as submitted. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.
Mr. Forbes asked if the Water District APVs were separate from the Water Utility APVs. He commented that these bills had never been approved for payment separately.
(General discussion ensued.)
Mr. Volk returned to the voucher summary for the Water District APVs dated February 26, 2015, in the amount of $3,886.88. Mr. Forbes made a motion to approve payment of the Water District APVs in the amount of $3,886.88. Mr. Volk seconded the motion. The motion was carried by voice vote. Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to accept the minutes of the February 26, 2015, meeting as submitted. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- all. Nays --- none. Abstain --- one. Mr. Gembala, due his absence from the February 26, 2015, meeting, abstained from the vote.
Mr. Ken Kraus, present in the audience, noted that the design for the project has been started. Mr. Kil stated the project would be in front of the Board in approximately a month.
(General discussion ensued.)
Mr. Volk made a motion to authorize payment for the Water District APVs, page 1 of 1, and the Water Utility APVs for March 26, 2015, page 1 of one and page 2 of 2. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to accept the meeting minutes of the March 26, 2015, meeting as provided. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Gembala noted that the Board had before them plans and an estimate from Mr. Ken Kraus, Town engineer. Mr. Forbes concurred with Mr. Gembala that this section of water main needs to be replaced. He stated he was okay with going out for bids.
(General discussion ensued.)
Mr. Forbes made a motion to authorize bids for the Belmont Avenue Water Main Replacement Project. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Kil stated that the Board should be opening bids in approximately a month and one half. He stated it’s not a real complicated job. Mr. Gembala remarked, “The sooner the better.”
Mr. Forbes made a motion to authorize payment of the one page voucher registry dated April 23, 2015, in the amount of $42,892.34. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to accept the meeting minutes of the April 23, 2015, meeting as provided. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.
BID OPENING
Attorney Austgen stated, for the record, that the proofs of publication and Notice to Bidder has been made, Affidavit of Publication has been provided and timely publication has occurred.
Attorney Austgen proceeded to open the bids, as follows:
Metro Excavating, Cedar Lake, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid amount. Form 96 is present. The bid amount is $230,061.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit and a consultant certificate denying engaging in investment in Iran and other related certificates were also present.
B&D Sewer & Backhoe, Schererville, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $219,929.80. Attorney Austgen noted that an oath affirmation was included, non-collusion affidavit, e-verify enrollment affidavit, consultant certificate denying investment in Iran, and other related certificates.
LGS Plumbing, Crown Point, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $268,140.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided. An information booklet on the company was also included.
Rex Construction Company, Schererville, Indiana. The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount for items 1 through 19, Addendum Number 2, $229,702.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.
Grimmer Construction Company, Highland, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $298,872.30. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial data was provided.
Hasse Construction Company, Calumet City, Illinois: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Total bid, line items 1 through 19, is in the amount of $268,576.00 was present. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.
Gough, Incorporated, Merrillville, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Bid amount, $267,769.80, the total cost of items 1 through 19. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.
Mr. Forbes made a motion to take the bids under advisement for review by staff. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).
Mr. Forbes made a motion to authorize payment of the bills as presented. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to accept the minutes of the May 28, 2015, Water Works meeting minutes as submitted by Susan E. Wright. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- two. Nays --- none. Abstain --- one. Mr. Volk, due to his absence, abstained.
Mr. Gembala announced that the bid was awarded to B&D Sewer as the most responsive bidder in the amount of $219,929.80. Mr. Gembala asked if there was any discussion on the bid award. There was no discussion.
Mr. Forbes stated a new well site was discussed briefly. He stated that a letter from Mr. Haas outlines one of the INDEM requirements.
Mr. Kil stated that in order to permit new water main going into the ground, (with every new development), IDEM is requiring that a municipality be able to serve at maximum peak flow in a day with the largest well out of service. Mr. Kil stated, in the Town’s case, several million gallons per day is serviced.
Mr. Kil stated the plan is to dig another well and utilize the same treatment plant at the Gates. He stated this plan would allow the Town to maintain the capacity for development. Mr. Kil stated that the Town will be considering another well site/treatment plant and possibly a water tower in the southwest quadrant of Town as this portion develops.
Mr. Kil stated the cost of a well, with more capacity, will be a couple hundred thousand dollars as opposed to four million dollars because of the ability to use the existing treatment plant.
Mr. Gembala asked if there was any further discussion. There was no further discussion.
Mr. Gembala stated he would entertain a motion authorizing the seeking of bids. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Gembala stated he would entertain a motion to pay the bills. Mr. Forbes made a motion to authorize payment of the Water District APVs in the amount of $22,172.61 and the Water Utility APVs in the amount of $213,963.48. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Forbes made a motion to approve the minutes of the June 25, 2015, Water Works meeting minutes as submitted by Susan E. Wright. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.
Mr. Kil explained to the Board that the construction of a second well at the Gates of St. John Water Treatment plant would basically double the capacity of the treatment plant and the water it would be able to treat. He stated that a well will be drilled, but it will not be necessary to build a new treatment plant.
Mr. Kil stated that Mr. Kraus is recommending that the bid be awarded to Peerless Midwest for $80,988.00. Mr. Kil stated that correspondence related to this recommendation was included in the Board’s packets.
Mr. Kil stated the well is needed to boost the Town’s production to adhere to the Indiana Department of Environmental Management’s (IDEM) standards. He stated that a construction permit has been obtained from IDEM.
Mr. Volk asked for a motion. Mr. Forbes made a motion to award the contract for construction of Well No. 7 to Peerless Midwest. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.
Mr. Forbes made a motion to authorize payment of the bills for the Waterworks District in the amount of $20,864.10. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.
Mr. Volk stated he would entertain a motion to authorize payment of Water Utility APVs. Mr. Forbes made a motion to authorize payment of the Water Utility bills in the amount $313,245.83. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- two. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion to approve the minutes of the July 23, 2015, Water Works meeting as submitted by Susan E. Wright. Mr. Volk made a motion to approve the minutes of July 23, 2015. Mr. Forbes seconded the motion. The motion was carried (2/0/1). Mr. Gembala abstained. Ayes --- two. Nays --- none. Abstain --- one.
Mr. Gembala asked about the water main project. He stated that there are a couple of residents who are concerned about their landscaping being done before winter. Mr. Kil stated that the landscape crew is going to over to the water main project very shortly.
Mr. Volk stated “I’ll make that motion.” Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. He stated he would entertain a motion.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion to approve the minutes of the August 27, 2015, Water Works meeting as submitted. Mr. Volk made a motion to approve the minutes of August 27, 2015. Mr. Forbes seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.
Mr. Gembala asked Mr. Kil if he had anything. Mr. Kil reported that the Waterworks District is in very fine shape. Mr. Forbes noted the advertised budget number is $332,522.00, the adopted tax levy is $249,238.00 with an adopted tax rate of .0311.
(General discussion ensued.)
Mr. Gembala noted the budget had a few increases due to inflation, but otherwise was the same as the 2015. He asked the Board if there was any further discussion. There was no further discussion.
Mr. Gembala stated he would open the public hearing.
John Vortman, 97th Lane:
He asked Mr. Gembala if he was talking about a “fee increase.” Mr. Forbes stated “No fee increase.”
Mr. Gembala called twice for additional public comment. There was no additional public comment. Mr. Gembala closed the floor to public comment and brought the matter back before the Board.
Mr. Gembala stated he would entertain a motion. Mr. Forbes made a motion to consider Ordinance No. 78 on first reading. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Mr. Gembala stated he had to abstain. He stated, according to State law, he cannot vote on a budget because he is a volunteer fireman. Ayes --- two. Nays --- none. Abstain --- one.
Mr. Gembala asked about the water main project. He stated that there are a couple of residents who are concerned about their landscaping being done before winter. Mr. Kil stated that the landscape crew is going to over to the water main project very shortly.
Mr. Gembala stated he would accept a motion on the vouchers together. Mr. Forbes made a motion to authorize payment of both bill dockets as presented. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion to approve the minutes of the September 24, 2015, Water Works meeting as posted. Mr. Volk made a motion to approve the minutes of September 24, 2015. Mr. Forbes seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.
Mr. Gembala stated that he hoped that the next Waterworks Board continues with the replacement projects because it is important to continue to replace the old with the new.
Mr. Gembala stated he would entertain a motion to adopt Ordinance No. 78. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Mr. Gembala abstained from the vote. Ayes --- two. Nays --- none. Abstain --- one.
There was no further New Business.
Mr. Gembala stated he would accept a motion on the payment of the bills for the Waterworks District. Mr. Forbes made a motion to authorize payment of both bill dockets as presented. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Ken Gembala, President | Gregory Volk, Vice-President |
Michael Forbes | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion on the minutes. Mr. Forbes made a motion to approve the October 22, 2015, Waterworks meeting minutes, as circulated. Mr. Volk seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.
Mr. Gembala stated that he hoped that the next Waterworks Board continues with the replacement projects because it is important to continue to replace the old with the new.
Mr. Gembala stated he would accept a motion on the payment of the bills for the Waterworks District. Mr. Volk made a motion to authorize payment of both bill dockets as presented. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks
Michael Forbes, President | Larry Bustamante, Vice-President | Steve Kil, Town Manager |
Greg Volk | Mark Barenie | Ken Gembala |
Mr. Gembala stated he would entertain a motion to approve the minutes of November 19, 2015. Mr. Forbes made a motion to approve the minutes as circulated. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Mr. Kil explained to the Board that the Bramblewood Homeowner’s Association bill is fairly consistent. He stated everything was done correctly in this case but there was a failure of a fax transmission.
Mr. Gembala stated he would entertain a motion. Mr. Forbes made a motion to authorize a $24.08 credit to the Bramblewood Homeowners Association. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nayes --- none. :
Mr. Gembala stated he would entertain a motion on payment of the bills. Mr. Volk made a motion to authorize payment of the bills. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.
Susan E. Wright, Recording Secretary
St. John Board of WaterWorks