Ken Gembala, President | Gregory Volk | Sherry Sury, Clerk-Treasurer |
Michael Forbes, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion on the meeting minutes of November 29, 2012. Mr. Volk made a motion to approve the meeting minutes of November 29, 2012. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).
Mr. Gembala stated he would entertain a motion on the meeting minutes of December 20, 2012, Board of Waterworks. Mr. Volk made a motion to approve the Board of Waterworks meeting of December 20, 2012. The motion was seconded by Mr. Gembala. The motion was unanimously carried by voice vote (2/0).
Mr. Kil noted, for the record, that the financial reports that were presented to the Waterworks Board, the Financial Management Report for the Municipal Sewage Works for 2011 and the Interim Financial Report for the Municipal Sewage Works, from January 1, through June 30, 2012, are on file in his office and the office of the Clerk-Treasurer and open for review. The financial reports were generated by Cender & Company.
Mr. Gembala asked for a motion on the Financial Management Report for the Municipal Sewage Works for 2011. Mr. Volk made a motion to accept the Financial Management for the Municipal Sewage Works for 2011. There was no discussion. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).
Mr. Gembala stated he would entertain a motion on the Professional Services Agreement with Cender & Company for calendar year 2013. Mr. Volk made a motion to retain the Professional Services of Cender & Company. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).
(General discussion ensued.)
Mr. Kil stated that the matter will be placed on the Waterworks February agenda so that in the event it is acted on it can go directly to the Town Council.
Mr. Gembala asked if Chief Frego had been notified about malfunction fire hydrants. Mr. Kil stated that Mr. Nietzel has notified Chief Frego of this problem.
Mr. Gembala asked for an update on the well house project. Mr. Kil stated that the well house project is 99% complete and completed ahead of schedule. Mr. Kil stated there will be a final bill less retainer. Mr. Kil stated that the well house is operational and is ahead of schedule. Ms. Kocot stated that the bill was on the docket.
(The meeting was adjourned at 7:14 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
Michael Forbes, President | Gregory Volk | Sherry Sury, Clerk-Treasurer |
Ken Gembala, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Gembala stated as that the Town Council’s adoption of Ordinance 1568 would change the rate fee for disconnections and create a resolution to pass the ordinance. Attorney Austgen concurred. Mr. Gembala asked the Board if they had any questions or comments.
Attorney Austgen explained that Ordinance 1568 was drafted in response to the Board’s discussion over the past few months, and after their consideration of information obtained from the Town’s administrative offices. Mr. Kil stated that adoption of Ordinance 1568 would update the paperwork so that it is consistent with the current practices of the Clerk-Treasurer’s offices.
With no further discussion, Mr. Gembala stated that he would entertain a motion to pass Resolution Number WD 13-02-28. Mr. Forbes made a motion to pass Resolution Number WD 13-02-28 and make a favorable recommendation to the Town Council for adoption of Ordinance Number 1568. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
Mr. Kil stated that he believes that all of the hydrant repairs could probably be completed by May. Mr. Kil stated he will have Mr. Nietzel prepare a schedule for the hydrant repairs; he stated that there is no reason that all of the hydrants cannot be repaired by the end of May.
Mr. Gembala recommended, for the record, that a report on the hydrant status (repair/disrepair) be submitted in written form by May 1st, 2013, so that the Water Board foreman can sign off on the report.
(General discussion ensued.)
Chief Willman stated that he has a list of the hydrants in need of repair, but the list is an old one. Mr. Gembala stated that the hydrant testing was done over a two year period. Chief Willman stated he will try and obtain an updated list.
Mr. Gembala stated, for the record, that the road at the water main replacement at Olcott and 95th has settled. Mr. Kil has been directed to make arrangements with the contractor to repair this road as soon as possible after the weather breaks.
Mr. Kil stated that the Town is not looking to make money on the water meters, but he does not want to see the Town lose money on the meters. He stated that he would like to pass this cost on to the builders and/or new construction. Mr. Kil stated that Ms. Sury is in the process of gathering an ordinance for him.
Mr. Forbes made a motion to authorize Mr. Kil to commence collecting information on the water meters and costs and pass this information on to Attorney Austgen. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
Mr. Forbes made a motion to authorize payment of the aforementioned bills. The motion was seconded by Mr. Volk. The motion was unanimously carried by voice vote (3/0).
(The meeting was adjourned at 7:12 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Forbes had nothing to report.
Mr. Kil had no further comments.
Mr. Forbes made a motion to authorize payment of the aforementioned bills in the amount of $156,735.57. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
(The meeting was adjourned at 7:04 p.m.)
A TRUE COPY
_______________________________________________
Susan E. Wright
Recording Secretary, St. John WaterWorks Board
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Gembala asked for the latest report on the fire hydrant repairs. Mr. Kil informed the Board that all of the fire hydrants contained on the list have been repaired. Mr. Gembala asked if Chief Willman could consider all of the hydrants repaired. Mr. Kil stated that every fire hydrant is now operable. Mr. Gembala expressed his thanks that all of the hydrants were repaired.
Mr. Volk had no new business.
Mr. Forbes had no new business.
Attorney Austgen asked Mr. Kil for a status update on the INDOT culvert replacement and water main relocation. Mr. Kil stated that there is one item that INDOT requires and that is verification from the Town that there are funds are available for the project. Mr. Kil stated that INDOT will accept a letter from him or they will accept meeting minutes from the Water Board.
Attorney Austgen stated it would be appropriate to solicit a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are adequate and available for the Town’s contribution to this project.
Mr. Gembala asked for a motion. Mr. Forbes made a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are available for the Town’s contribution to the culvert replacement and water main relocation project. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
Mr. Kil stated that the Town will be working on a couple of water main projects in 2013. He stated that he wanted to bring to the Board’s attention to the projects slated to take place, one project at Columbia and 90th (around the bend), and at US Route 41 at the St. John Mall going north. Mr. Kil explained that the St. John Mall going north is the location where they left off installing a 12" water main.
Mr. Kil stated that these two small projects are being considered for water main replacement. He stated he is presently preparing an estimate of costs for the proposed projects. Mr. Kil stated that this information should be available to the Water Board at their next meeting. Mr. Kil recommended that the Board members take a ride out to the areas he mentioned to inspect them.
(General discussion ensued.)
Mr. Kil explained that the entire Olcott project is going to be a little more expensive than the aforementioned areas that he is proposing. Mr. Gembala noted that it appears that the biggest problem areas on Olcott where breaks have occurred have been repaired. Mr. Kil concurred. Mr. Kil stated at present, they are trying to identify problem areas and replace the old water mains.
(The meeting was adjourned at 7:05 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Forbes made a motion to approve the April 25, 2013, regular session meeting minutes provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
Mr. Volk had no new business.
Mr. Forbes had no new business.
(The meeting was adjourned at 7:04 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Attorney Austgen asked Mr. Kil if he would give a brief update to the Board on anticipated projects. Mr. Kil stated that he just received an e-mail of the draft drawings for the two water mains scheduled for repair. He stated that the drawings are being reviewed in-house at the Public Works Department at the present time and will be submitted to the Board next month. Mr. Kil stated that the Board members would have the drawings well in advance of the meeting.
Mr. Gembala called for additional New Business. There was no further New Business.
Mr. Gembala stated with no questions or comments from the Board, he would entertain a motion. Mr. Forbes made a motion authorizing payment of the bills as read by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
(The meeting was adjourned at 7:04 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Forbes made a motion to approve the June 27, 2013, regular session meeting minutes as posted, and as provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
(General discussion ensued.)
Mr. Gembala stated he would entertain a motion authorizing acceptance of the quote of $67,111.42 from B&D Sewer and proceed with the water main replacement project. Mr. Volk made a motion to accept the B&D Sewer quote and authorize the water main replacement project get started. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).
Mr. Volk had no new business.
Mr. Forbes had no new business.
(The meeting was adjourned at 7:33 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Forbes made a motion to approve the July 25, 2013, regular session meeting minutes as posted and provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
(General discussion ensued.)
Mr. Gembala asked for any questions or comments. Mr. Forbes stated that he briefly talked with Mr. Kil about the water meter being dismantled, and also about tightening up the procedures in Town to set aside meters that are in question. Mr. Forbes recommended that the questionable meters should be tagged efficiently. Mr. Kil stated that a procedure has been implemented to tag the questionable meters and store them until such time as the discrepancy can be settled.
Mr. Gembala stated he would entertain a motion. Mr. Kil recommended that the charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk, Connie, be waived.
Mr. Forbes made a motion to grant the partial waiver of charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).
Attorney Austgen asked for an update on the culvert and water main replacement to be performed by INDOT. Mr. Kil stated he would report on this matter on the Utility Board agenda.
Mr. Volk asked for an update on the fire hydrant on Mallard. Mr. Kil stated that the hydrant will be replaced in the next week, new hydrants were ordered.
(The meeting was adjourned at 7:09 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Gembala stated he would entertain a motion to approve the minutes of August 22, 2013. Mr. Forbes made a motion to approve the August 22, 2013, regular session meeting minutes as posted and as provided by Susan E. Wright. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).
Ms. Sury interjected to explain an addition to the docket. She explained that due to the annexation on the east side, residents received a refund on taxes they had paid.
(General discussion ensued.)
Mr. Forbes amended his motion to include the additional Waterworks APV 3071. The total amount of the APVs 3065 through 3071 and Water Utility APVs 4469 through 4540 was $209,268.76. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).
(The meeting was adjourned at 7:07 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
Mr. Volk stated he would entertain a motion to approve payment of the Waterworks District and Water Utility bills in the amount of $219,921.28. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).
(The meeting was adjourned at 7:08 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
ADJOURNMENT:
Mr. Volk stated he would accept a motion to adjourn the meeting. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0).
(The meeting was adjourned at 7:08 p.m.)
A TRUE COPY
_______________________________________________
SUSAN E. WRIGHT, RECORDING SECRETARY
ST. JOHN BOARD OF WATERWORKS
Ken Gembala, President | Michael Forbes | Sherry Sury, Clerk-Treasurer |
Gregory Volk, Vice President | Attorney David Austgen | Steve Kil, Town Manager |
November 21, 2013 Meeting: Mr. Forbes moved to approve the November 21, 2013 Waterworks minutes. Seconded by Mr. Volk, the motion passed with a vote of 2-0-1. Mr. Gembala abstained as he was absent from the November 21, 2013 meeting.
Consider Approval to "Write-Off" Uncollectable Bad Debt of $103.29: Mr. Gembala stated, and it was confirmed by Mrs. Sury, that this bad debt was due to bankruptcy. Mrs. Sury commented that these monies were from final bills and collection was attempted; however, it was unsuccessful. Mr. Forbes moved to authorize the write-off of the uncollectable bad debt in the amount of $103.29 for the Water District. Seconded by Mr. Volk, the motion passed with a vote of 3-0.
ATTEST:
_______________________________________________
/s/Joan M. Gorcos
Recording Secretary