Mr. Myers called the meeting to order at 6:02 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Michael Hanlon, Member; Frank Bradtke, Member; Patricia Sims-Smierciak, Member; Pete Faberbock, Robinson Engineering; Steve Kil, Town Manager; Randy Wyllie, Attorney, Ken Gembala, Town Council Liaison and Sherry Sury, Clerk-Treasurer.
Mr. Myers opened the floor to nominations for Vice-President. Mr. Hanlon nominated Ms. Sims-Smierciak for Vice-President. Seconded by Mr. Bradtke. There were no other nominations. Motion passed with a vote of 4 -0.
Mr. Myers stated that he was asked to present for approval to the board a listing of additional payments to be approved as itemized and read. Sanitary District APV #2002 in the amount of $280.00; Wastewater Utilities APV’s #6014 – #6016 in the amount of $1,511.89; and Waterworks District APV #3003 in the amount of $420.00; and for the Water Utility APV;s #4038 - #4041 in the amount of $82,344.82 and that the payment of $81,113.00 included B&D Sewer. Ms. Sims-Smierciak motioned to approve the Accounts Payable Voucher Register Transactions as presented in the amount of $84,556.71. Seconded by Mr. Bradtke. Motion passed with a vote of 4 - 0.
Mr. Faberbock stated that regarding the Patterson sewer – he has not seen the video but he talked to them last week and they could not find anything that could cause the backlog of water the resident on Patterson was concerned about. Mr. Faberbock stated that he will look at the video; he thinks the problem could be due to some sump pumps illegally tied in. There is a lot more going through that area than should be going through and that he will get prices for a smoke test in the spring.
Update – hydrant damage collection matter – Mr. Wyllie stated that he received a call from Mrs. Hulett and she asked for the balance due so that she can pay the debt in full. Discussion ensued.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers mentioned that Board Member Michael Hanlon passed away a couple of weeks ago, he was the most senior person on the Board, they will miss him, and would like to pass on their thoughts and prayers to his family. Mr. Myers asked for a moment of silence in memory of Mr. Hanlon.
Ms. Sury stated that she has received another request for an adjustment and asked if she should deny it due to the precedent that has been set. Mr. Myers stated that they set a policy to deny the requests for adjustments and to work with the customers on a payment plan.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
ATTEST:
s/s Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock stated that they have gone through the video, he also went through the roof top caps to find out how much water should be going through but they had backups and surcharging of the manhole. They know there is a problem; however, they could not find an obvious reason.
He stated that the next step is to set up some flow meters to see how much water is going through the line; that will tell them if there is a problem with the sewer or if there is more water than normally expected during rainfall events. Mr. Faberbock stated that Robinson could install the meters; they will need five of them at a cost to install of $600 per meter. He stated that he and Mr. Kil would check with Public Works to see if they can install the meters. Mr. Faberbock stated that there are other costs associated such as the meter rental of $500 per meter, the cost of the weekly read and analysis is $6,000. If Robinson were to do the installation of the meters, the cost would be about $12,000-13,000 and $3,000 for the read. Mr. Myers stated that they need to discuss this further. Mr. Faberbock added that the meters will remain installed for about 90 days. Discussion ensued; this item will be discussed further at the next Study Session and finalized next month.
Mr. Myers stated that they okayed the project for the fire hydrant flow testing which should take place in the spring. He also said that M.E. Simpson wanted to do a valve program (exercising the valves) and asked Mr. Kil to find the paperwork for everyone to review.
Mr. Myers asked if they have enough staff to get the fire hydrant painting done or do they need to hire a couple of college kids for the summer. Mr. Kil stated that they should hire the college kids, as Public Works probably would not be able to complete the project. Mr. Faberbock suggested that while they are being painted, they could get the GPS locator and update the location of the hydrants, discussion ensued.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock gave an update on the 85th Avenue water main; they have sent their field crews out and have picked up all the topography so they know where to put the water main. It should be designed and ready for bid in about three weeks.
Derwin asked about Lift Station #5; he stated that it is running fine and recommends that they raise both lift station #5 and #3 at the same time they raise the building. They cannot do in the summer because of the increase in water usage, in the fall the other two wells can handle the water usage. Discussion ensued including the anticipated cost.
Mr. Forbes asked if the WellHead Protection signs were posted in the Gates, discussion ensued with confirmation made.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Discussion ensued regarding the water level of the wells with confirmation that it is good.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
He stated that they received six bids: from Gatlin, Gough Inc., Olthof Inc., Snow-N- Son, Hasse Construction, and R & R Sewer. Mr. Wyllie proceeded to open the bid packages and read the bids amounts, Exhibit A.
Mr. Bradtke motioned to take the bids under advisement to determine the most responsible and responsive bidder; and award the bid at a special meeting on August, 29th. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4-0. Discussion ensued regarding the engineer’s original estimate of $290,000.00 for the project.
Ms. Joann Knabenhans, 11206 West 80th Court – Stated that there is a lot of controversy about fluoride. It is used in pesticides and used to kill bugs. Mr. Myers interjected that they have not added fluoride to the water for about 4-5 years; however, they must still measure the fluoride that naturally occurs in the water. She asked about a double line water system, discussion ensued. She stated that she could not find the article that referenced that type of system with her files.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers stated that the second motion is to award the 85th Avenue Water Main Replacement Project to R & R Sewer and Water Excavating as the lowest responsive and responsible bidder. Ms. Sims-Smierciak motioned to award the bid to R & R Sewer. Seconded by Mr. Setlak. Motion passed with a vote of 3 – 0.
Any and all business that may come before the Board – Mr. Myers requested a motion to cancel the Study Session for September 4, 2011. Motion by Ms. Sims-Smierciak to cancel the Study Session on September 4, 2011, and seconded by Mr. Setlak. Motion passed with a vote of 3 – 0.
Mr. Myers asked Mr. Kil for the status of the painting of the fire hydrants. Mr. Kil stated that all of Bramblewood, Edgewood, High Ridge, White Oak, and Sun Meadows has been completed. Discussion ensued.
Mr. Myers requested the start date for Simpson’s and Mr. Kil stated that it would be mid- September.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Reading of the Budget Estimate by Mr. Myers for the Sanitary District Operating Fund
Mr. Myers opened the floor for Public Comment – None
Mr. Myers closed the floor for Public Comment
Mr. Bradtke motioned to approve Ordinance #SD 107 the 2012 Sanitary District Budget on first reading. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.
Reading of the Budget Estimate by Mr. Myers for the Waterworks District Operating
Mr. Myers opened the floor for Public Comment – None
Mr. Myers closed the floor for Public Comment
Mr. Bradtke motioned to approve Ordinance #WD74 the 2012 Waterworks District Budget on first reading. Seconded by Mr. Setlak. Motion passed with a vote of 4 - 0.
Discussion ensued regarding the potential project of Raising Wells #3 and #5 along with drawing up the specifications. Mr. Kil stated that he met with them last week; he would like to get some preliminary numbers because the project will probably have to be bid out.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers called the meeting to order at 6:00 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Robert Myers, President; Patricia Sims-Smierciak, Vice-President; Frank Bradtke, Member; Richard Setlak, Member; Pete Faberbock, Robinson Engineering; Steve Kil, Town Manager; Randy Wyllie, Attorney; Michael Forbes, Town Council Liaison; and Sherry Sury, Clerk-Treasurer. Also in attendance was Ken Gembala, Town Council Member.
Mr. Carter referenced the first page of the handout, the debt schedule and explained the term of the bonds from October 2004 over the 20 year period along with the interest rates as noted. He explained the call date of January 2012, the 30 day escrow, the interest, cost of issuance and potential savings of re-financing the bonds of approximately $155,000.
Mr. Carter stated that although it was not noted, but would be on tape, that if the re-financing didn’t realize the anticipated savings, there would be no bill to pay his firm, that it is a good deal for everyone.
Mr. Setlak questioned Mr. Carter on the interest rates as noted on the schedule and Mr. Carter explained the gross debt service comparison on page 3 with the new and the old debt service. Discussion ensued.
Mr. Myers referenced the biennial rate study work that Umbaugh has done over the years, the potential savings with re-financing the bonds and his recommendation. He stated that Mr. Carter called him, explained the process regarding the re-financing and told him to go ahead. Mr. Forbes and Mr. Gembala had indicated that they had not received the requested information regarding the costs associated with the refinance. Mr. Forbes went on to say that he agrees with the refinancing of the debt if it provides a cost savings and that an analysis of the costs versus benefits must be done prior to authorizing a refinancing of the debt. Mr. Myers stated that he emailed the information to Mr. Forbes, and Mr. Forbes indicated he had not received any information regarding the costs. (Discussion ensued.)
Mr. Wyllie stated that the board could only make a recommendation. The Town Council has to make the final decision since the bonds were issued by action of the Town Council.
Mr. Carter stated that he will come to the next meeting and hopes to restore the relationship.
Ms. Sims-Smierciak thanked Mr. Carter for being an advocate and the way to save $154,000.00 and that we will be able to buy equipment, they will have money.
Mr. Myers asked for a motion to recommend to the Town Council that they utilize the services of Umbaugh and Steve Carter. Motion by Ms. Sims-Smierciak and seconded by Mr. Bradtke. Motion carried with a vote of 3 to 1 (nay by Mr. Setlak).
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock referenced the Joliet Street water main project that goes underneath the railroad tracks that was completed a month or two ago; there still has not been any restoration. CSX has brought up the concern and he will follow up with the contractor and get a commitment in writing that it will be done in the spring. And they will charge for an Inspector coming there.
Ms. Sims-Smierciak stated that a small town by Springfield, IL had their SCADA system hacked into by Russia. She stated that this is a Homeland Security issue and asked if someone could check what kind of firewalls our system has. Discussion ensued. Mr. Kil stated that he will look into it.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer