Mr. Myers welcomed Mr. Frank Bradtke the new Board member.
Mr. Myers opened the floor to nominations for Vice-President. Ms. Sims- Smierciak motioned to have Mr. Gembala remain as Vice-President and to close the nominations. Seconded by Mr. Hanlon. Motion unanimously passed.
Ms. Sims-Smierciak motioned to approve the Election of Officers. Seconded by Mr. Hanlon. Motion unanimously passed.
Ms. Sims-Smierciak stated that she is concerned that they usually pay two-thirds (one-third from Sanitary and one-third from Waterworks) on all of the vehicles they purchase with the town paying a third. On this vehicle they paid 100%. She stated that she doesn’t have a problem with loaning the vehicle but how are they going to recoup anything. Ms. Sims-Smierciak stated that her comment is more towards Mr. Kil. Discussion ensued. Chief Frego stated that they would have to put $3,000 into the vehicle to make it an emergency vehicle. Discussion ensued. Mr. Myers added that when Town finances get better to remember this and perhaps they could recoup the money at that time. Mr. Gembala asked about the State Board of Accounts, if there would be a problem with the transfer. Mr. Wyllie stated that there would not be, it’s just a transfer by vehicle, it is already owned by the Town. Ms. Sims-Smierciak motioned to transfer the 2008 Dodge Durango to the Police Department. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Faberbock stated that Aldi’s is coming in and they are going to request a building permit, they have asked him to calculate the sewer capacity and system development charges, he just received the information the end of last week and will have the fees ready for the study session.
Mr. Myers stated that they are changing it from an Ordinance to a Resolution. Mr. Hanlon motioned to pass Resolution WD #10-01-18 for the Backflow Prevention Program. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Mr. Wyllie stated that the only reason the Town Council needs to get involved in this now is in order to fine people, if they are in violation, and the Town Council needs to approve that. Mr. Kil stated that the Town has a fine structure they use. Mr. Myers added they will just leave the fines to the Town Council.
Mr. Myers stated that the Board’s next meeting is on a holiday so they need to reschedule the meeting. Discussion ensued and it was decided to hold the meeting on the 22nd of February with the appropriate notices given.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Wieser stated that the amount in the bill payment motion was incorrect and needs to be amended. Mr. Hanlon motioned to amend the amount approved for the Water Utility to $1,005,968.32 minus $445.00 for voucher #4081. Seconded by Mr. Bradtke. Motion unanimously passed.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Wyllie stated that the issue out there is the NIPSCO line that is crossing and it is not the District’s responsibility to get it moved. So, as a result they are not going to pursue the easement offers and will advise the two landowners that they are removing the offers to them. Mr. Gembala stated that they still have an easement there whether the plat shows it or not. There may be problems with it down the road, the NIPSCO line is outside of the land they gave up.
Mr. Myers stated that at the meeting they questioned why they were spending money to protect someone else. Mr. Wyllie stated that there is one issue that is Mr. Austgen’s responsibility; he wrote him a letter about a month ago on it. There are two pieces of property that are swapped (described incorrectly); he has the Schilling’s deed to the District which shows that where the well is located, belongs to the District. However, he has no record of the Town Council signing the deed giving them back their square of property. He is going to re-write the deed and give it to Mr. Kil for presentation to the Town Council.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Gembala motioned to take the bids under advisement to ensure the bidders comply with all requirements; Form 96, Bid Bonds and Non-collusion Affidavits and to determine the lowest and most responsible bidder. Seconded by Mr. Hanlon. Motion unanimously passed.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Prior to the start of the scheduled study session at 6:30 p.m., Attorney Wyllie reviewed the bids and confirmed that each bid received and read aloud during the Special Meeting contained the Bidder’s Certifications, Non-Collusion Affidavits, Form 96s, Financials and Bond or Surety for each bidder.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Forbes referenced the concrete work at the site of the water main repair. Discussion ensued.
Mr. Faberbock stated that at the May 27, 2010, Town Council Meeting the award would be announced for the Joliet Street Storm Sewer and Water Main project at the Norfolk Southern and CSX and that there would be a pre-construction meeting the next day
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Cender stated that both districts have a good reserve and are holding their own. He stated that there is no need for a rate increase on the sewer side, the Sanitary District would not be able to pay PILT at this time but would undergo a review at the end of the year. (Note: tape recording quality was bad during entire presentation). Mr. Myers stated that he, Mr. Gembala and Mr. Kil met with Mr. Cender, went over this information and asked if there are any questions.
Mr. Kil referenced the lift station at Saddle Creek in relation to the SCADA system along with the anticipated cost of $4,981.00 to install. Mr. Faberbock stated that he has been reviewing Letters of Credit and he believes it was required at that time. Discussion ensued, Mr. Faberbock will check into it and this is to be placed on the agenda.
ATTEST
:/s/ Sherry P. Sury
Clerk-Treasurer
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock stated that he spoke to Mr. Kil about the Patterson sewer, he does not think they have the equipment or the ability to go through and get a picture of the sewer line; they are going to get three quotes to video the sewer line. Discussion ensued.
Mr. Myers referenced a letter from the Lake County Public Library that was received. He stated that they requested an adjustment/credit because of a water leak that resulted in a high water bill. Discussion ensued regarding the consumption usage of the two meters. Ms. Sury recommended that they wait for the next bill to see what the readings are for the two meters.
Mr. Gembala referenced the previous board decision that Boender should get his money from Caldwell; he would like Mr. Faberbock to check the contract to see if the Public Works Director ordered Boender to put these in extra; if so, he doesn’t think it’s fair that they are not getting paid. The bill is $16,174.00. Discussion ensued and Mr. Faberbock will check the timing on this. Mr. Myers added they should review this with Mr. Wyllie. Mr. Gembala stated that the contractor was told to wait until the dispute with Caldwell was settled. Mr. Kil stated that Mr. Pharazyn ordered two additional lights to be installed and the location of the SCADA was also changed.
Update on anticipated cost – repair of line Patterson & Primrose – (item missed in meeting sequence) – Mr. Faberbock stated that if they went one street further to the west to Fairbanks it would cost $378,000, to go to Primrose the cost would be $225,000. Mr. Myers stated that this is more money than they thought and that they should speak with Karl Cender to get it into their budget soon.
Mr. Faberbock stated that a Goodwill Store will be coming in and will be installing a 1” line.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Sims-Smierciak motioned to approve the 2011 Budget on first reading. Seconded by Mr. Bradtke. Motion passed with a vote of 4 - 0.
Mr. Wyllie stated that he remembers the wall having to be redone, which was Caldwell’s responsibility so the third invoice should be Caldwell’s responsibility. He added that the Board’s contract is with the general contractor not with the subcontractor. Although Mr. Boender received his direction from Mr. Pharazyn he has nothing in writing. That was their position going into litigation with Caldwell which has been settled and they have been paid in full. Mr. Boender’s contract is with Caldwell, so any issues he has should be addressed with Caldwell which is what he did. He followed the proper procedure and Caldwell has refused to pay him. Mr. Wyllie does not see how that puts the Board in a position where the Board has to pay it. Unfortunately Mr. Boender may be in the same position the Board was in where Mr. Boender may have to sue Caldwell to get a remedy.
Mr. Myers asked Mr. Boender to give the Board some time to think this over and discuss it and they will give him an answer before their next meeting. Mr. Boender added that Derwin was aware of the work.
Mr. Kil mentioned he was not aware of two of the items but he is aware that the lighting was very poor and Mr. Pharazyn wanted it fixed right away and authorized Boender to do the work. He added that Mr. Pharazyn never gave Caldwell a change order to approve it and that Caldwell was going to tack on 10%.
Mr. Bradtke motioned to approve Ordinance #WD72 on first reading. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.
Ms. Sury mentioned the bond review that was underway by Fitch Ratings as it related to the 1996 Sanitary District Bonds, discussion ensued.
Mr. Faberbock stated that Wayne left him message about a dentist’s office where they were changing some meters and he noticed the dentist does not have a backflow preventer and he really needs one. Wayne would like a letter sent to the dentist advising him that he needs to install the backflow preventer. Mr. Kil stated that he spoke with Wayne about this matter and asked him to tell the dentist to install it and provide him with a copy of the code.
Mr. Faberbock stated that he has not had luck with the railroad; he has been dealing with the consultant and is trying to get in there to lower the signal. Mr. Wyllie will send the railroad a friendly letter to try to help move the process along.
Mr. Gembala stated that he took some of the fire department and some of the police department personnel through the water treatment plant and the new tower; it is very impressive. He added the treatment plant has a chlorine room which is extremely hazardous, it is closed however every once in a while they have to change bottles. He said there is a ladder on the second level they use to make an inspection and someone could get injured. He is requesting that lockboxes be placed on all the buildings. Discussion ensued and the Board agreed to have the Knox lockboxes installed.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Kil stated that the roadway contractor needs 70,000 gallons of water so he put a meter out there and that the town will be paid for the water.
Ms. Sury stated that Snow-N-Son finished their project, she has their maintenance bond but in order to get their performance bond released they need something from the Board to confirm the project is complete. She stated that Mr. Faberbock let them know the project is done but they still want something saying the board accepted the project and would like Mr. Wyllie to write a letter advising them of same. Discussion ensued. Mr. Kil will send a letter to Snow-N-Son on his letterhead advising them that the project is complete and the performance bond can be released.
Mr. Kil stated that the fire hydrants are being painted as they have time; Mr. Faberbock suggested the hydrant location be added into the GPS system.
Mr. Gembala stated that they have received a quote for testing the fire hydrants from M.E. Simpson in Valparaiso. Copies will be provided for review in the next study session. Mr. Myers stated that Simpson does hydrant mapping too. Discussion ensued.
Mr. Faberbock stated that on the third phase of the water main project on Joliet Street, they will finally start on Thursday going under the railroad; they have the signal system worked out. He also stated that an update will be provided at the next study session regarding the anticipated cost of raising wells #3 and #5 at the water treatment plant.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock stated that he spoke with Tierra, who is the contractor they used to videotape Patterson Street regarding videotaping the sewer line, they would charge another $17,000 to video that entire line. Another option would be to use the Schererville/St. John camera if they can find the staff to actually run it. Mr. Myers mentioned that he spoke with Bob from R&R and told him to put in a bid to do the work. Bob from R&R told him that the manholes and everything has passed the pressure test. Mr. Faberbock will check with Derwin to verify this information.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sims-Smierciak motioned to adopt Ordinance SD# 106 the Salary Ordinance for 2011. Seconded by Mr. Hanlon. Motion passed with a vote of 4 - 0.
Mr. Bradtke motioned to adopt Ordinance WD# 73, the Salary Ordinance for 2011. Seconded by Ms. Sims-Smierciak. Motion passed with a vote of 4 - 0.
Mr. Myers referenced a residents’ request for summer sprinkling rates because he was installing an ice rink and was supposed to attend this meeting. Discussion ensued. Ms. Sury stated that the resident did not have a problem with paying for the water but wanted the fees waived for the sewer. Ms. Sury explained the calculations and the required paperwork for adjustments. It was agreed that this exception would be a one-time thing and only if the resident calls prior to and after the water usage with actual meter readings provided and documented.
ATTEST:
/s/ Sherry P. Sury, Clerk-Treasurer