Mr. Hanlon nominated Mr. Myers for Vice-President of the Sanitary and Waterworks Districts. Seconded by Mr. Gembala. Mr. Gembala motioned to close the floor to nominations. Seconded by Mr. Hanlon. Motion to close nominations unanimously passed.
The vote for Mr. Monanteras as President passed with four ayes and one abstention by Mr. Monanteras.
The vote for Mr. Myers as Vice-President passed with four ayes and one abstention by Mr. Myers.
Mr. Pharazyn stated that he noticed the capacity charge for the coffee shop is over $4,000.00 while the entire building was approximately $8,000.00. He expressed his concern about the potential of lost revenue due to installing only one meter and having the owner sub-meter to the tenants. However, there is also concern regarding the problems that would arise when units expand and have two meters, etc. He stated that he would observe these situations and follow up with recommendations if necessary. Discussion ensued regarding the south plaza and the high water consumption of Livio’s. Mr. Monanteras suggested that Bob continue to monitor this situation for one month and then look at the average of these three months.
Ms. Sury stated that the proper motions for passage of Salary Ordinance SD #91 were not complete and would like to clarify the approval of this ordinance for the record. Mr. Wyllie said the ordinance should be considered on first reading followed by a motion to adopt. Mr. Myers motioned to consider Ordinance SD #91 on First Reading. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Myers motioned to adopt Ordinance SD #91. Seconded by Mr. Hanlon. Motion unanimously passed.
He also distributed an updated Water Comparison Report and stated that there was a large percentage of lost water for a couple of months. This was due to flushing out the water mains for new construction.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Gembala motioned to amend the Sanitary District agenda to add the consideration of approval of the Sewage Treatment Capacity Charge for 11350 96th Place. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Ms. Sims-Smierciak motioned to approve a Sewage Treatment Capacity charge of $2,535.39 for a medical facility that will be located at 11350 96th Place. Seconded by Mr. Gembala. Motion unanimously passed.
Mr. Faberbock submitted a proposal for flow monitoring (Southwest side of St. John) and asked that it be placed on the agenda for the special meeting.
He also stated that the following day a hydrant malfunction occurred on U.S. 41 by Target followed by six additional water main breaks. After that, there were two additional water main breaks for a total of eight water main breaks since Wednesday. The pipe is a 6” and will become a 12” as part of the development project. They are looking at options to take service lines off the 6” main so work can commence on the installation of the 12”.
Mr. Monanteras also stated he and Mr. Pharazyn met with Ms. Teibel and Mr. Fryzel in relation to financing the upgrade of the water treatment facility. He believes negotiations are going very well with Lotton regarding the whole southwest part of town. Discussions are on going regarding a tank, well, and the water treatment facilities. The upgrading of the three wells will be done decentralized and will require an increase in the water rates. Mr. Carter is looking at other options.
Mr. Gembala stated there are two Public Works employees that are trained in manhole rescues. He thanked Mr. Pharazyn for encouraging the employees to take part in the training.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sims-Smierciak motioned to amend the agenda for the addition of three items under any and all business, Item B (two items under the Sanitary District and three items under the Waterworks District). Seconded by Mr. Myers. Motion unanimously passed.
Mr. Pharazyn stated that legal counsel has advised that Gough’s contract for Phase 3 of the interceptor sewer project cannot be extended. He would like to get that redesigned as an update and this will be discussed further at the study session.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sims-Smierciak motioned to amend the agenda to add two items for approval. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Pharazyn stated that he received a mix of bids for a 2005 F-250 pick up truck as some dealers are no longer taking orders for the 2005 models. He requested approval to seek bids for the purchase of a 2006 Ford F-250 pick up truck.
Mr. Myers motioned to amend the agenda to add an item for Mr. Pharazyn to seek bids for a 2006 Ford F-250 pick up truck. Seconded by Mr. Gembala. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pharazyn mentioned that the water treatment plant generator could handle the treatment plant and well #3; and would like another generator behind well #5 by incorporating it in the water treatment expansion project.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
By unanimous consent, the regularly scheduled meeting time of 7:00 p.m. for the study sessions and regular meetings is temporarily changed to 6:00 p.m. until further notice. This time change is to begin with the regular meeting on May 16, 2005.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sury stated that Mr. Michael Joy, a St. John resident, requested connection to our town water, he is already a sewer utility customer. Mr. Joy was advised of the necessary charges and would be in contact with Mr. Pharazyn.
Ms. Sury addressed the issue of not-for-profit organizations seeking permission for conducting car washes as fund raising activities and the un-metered hydrant water used. She stated that there are twelve scheduled thus far and three of these requests are from out of town organizations. Discussion ensued. Mr. Myers suggested that they look at the NPDES - MS4 regulations; the soap going into the storm sewers from the municipality may be illegal and subject to a fine. Mr. Myers motioned to not allow anyone that is a not-for-profit organization, or anyone else, to be approved for a car wash request utilizing hydrant water unless this entity is located within the Town. Permission for these activities is permissible pending further investigation into the NPDES - MS4 regulations. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Monanteras referenced a memo he received from Ms. Teibel requesting their help in August to work at St. John Town Festival.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Faberbock stated that he would provide a report on flow monitoring in the next month.
Mr. Nagle stated that the preparation work for the SCADA project is complete; however, they have not been presented to Mr. Pharazyn for final review.
She also stated that they have received some tax money; however, there are still monies due. It is anticipated that the Sanitary District should receive about $65,000; the Sanitary Bond and Interest around $38,000; and the Water District around $53,000. The balance should arrive in August and that these 2003 monies that should have been paid in 2004; also the 2005 budget has just been certified. Ms. Sury referenced the information requested from all the departments that was provided as to how the Lotton Development will impact their departments.
Mr. Pharazyn stated that the U.S. 41 water main is installed and is operational. The connection at Forest and Monford is complete and doing very well; it is in the process of being chlorinated and should be in service by weeks end. Discussion ensured regarding the sprinkling management plan that was put together last week along with the levels dropping in the aqua firs. Mr. Pharazyn stated that he would provide a synopsis on the events that took place regarding this at the next meeting.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers motioned to amend the agenda to address the Waterworks District issues including the discussion of low water pressure first then to proceed to the agenda items of the Sanitary District. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Monanteras also referenced an article in The Times listing the tax rates for the area communities. He mentioned the tax for Lake Central School System went up significantly.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Meeting opened and closed to the public. There were no members of the public present (Exhibit A).
Meeting opened and closed to the public. There were no members of the public present (Exhibit A).
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
COMPANY | BID IN ORDER | AMOUNT OF BID |
Thieneman Construction | Yes | $1,688,000.00 |
Gaskill & Walton Construction | Yes | $1,548,865.00 |
Bowen Engineering Corp | Yes | $1,597,000.00 |
It was announced that the bids would be taken under advisement with the anticipated date of the award to be during a Special Meeting scheduled for September 6, 2005, at 4:30 p.m.
Mr. Pharazyn provided a schedule for the water tower raising that included an update to the painting of the town logos on the towers. He stated his intention of sending out letters to the residents explaining the schedule that also asked them to conserve water usage during this time period.
Mr. Wyllie explained the lease negotiations to date with Nextel noting the figure of $16,500.00 to be received upon contract execution. Discussion ensued. The revenue received would be divided the same way it is with the T-Mobile lease (one third split each – water utility, park department and general fund). Mr. Gembala motioned to forward the Nextel lease to the Park Board for execution with a favorable recommendation from the Waterworks District. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Mr. Wyllie provided an update on the status of the removal of the T-Mobile equipment on the water tower. He stated that he would follow up with their attorney.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Pharazyn stated that Saddle Creek will pick up their portion of the contract and he will remind them of their commitment. Mr. Nagle stated that their cost is $17,965.00. Mr. Wyllie stated that he has reviewed the bid documents and everything is in order. Mr. Hanlon motioned to award the combination bid for the SCADA system to Sweeney Electric in the amount of $368,433.00. Seconded by Mr. Myers. Motion unanimously passed.
Mr. Gembala asked if the IDEM letter regarding the complaint has been handled. Mr. Pharazyn stated that Dixon sent a letter on the town’s behalf and that the town is copied on any response they make to IDEM.
He mentioned that Steve Carter would be doing the annual review of the districts’ financial status soon.
Mr. Monanteras referenced the copy of the Lotton Annexation Agreement he had and stated that on page 16, it states that any water system charges, and sewer system charges shall be reimbursed to the developer by the 15th day of the month. He also mentioned the action being taken without coming before the board for approval and that the size of the line was changed from 30” to 24” without prior approval of the board. Discussion ensued.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers motioned to approve the minutes of the Regular Meeting of September 19, 2005. Seconded by Mr. Gembala. Motion unanimously passed.
Mr. Myers motioned to amend the agenda to address both water and sewer. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Ben Eldridge, Project Engineer for V3 Companies for the Gates of St. John project distributed material and provided a brief overview of the project. He stated that they are requesting final approval from the Utility Board for the 24” sanitary sewer interceptor extension. Mr. Eldridge stated that they have received bids, however, he does not have cost information with him.
Mr. Faberbock stated that they are looking at the 24” interceptor and the 36” in one section. He stated that what V3 proposes would work and he has the final engineering plans. A letter to the board stating that he is in possession of these items and that he approves the 24” interceptor will be forthcoming.
Mr. Myers motioned to approve the 24” sanitary interceptor sewer, transmission line, for the Lotton project as shown on the map. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Eldridge distributed a map and referenced the proposed watermain extension for the project, a 12” main with 3 connections. An overview of the project was provided. Discussion ensued. Mr. Todd Leeth, counsel for V3, stated that they are requesting final approval of the backbone or “spine” of the construction due to weather constraints; they would like to delay the consideration for the pod construction until later.
Mr. Faberbock stated that he would like some reconfiguration of the wells and some oversizing. Mr. Monanteras stated his intentions that he would agree to put a 12” main in where there is no disagreement following the outline of the spine on Mr. Eldridge's map. Mr. Pharazyn stated that whatever is agreed upon at this meeting should be reflected on the map that goes to the Plan Commission. Discussion ensued and included the three-week proposed timeframe.
Mr. Myers motioned to approve the start of the construction for the 12” watermain following the same path as the sewer interceptor (spine) from Parrish and 101st Avenue east to St. John Boulevard south to 109th Avenue according to the plans, with the provision that the Board receives an engineering document that is approved by Mr. Faberbock. Seconded by Mr. Hanlon. Motion unanimously passed.
Discussion ensued regarding the reimbursement (recapture) agreements. Mr. Wyllie summarized his concerns as stated in the letter that was sent to Mr. Leeth and requested that these issues be taken under advisement. Discussion ensued. It was decided that Mr. Faberbock would communicate his concerns through Mr. Wyllie and a meeting would be set up.
Mr. Monanteras referenced a letter from Mr. Carter stating that based upon the BANS they are about $650,000 short of their spending needs. He stated that Mr. Faberbock has completed an analysis of the cost of raising and painting the outside of the Hack Street water tower which would be almost $400,000 and allocating the costs among five developments: Sierra Point, Tiburon, Grouse Point, Lake Hills and North Pointe. Discussion ensued regarding the potential use of the System Development Charges to pay the difference. Mr. Faberbock stated that he would meet with the developers to help defray the $400,000 cost.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Monanteras briefly reviewed the changes to the proposed agreements. Discussion ensued. He stated that the Sanitary Interceptor Sewer Extension is the 24” line and the 36” line to Schererville is the Sewer Transmission Extension.
Mr. Myers motioned to defer any further discussion of the recapture agreements for the Gates of St. John to the next regular meeting. Seconded by Mr. Hanlon. Motion unanimously passed.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Mr. Myers motioned to amend the agenda to add the approval of Lake Central’s Sewage Capacity Charge in the amount of $20,462.71. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Faberbock referenced his calculation for the Sewage Capacity Charges for Lake Central School. Ms. Sims-Smierciak motioned to approve the Sewage Capacity Charge for $20,462.71. Seconded by Mr. Myers. Motion unanimously passed.
Mr. Myers motioned to amend the agenda to also approve the Sewage Capacity Fee of $1,379.00. Seconded by Ms. Sims-Smierciak. Motion unanimously passed.
Ms. Sims-Smierciak motioned to approve the Sewage Capacity Fee of $1,379.00. Seconded by Mr. Myers. Motion passed with four ayes and one abstention by Mr. Gembala.
Mr. Monanteras referenced the Flow Monitoring Study and stated that there may be a problem. Mr. Faberbock stated that there have been two major rainfalls and described the possible problems.
Mr. Faberbock provided an update on the status of his meetings with the developers.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer
Ms. Sims-Smierciak motioned to approve the minutes of the November 21, 2005 regular meeting. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Myers motioned to amend the agenda to move the Recapture Agreements from the Sanitary District agenda to the next item to be addressed (Mr. Leeth, representing the developer, Mr. Lotton, was in attendance to answer any questions) along with the Recapture Agreement for the Water Utility. Seconded by Mr. Hanlon. Motion unanimously passed.
Mr. Fryzel referenced the Wellington Agreements that were deferred by the Town Council on December 15, 2005, and stated that this will be addressed at the year-end meeting if the proper exhibits and information are received with the corrections. Discussion ensued regarding the amount of the recapture in relation to line sizes and reference was made to the Master Plan.
Attest:
/s/ Sherry P. Sury, Clerk-Treasurer