St. John Indiana - Founded 1837
Return to Menu

April 28, 2016 Board of WaterWorks Minutes

Michael ForbesClerk-Treasurer, Beth Hernandez
Gregory VolkTown Manager, Steve Kil
Christian Jorgensen

CALL TO ORDER:
Mr. Volk called the April 28, 2016, regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:
Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk and Christen Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES: FEBRUARY 25, 2016

Mr. Volk noted the meeting minutes of February 25, 2016, were before the Board for their consideration and action. He stated the March 24, minutes would be deferred.

Mr. Volk asked for a motion on the minutes of February 25, 2016. Mr. Forbes made a motion to approve the February meeting minutes. “So moved,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

NEW BUSINESS:
A. U.S. 41 WATER MAIN PROJECT.

Mr. Volk stated that the Board has received a letter from Haas & Associates related to the U.S. 41 water main project wherein seven bids that were opened on March 24, 2016. He stated that the base bid consists of installation of a new water main by open trench construction. Mr. Volk stated that the lowest bid was submitted by Metro Excavating Corporation for a total of $149,099.50.

(General discussion ensued.)

Mr. Forbes stated if there were no other questions, he would make a motion to accept the bid of Metro Excavating Corporation based upon the recommendation of staff and the Town’s engineer. Mr. Jorgensen seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Kil stated a letter was received from Mr. Steve Gard, water superintendent of the Town of Fremont. Mr. Kil stated that Fremont is located in the far northeast corner of the state near the Ohio border. He stated that Fremont is requesting that the Town donate to them their “Fast Track It” device for reading water meters. Mr. Kil explained that the Town is no longer in need of this device, and the device is currently sitting in the IT director’s office collecting dust.

Mr. Kil stated that Fremont is not able to fully utilize their software without the Fast Track It device. He reiterated that the device is not needed anymore. Mr. Kil stated if the Board deemed it appropriate, a motion to donate the Fast Track It device to the Town of Fremont would be in order.

(General discussion ensued.)

Mr. Forbes made a motion to donate the Fast Track It device to the Town of Fremont. Mr. Jorgensen seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
Mr. Volk moved on to reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:
Mr. Volk stated the next item on the agenda was payment of the bills. He stated he had Water District APVs of $25,942.91 and Water Utility APVs in the amount of $276,661.16 for a total of $302,604.07. Mr. Volk asked if there were any questions on bills. There were no questions on the bills.

Mr. Volk stated he would entertain a motion. Mr. Forbes made a motion to authorize payment of the Water Utility APVs and the Water District APVs for the total amount of $302,604.07. Mr. Jorgensen seconded the motion. The motion was carried (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Volk opened the floor to public comment related to the Waterworks Board only. He called for public comment.

Joe Hero, 11723 South Oak Ridge Drive:
Mr. Hero stated that he would like the Clerk-Treasurer list what bills are being paid so the residents can ascertain who the contractors are and who is getting paid.

Mr. Volk called for additional public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:
Mr. Volk stated he would entertain a motion to adjourn. “Motion to adjourn,” by Mr. Jorgensen. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:10 p.m.)

ATTEST:

_______________________________________________
Beth R. Hernandez
Clerk-Treasurer