St. John Indiana - Founded 1837
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March 24, 2016 Board of WaterWorks Minutes

Michael ForbesClerk-Treasurer, Beth Hernandez
Gregory VolkTown Manager, Steve Kil
Christian Jorgensen

CALL TO ORDER:
Mr. Volk called the March 24, 2016, regular Waterworks Board meeting to order at 7:00 p.m.

ROLL CALL:
Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes and Greg Volk. Christian Jorgensen was absent. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

APPROVAL OF MINUTES: JANUARY 28, 2016

Mr. Volk noted the meeting minutes of January 28, 2016, were before the Board for their consideration and action.

Mr. Forbes made a motion to approve the meeting minutes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:
A. BID OPENING OF THE U.S. ROUTE 41 WATERMAIN PROJECT.

Mr. Volk noted the first item before the Board was bid openings for the U.S. Route 41 water main project. He stated that this project would replace approximately 1400 feet of 12-inch water main at 101st Avenue and Route 41.

Mr. Volk directed Attorney Austgen to begin the bid opening.

Attorney Austgen stated that the Proofs of Publication of Notice to Bidders are evident in both The Times and the Post-Tribune. The notices were published two times in each March 4 and March 11, 2016, editions of the aforementioned newspapers. Attorney Austgen noted that the notices were published timely and consistent with applicable law.

Attorney Austgen opened the first bid from Metro Excavating Corporation, Cedar Lake, Indiana. He noted the bid form was present, executed and notarized. The total base bid on Items One through Thirteen: $149,100.00. A bid bond for ten percent of the amount bid was present. Form 96 was present and executed, an oath affirmation was present for the same amount of $149,100.00, a non-collusion affidavit was also included. E-verify affidavit, Iranian certification and financial data were also enclosed.

Attorney Austgen opened the second bid from LGS Plumbing, Incorporated, He noted the bid form was present. Total base bid, (executed) Items One through Thirteen: $191,535.52. Total optional Alternate A costs, Items One through Fourteen: $211,122.62. Bid bond ten present of the amount was present. Form 96 is present and includes the base amount: $191.535.52. An executed non-collusion affidavit included, an oath affirmation present, executed and notarized. E-verify enrollment is included with affidavit and notarization present. Iranian certification is present along with an information booklet and various information on the company.

Attorney Austgen opened the third bid Rex Construction Company, Incorporated, Schererville, Indiana. He noted the bid form was present. Total base bid, Items One through Thirteen: $199,870.00. Option A, Items One through Fourteen: $216,170.00. Executed bid. Bid bond present in ten percent of the amount bid. Form 96 is present. Oath affirmation and non-collusion affidavit are executed and notarized. E-verify enrollment is present with affidavit. Iranian certification is present. Notices are present, and financial information on the company is enclosed.

Attorney Austgen opened the fourth bid from R&R Sewer, Water & Excavating, Incorporated, Crete, Illinois. He noted the executed bid form was present. Bid bond present for ten percent of the amount bid. Total base bid One through Thirteen: $212,771.17. Option A: One through Fourteen: $254,993.98. Bid form is present. Form 96 is present. Financial data is present. Oath affirmation and non-collusion affidavit are executed and notarized. E-Verify is present with affidavit of compliance. Vendor’s consultant certifications and various certification documents were included.

Attorney Austgen opened the fifth bid from B&D Service & Backhoe Service, Schererville, Indiana. Bid form is present. Total base bid Items One through Thirteen: $165,123.00. Total optional alternate Items One through Fourteen: $170,840.00, executed and witnessed. Bid bond in the amount of ten percent present. Form 96 is present and verifies the base bid. Both affirmation and non-collusion affidavit are executed and notarized. E-verify enrollment agreement with affidavit are present. Notice of nondiscrimination documents present and various financial documents are present. Iranian certification is present.

Attorney Austgen opened the sixth bid from Grimmer Construction, Incorporated, Highland, Indiana. Bid form present. Total base bid Items One through Thirteen: $161,816.00. Option A: Items One through Fourteen, $195,306.00, an executed bid. E-verify enrollment agreement and affidavit are present, executed and notarized. Iranian certification present. Form 96 is present along with various certifications. Oath affirmation and non-collusion affidavit are executed and notarized. Bid bond ten percent of the amount bid is present. Various company documentation concerning qualifications are present. Financial information is included.

Attorney Austgen noted that Gough, Incorporated, is the seventh and final bid. Bid form is present. Total base bid Items One through Thirteen: $154,207.01, Option A: One through Fourteen: $174,392.75, an executed and attested bid. Bid bond ten percent of the amount bid is present. Form 96 is present. Executed oath affirmation and non-collusion affidavit, notarized, is present. E-verify enrollment agreement affidavit of compliance is present, executed and notarized, Iranian certification executed, various certificates present. Financials present.

Mr. Volk stated that he would entertain a motion to take the bids under advisement. Mr. Forbes, “I’ll make that motion.” Mr. Volk seconded the motion. The motion was carried (2/0). Ayes --- all. Nays --- none

REPORTS AND CORRESPONDENCE:
Mr. Volk moved on to reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:
Mr. Volk stated the next item on the agenda was payment of the bills. He stated he had Water Utility APVs and Water District APVs. The Water Utility APVs $203,869.78 and Water District APVs in the amount of $20,200.23 for a total of $224,070.01. Mr. Volk asked if there were any questions on bills. There were no questions on the bills.

Mr. Forbes made a motion to authorize payment of the Water Utility APVs and the Water District APVs for the total amount of $224,070.01. Mr. Volk seconded the motion. The motion was carried (2/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Volk opened the floor to public comment related to the Waterworks Board only. He called for public comment. There was no public comment. Mr. Volk closed the floor to public comment.

ADJOURNMENT:
Mr. Volk stated he would entertain a motion to adjourn So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:15 p.m.)

A TRUE COPY

_______________________________________________
BETH R. HERNANDEZ
Clerk-Treasurer