St. John Indiana - Founded 1837
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January 28, 2016 Board of WaterWorks Minutes

Michael ForbesClerk-Treasurer, Beth Hernandez
Gregory VolkTown Manager, Steve Kil
Christian JorgensenAttorney, David Austgen

CALL TO ORDER:
Mr. Volk called the January 28, 2016, regular Waterworks Board meeting to order at 7:09 p.m.

ROLL CALL:
Clerk Treasurer, Beth Hernandez took roll call with the following members present: Michael Forbes, Greg Volk, Christian Jorgensen. Attorney David Austgen was present. Town Manager, Steve Kil, was present.

ELECTION OF OFFICERS:
Mr. Volk noted the first item on the agenda was election of officers.

Mr. Forbes nominated Greg Volk for the position of president. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

Mr. Volk noted the next position up for nomination is for vice-president. Mr. Volk nominated Mr. Forbes for the position of vice-president. Mr. Forbes seconded the nomination. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

APPROVAL OF MINUTES: DECEMBER 17, 2015

Mr. Volk stated that the minutes of December 17, 2015, were before the Board for their action. He stated he reviewed the minutes earlier and they appeared to be in order. Mr. Volk asked for any comments. There were no comments.

Mr. Volk stated he would hear a motion. Mr. Forbes made a motion to approve the December 17, 2015, Waterworks Board meeting minutes. Mr. Volk seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- all. Nays --- none. Mr. Jorgensen abstained.

NEW BUSINESS:
A. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICE FROM CENDER & COMPANY

Mr. Volk noted the first item under New Business was consideration Professional Services Agreement for Cender & Company. Mr. Volk noted that the fees are the same as last year. Mr. Kil concurred.

Mr. Volk stated that he would entertain a motion to approve the financial services agreement with Cender & Company. Mr. Forbes made a motion to approve the professional services agreement with Cender & Company. Mr. Jorgensen seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
Mr. Volk noted Reports & Correspondence. Mr. Forbes stated he had no reports.

Mr. Kil informed the Board that a recommendation and cost estimate has been received related to the 2016 Waterworks project. He stated this project is for the replacement of approximately 1410 feet of 12-inch water main located at 101st Avenue US Route 41. Mr. Kil stated that that there has been a lot of trouble with this portion along the east side of the road. He stated that there have been many road and lane closures on Route 41 due to this water main.

Mr. Kil stated that the engineer's estimated cost for this project is approximately $295,000.00. He stated that the project must be bid. Mr. Kil stated if the Board authorizes this project, he will proceed in setting up the bid process.

Mr. Volk asked for a motion on the 2016 Waterworks project. Mr. Forbes made a motion to authorize the 2016 Waterworks project and ready it for bid. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PAYMENT OF BILLS:
Mr. Volk stated the next item on the agenda was payment of the bills. He stated the Water District APVs in the amount of $27,800.11 and the Water Utility APVs in the amount of $397,924.47 for a total of $425,724.58. He asked if there were any questions on the bills. There were no questions.

Mr. Volk stated he would entertain a motion to authorize payment of the Waterworks bills in the amount $425,724.58. Mr. Forbes asked if there were any amendments to the bill docket. Mr. Kil stated that for all of the accounts payable tonight a couple of bills were added.

(General discussion ensued.)

Mr. Forbes made a motion to authorize payment for the amended docket in the amount of $426,262.18, as described. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Volk opened the floor to public comment related to the Waterworks Board only. He called for public comment. There was no public comment.

ADJOURNMENT:
Mr. Volk stated he would entertain a motion to adjourn. "So moved" by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting adjourned at 7:18 p.m.)

A TRUE COPY

_______________________________________________
Beth R. Hernandez
Clerk-Treasurer