St. John Indiana - Founded 1837
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June, 2015 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSteve Kil, Town Manager
Michael Forbes 

CALL TO ORDER:
Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for June 25, 2015, at 7:11 p.m.

ROLL CALL:
Roll call was taken by Clerk Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. St. John Waterworks Board Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:
MAY 28, 2015, REGULAR WATER WORKS MEETING.

Mr. Gembala noted that the meeting minutes for the May 28, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the minutes of the May 28, 2015, Water Works meeting minutes as submitted by Susan E. Wright. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0/1). Ayes --- two. Nays --- none. Abstain --- one. Mr. Volk, due to his absence, abstained.

NEW BUSINESS:
A. AWARD OF BID FOR BELMONT DRIVE WATER MAIN REPLACEMENT PROJECT.

Mr. Gembala noted the first item for the Board’s attention was awarding of the bid for the Belmont Drive Water Main Replacement Project. He stated that the Board is in receipt of a letter from Haas & Associates related to reviewing of the bid packages.

Mr. Gembala announced that the bid was awarded to B&D Sewer as the most responsive bidder in the amount of $219,929.80. Mr. Gembala asked if there was any discussion on the bid award. There was no discussion.

B. WELL TREATMENT SITE AND TOWER IN THE FUTURE.

Mr. Gembala noted the next item for the Board’s consideration was the well treatment site and tower in the future. He stated that the Town’s well is within its capacity at this point. He stated that the Board needs to start planning, first, by looking at another well site. Mr. Gembala stated that he is seeking authorization to bid a new well site in the Gates. He asked if there was any discussion.

Mr. Forbes stated a new well site was discussed briefly. He stated that a letter from Mr. Haas outlines one of the INDEM requirements.

Mr. Kil stated that in order to permit new water main going into the ground, (with every new development), IDEM is requiring that a municipality be able to serve at maximum peak flow in a day with the largest well out of service. Mr. Kil stated, in the Town’s case, several million gallons per day is serviced.

Mr. Kil stated the plan is to dig another well and utilize the same treatment plant at the Gates. He stated this plan would allow the Town to maintain the capacity for development. Mr. Kil stated that the Town will be considering another well site/treatment plant and possibly a water tower in the southwest quadrant of Town as this portion develops.

Mr. Kil stated the cost of a well, with more capacity, will be a couple hundred thousand dollars as opposed to four million dollars because of the ability to use the existing treatment plant.

Mr. Gembala asked if there was any further discussion. There was no further discussion.

Mr. Gembala stated he would entertain a motion authorizing the seeking of bids. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:
Mr. Gembala stated he had in front of him an Accounts Payable Voucher, Water Works District APVs, June 25, 2015, page one of one, and Water Utility APVs, dated June 25, 2015, pages one of two and two of two. He asked if there was any discussion on the bills. There was no discussion.

Mr. Gembala stated he would entertain a motion to pay the bills. Mr. Forbes made a motion to authorize payment of the Water District APVs in the amount of $22,172.61 and the Water Utility APVs in the amount of $213,963.48. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:
Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Volk. Mr. Forbes seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:17 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary