St. John Indiana - Founded 1837
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May 28, 2015 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSteve Kil, Town Manager
Michael Forbes 

CALL TO ORDER:
Mr. Ken Gembala called to order the regular meeting of the St. John Board of Waterworks for May 28, 2015, at 7:01 p.m.

ROLL CALL:
Clerk Treasurer, Sherry Sury took roll with the following members present: Ken Gembala and Michael Forbes. , Gregory Volk was absent. Staff: Steve Kil was absent. Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:
APRIL 23, 2015, REGULAR WATER WORKS MEETING.

Mr. Gembala noted that the meeting minutes for the April 23, 2015, were before the Board for their review and action. He asked if there were any questions, additions or corrections to the minutes. There were no questions, additions or corrections.

Mr. Forbes made a motion to accept the meeting minutes of the April 23, 2015, meeting as provided. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

NEW BUSINESS:
A. BELMONT DRIVE WATERMAIN REPLACEMENT PROJECT BID OPENING.

Mr. Gembala stated the first order of business was the opening of bids for the Belmont Drive bid opening.

BID OPENING

Attorney Austgen stated, for the record, that the proofs of publication and Notice to Bidder has been made, Affidavit of Publication has been provided and timely publication has occurred.

Attorney Austgen proceeded to open the bids, as follows:

Metro Excavating, Cedar Lake, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid amount. Form 96 is present. The bid amount is $230,061.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit and a consultant certificate denying engaging in investment in Iran and other related certificates were also present.

B&D Sewer & Backhoe, Schererville, Indiana: The bid form was present and executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $219,929.80. Attorney Austgen noted that an oath affirmation was included, non-collusion affidavit, e-verify enrollment affidavit, consultant certificate denying investment in Iran, and other related certificates.

LGS Plumbing, Crown Point, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $268,140.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided. An information booklet on the company was also included.

Rex Construction Company, Schererville, Indiana. The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount for items 1 through 19, Addendum Number 2, $229,702.00. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Grimmer Construction Company, Highland, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. The bid amount is $298,872.30. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial data was provided.

Hasse Construction Company, Calumet City, Illinois: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Total bid, line items 1 through 19, is in the amount of $268,576.00 was present. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Gough, Incorporated, Merrillville, Indiana: The bid form was present, executed and notarized. The bid bond is present in the amount of ten percent of bid. Form 96 is present. Bid amount, $267,769.80, the total cost of items 1 through 19. Attorney Austgen noted that an oath affirmation, non-collusion affidavit, e-verify enrollment affidavit, and consultant certificate denying engaging in investment in Iran were present, along with other related certificates. Financial statements provided.

Mr. Forbes made a motion to take the bids under advisement for review by staff. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0).

REPORTS AND CORRESPONDENCE:
Mr. Gembala called for reports or correspondence. There were no reports or correspondence.

PAYMENT OF BILLS:
Mr. Gembala moved on to payment of the bills. He noted APVs for the Waterworks District and Water Utility, a two page voucher docket dated May 28, 2015, in the amount of $186,007.19. He stated he would accept a motion on payment of the bills, if there was no comment. There was no comment.

Mr. Forbes made a motion to authorize payment of the bills as presented. Mr. Gembala seconded the motion. The motion was carried by voice vote (2/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Gembala called for public comment on issues related to the St. John Board of Water Works. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:
Mr. Gembala stated he would entertain a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:16 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary