St. John Indiana - Founded 1837
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December 30, 2013 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSherry Sury, Clerk-Treasurer
Michael ForbesSteve Kil, Town Manager

CALL TO ORDER/ROLL CALL:
Mr. Gembala called the meeting to order at 7:02 P.M. Roll call was taken with the following members in attendance: Kenneth Gembala, President; Gregory Volk, Vice-President; Michael Forbes, Member; Stephen Kil, Town Manager; David Austgen, Attorney; and Sherry Sury, Clerk-Treasurer.

APPROVAL OF MINUTES:
October 24, 2013 Meeting: Mr. Forbes moved to approve the October 24, 2013 Waterworks minutes. Seconded by Mr. Volk, the motion passed with a vote of 2-0-1. Mr. Gembala abstained as he was absent from the October 24, 2013 meeting.

November 21, 2013 Meeting: Mr. Forbes moved to approve the November 21, 2013 Waterworks minutes. Seconded by Mr. Volk, the motion passed with a vote of 2-0-1. Mr. Gembala abstained as he was absent from the November 21, 2013 meeting.

NEW BUSINESS:
Consider Approval of the Sanitary Master Plan Study to be conducted by Haas & Associates in the amount of $34,000.00 (50% from Water): Mr. Gembala advised the members have attached to their file tonight, a proposal by Haas & Associates to update the water and sewer plans and the SCADA System. Over the years, some of the technology has changed, and now it needs to be updated. Mr. Gembala stated a few years back, the Board looked at a study on some of the lift stations and considered upgrading them with the overall master sewer and water plan. Lift Station #1 is almost maxed out and with the new development coming into Town, and he felt it is a matter that needs to be addressed. Mr. Gembala advised this study is not going to re-invent the wheel, as he has been reassured the study is going to take the work that has already been done by the former town engineer and will bring it up to date, as well as it will make recommendations to both the SCADA and the Master Plan. Mr. Forbes moved to approve the Water Master Plan Study to be conducted as proposed by Haas & Associates. Seconded by Mr. Volk, the motion passed with a vote of 3-0.

Consider Approval to "Write-Off" Uncollectable Bad Debt of $103.29: Mr. Gembala stated, and it was confirmed by Mrs. Sury, that this bad debt was due to bankruptcy. Mrs. Sury commented that these monies were from final bills and collection was attempted; however, it was unsuccessful. Mr. Forbes moved to authorize the write-off of the uncollectable bad debt in the amount of $103.29 for the Water District. Seconded by Mr. Volk, the motion passed with a vote of 3-0.

REPORTS AND CORRESPONDENCE:
There were no Reports or Correspondence brought before the Board at this meeting.

PAYMENT OF BILLS:
Payment of Bills for the Waterworks District and Water Utility: Mr. Volk moved to pay bills for the Waterworks District APV’s #3088 – #3101 in the amount of $19,520.67, and Water Utility APV’s #4654 – #4720 in the amount of $254,916.53, for a total of $274,437.20. Seconded by Mr. Forbes, the motion passed with a vote of 3-0.

PUBLIC COMMENT:
There was no Public Comment at this meeting.

ADJOURNMENT:
Adjournment: Mr. Forbes moved to adjourn the meeting. Seconded by Mr. Volk, the motion passed with a vote of 3-0. Meeting adjourned at 7:05 P.M.

ATTEST:

_______________________________________________
Joan M. Gorcos
St. John Board of WaterWorks, Recording Secretary