St. John Indiana - Founded 1837
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August 22, 2013 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSherry Sury, Clerk-Treasurer
Michael ForbesSteve Kil, Town Manager

CALL TO ORDER:
Mr. Gembala called to order the regular meeting of the St. John Board of Waterworks for August 22, 2013, at 7:02 p.m.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:
JULY 25, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if they had an opportunity to review the Waterworks Board meeting minutes of the July 25, 2013. He stated if there were no changes, additions or deletions, he would entertain a motion.

Mr. Forbes made a motion to approve the July 25, 2013, regular session meeting minutes as posted and provided by Susan E. Wright. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:
A. CONSIDER REQUEST FOR PARTIAL WAIVER OF WATER BILL, 9616 OLCOTT AVENUE

Mr. Gembala noted that the Board had before them a request for a partial waiver of a water bill for a residence at 9616 Olcott Avenue. Mr. Kil informed the Board that he has spoken with the resident at 9616 Olcott. He stated he has the history of the account going back several years. Mr. Kil stated that this discrepancy occurred right at the time when the water meter was being changed. Mr. Kil noted, bottom line, the meter was not safe. He stated he cannot dispute the high reading. He recommended, in this instance, the waiver be granted.

(General discussion ensued.)

Mr. Gembala asked for any questions or comments. Mr. Forbes stated that he briefly talked with Mr. Kil about the water meter being dismantled, and also about tightening up the procedures in Town to set aside meters that are in question. Mr. Forbes recommended that the questionable meters should be tagged efficiently. Mr. Kil stated that a procedure has been implemented to tag the questionable meters and store them until such time as the discrepancy can be settled.

Mr. Gembala stated he would entertain a motion. Mr. Kil recommended that the charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk, Connie, be waived.

Mr. Forbes made a motion to grant the partial waiver of charges that are beyond the reasonable and customary charges for this individual as determined by the billing clerk. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
Mr. Kil informed the Board that the 92nd Avenue project should be starting shortly, and will take approximately one week.

Attorney Austgen asked for an update on the culvert and water main replacement to be performed by INDOT. Mr. Kil stated he would report on this matter on the Utility Board agenda.

Mr. Volk asked for an update on the fire hydrant on Mallard. Mr. Kil stated that the hydrant will be replaced in the next week, new hydrants were ordered.

PAYMENT OF BILLS:
Mr. Gembala stated if there were no questions, he would entertain a motion to pay the Waterworks bills with the following APVs 3057 through 3064 in the amount of $9,184.10 and Water Utility APVs 4404 through 4468 in the amount of $494,694.74 for a total of $503,878.84. Mr. Volk made a motion to pay the bills in the total amount of $503,878.84. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
Mr. Gembala called for public comment for issues related to the St. John Board of Waterworks. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:
Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). (The meeting was adjourned at 7:09 p.m.)

A TRUE COPY

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Susan E. Wright
St. John Board of WaterWorks, Recording Secretary