St. John Indiana - Founded 1837
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April 25, 2013 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSherry Sury, Clerk-Treasurer
Michael ForbesSteve Kil, Town Manager

CALL TO ORDER:
Mr. Gembala called to order the regular meeting of the Board of Waterworks for April 25, 2013, at 7:00 p.m.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:
MARCH 28, 2013 WATER WORKS MEETING

Mr. Gembala asked the Board members if there were any additions, corrections or deletions to the meeting minutes of the March 28, 2013. Mr. Gembala stated hearing no changes, he would entertain a motion to approve the meeting minutes of March 28, 2013, as posted. Mr. Volk made a motion to approve the meeting minutes of March 28, 2013, as posted. Mr. Forbes seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:
Mr. Gembala directed some comments to Mr. Kil. He noted that Olcott repairs were complete, a restoration to the water main that had sunk. Mr. Kil concurred.

Mr. Gembala asked for the latest report on the fire hydrant repairs. Mr. Kil informed the Board that all of the fire hydrants contained on the list have been repaired. Mr. Gembala asked if Chief Willman could consider all of the hydrants repaired. Mr. Kil stated that every fire hydrant is now operable. Mr. Gembala expressed his thanks that all of the hydrants were repaired.

Mr. Volk had no new business.

Mr. Forbes had no new business.

Attorney Austgen asked Mr. Kil for a status update on the INDOT culvert replacement and water main relocation. Mr. Kil stated that there is one item that INDOT requires and that is verification from the Town that there are funds are available for the project. Mr. Kil stated that INDOT will accept a letter from him or they will accept meeting minutes from the Water Board.

Attorney Austgen stated it would be appropriate to solicit a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are adequate and available for the Town’s contribution to this project.

Mr. Gembala asked for a motion. Mr. Forbes made a motion authorizing Mr. Kil to send a letter to INDOT verifying that funds are available for the Town’s contribution to the culvert replacement and water main relocation project. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

Mr. Kil stated that the Town will be working on a couple of water main projects in 2013. He stated that he wanted to bring to the Board’s attention to the projects slated to take place, one project at Columbia and 90th (around the bend), and at US Route 41 at the St. John Mall going north. Mr. Kil explained that the St. John Mall going north is the location where they left off installing a 12" water main.

Mr. Kil stated that these two small projects are being considered for water main replacement. He stated he is presently preparing an estimate of costs for the proposed projects. Mr. Kil stated that this information should be available to the Water Board at their next meeting. Mr. Kil recommended that the Board members take a ride out to the areas he mentioned to inspect them.

(General discussion ensued.)

Mr. Kil explained that the entire Olcott project is going to be a little more expensive than the aforementioned areas that he is proposing. Mr. Gembala noted that it appears that the biggest problem areas on Olcott where breaks have occurred have been repaired. Mr. Kil concurred. Mr. Kil stated at present, they are trying to identify problem areas and replace the old water mains.

REPORTS AND CORRESPONDENCE:
There were no reports or correspondence.

PAYMENT OF BILLS:
Mr. Gembala stated he would entertain a motion to pay the bills as follows: APVs 3023 through 3029 for $22,559.62, and Water Utility APVs 4162 through 4213 for $200,547.28, for a total of $223,106.90. "So moved," by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
Mr. Gembala asked if there was any public comment for the Water Board. There was no public comment. Mr. Gembala closed the floor to public comment.

ADJOURNMENT:
Mr. Gembala asked for a motion to adjourn the meeting. Mr. Forbes made a motion to adjourn the meeting. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). (The meeting was adjourned at 7:05 p.m.)

A TRUE COPY

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Susan E. Wright
St. John Board of WaterWorks, Recording Secretary