St. John Indiana - Founded 1837
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February 28, 2013 Board of WaterWorks Minutes

Michael Forbes, PresidentAttorney David Austgen
Ken Gembala, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager

CALL TO ORDER:
Mr. Gembala called to order the regular meeting of the Board of Waterworks for February 28, 2013, at 7:01 p.m.

ROLL CALL:
Roll call was taken by Ms. Sherry Sury, Clerk Treasurer, with the following members present: Ken Gembala, Gregory Volk and Michael Forbes. Staff members: Steve Kil. Chief Willman was also present. Chief Frego was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:January 24, regular meeting.

Mr. Gembala stated he would entertain a motion to approve or defer the meeting minutes of January 24, 2013. Mr. Forbes made a motion to defer action on the meeting minutes of January 24, 2013. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:
A. RESOLUTION NUMBER 13-02-28 WD – A RESOLUTION RECOMMENDING ADOPTION BY THE TOWN COUNCIL OF ORDINANCE NUMBER 1568 AMENDING THE PROVISIONS AND TERMS OF ORDINANCE NUMBER WD-27

Mr. Gembala explained that the Resolution Number 13-02-28 was before the Board for consideration, and to make a recommendation to the Town Council to adopt Ordinance Number 1568 which amends the provisions and terms of Number WD 27 of the Board of Waterworks.

Mr. Gembala stated as that the Town Council’s adoption of Ordinance 1568 would change the rate fee for disconnections and create a resolution to pass the ordinance. Attorney Austgen concurred. Mr. Gembala asked the Board if they had any questions or comments.

Attorney Austgen explained that Ordinance 1568 was drafted in response to the Board’s discussion over the past few months, and after their consideration of information obtained from the Town’s administrative offices. Mr. Kil stated that adoption of Ordinance 1568 would update the paperwork so that it is consistent with the current practices of the Clerk-Treasurer’s offices.

With no further discussion, Mr. Gembala stated that he would entertain a motion to pass Resolution Number WD 13-02-28. Mr. Forbes made a motion to pass Resolution Number WD 13-02-28 and make a favorable recommendation to the Town Council for adoption of Ordinance Number 1568. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
COUNCIL:
Mr. Gembala stated that he is in receipt of the final report on the hydrant testing. He stated that there are a number of defective hydrants in various stages of disrepair. Mr. Gembala asked that the Council authorize for Mr. Kil meet with Mr. Nietzel to implement a repair process for the hydrants. Mr. Gembala stated that he would like a status report submitted to the Council reflecting which hydrants have been repaired and which hydrants have not been repaired. Mr. Gembala asked if Mr. Kil if the hydrant repair could be completed by the May Town Council meeting.

Mr. Kil stated that he believes that all of the hydrant repairs could probably be completed by May. Mr. Kil stated he will have Mr. Nietzel prepare a schedule for the hydrant repairs; he stated that there is no reason that all of the hydrants cannot be repaired by the end of May.

Mr. Gembala recommended, for the record, that a report on the hydrant status (repair/disrepair) be submitted in written form by May 1st, 2013, so that the Water Board foreman can sign off on the report.

(General discussion ensued.)

Chief Willman stated that he has a list of the hydrants in need of repair, but the list is an old one. Mr. Gembala stated that the hydrant testing was done over a two year period. Chief Willman stated he will try and obtain an updated list.

Mr. Gembala stated, for the record, that the road at the water main replacement at Olcott and 95th has settled. Mr. Kil has been directed to make arrangements with the contractor to repair this road as soon as possible after the weather breaks.

CLERK TREASURER:
Ms. Sury had nothing to report.

ATTORNEY:
Attorney Austgen had nothing to report.

TOWN MANAGER:
Mr. Kil stated that he had sent an e-mail to Mr. Gembala regarding the cost of the water meters. He stated that the cost of the water meters has increased beyond what the Town currently charges for them. Mr. Kil requested authorization from the Board to start collecting information related to the water meters and costs to provide to Attorney Austgen. Mr. Kil stated that Attorney Austgen will provide the Board with a resolution so that a recommendation can be made to the Town Council.

Mr. Kil stated that the Town is not looking to make money on the water meters, but he does not want to see the Town lose money on the meters. He stated that he would like to pass this cost on to the builders and/or new construction. Mr. Kil stated that Ms. Sury is in the process of gathering an ordinance for him.

Mr. Forbes made a motion to authorize Mr. Kil to commence collecting information on the water meters and costs and pass this information on to Attorney Austgen. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PAYMENT OF BILLS:
Mr. Gembala stated that the following bills were submitted for payment: Waterworks District APVs 3006 through 3015 in the amount of $15,493.17; Water Utility APVs 4052 through 4112 in the amount of $505,307.53. The total amount of the bills was $520,800.70. Mr. Gembala asked if there was any discussion. There was no discussion.

Mr. Forbes made a motion to authorize payment of the aforementioned bills. The motion was seconded by Mr. Volk. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
Mr. Gembala called for public comment. There was no public comment.

ADJOURNMENT:
Mr. Gembala called for a motion to adjourn. “So moved,” by Mr. Forbes. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). (The meeting was adjourned at 7:12 p.m.)

A TRUE COPY

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Susan E. Wright
St. John Board of WaterWorks, Recording Secretary