St. John Indiana - Founded 1837
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January 24, 2013 Board of WaterWorks Minutes

Ken Gembala, PresidentAttorney David Austgen
Gregory Volk, Vice-PresidentSherry Sury, Clerk-Treasurer
Michael ForbesSteve Kil, Town Manager

CALL TO ORDER:
Mr. Gembala called to order the regular meeting of the Board of Waterworks for January 24, 2013, at 7:04 p.m.

ROLL CALL:
Roll call was taken by Ms. Pat Kocot, Pro Tem, for Ms. Sherry Sury, with the following members present: Ken Gembala and Gregory Volk. Michael Forbes was absent. Staff members: Steve Kil. Chief Willman was also present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:
November 29, 2012, Regular Meeting
December 20, 2012, Regular Meeting

Mr. Gembala stated he would entertain a motion on the meeting minutes of November 29, 2012. Mr. Volk made a motion to approve the meeting minutes of November 29, 2012. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

Mr. Gembala stated he would entertain a motion on the meeting minutes of December 20, 2012, Board of Waterworks. Mr. Volk made a motion to approve the Board of Waterworks meeting of December 20, 2012. The motion was seconded by Mr. Gembala. The motion was unanimously carried by voice vote (2/0).

NEW BUSINESS:
A. FINANCIAL MANAGEMENT REPORT FOR THE MUNICIPAL SEWAGE WORKS FOR 2011

Mr. Gembala stated he would entertain a motion on the financial report for the Municipal Sewage Works for 2011, from Cender & Company. Mr. Gembala noted that the report is quite lengthy; he asked if there were any comments or questions.

Mr. Kil noted, for the record, that the financial reports that were presented to the Waterworks Board, the Financial Management Report for the Municipal Sewage Works for 2011 and the Interim Financial Report for the Municipal Sewage Works, from January 1, through June 30, 2012, are on file in his office and the office of the Clerk-Treasurer and open for review. The financial reports were generated by Cender & Company.

Mr. Gembala asked for a motion on the Financial Management Report for the Municipal Sewage Works for 2011. Mr. Volk made a motion to accept the Financial Management for the Municipal Sewage Works for 2011. There was no discussion. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

B. INTERIM FINANCIAL MANAGEMENT REPORT FOR THE MUNICIPAL SEWAGE WORKS AS OF JUNE 30, 2012 Mr. Gembala stated he would entertain a motion on the Interim Financial Management for the Municipal Sewage Works as of June 30, 2012. Mr. Volk made a motion to accept the Interim Financial Management Report for the Municipal Sewage Works as of June 30, 2012. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

C. CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL SERVICES (CENDER & COMPANY)

Mr. Gembala stated that he had before him an Agreement to Consider a Professional Services Agreement with Cender & Company for the Waterworks Board. He asked if there were any questions. There were no questions or comments.

Mr. Gembala stated he would entertain a motion on the Professional Services Agreement with Cender & Company for calendar year 2013. Mr. Volk made a motion to retain the Professional Services of Cender & Company. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0).

PAYMENT OF BILLS:
Mr. Gembala stated that the following bills were submitted for payment: Waterworks District APVs 3000 through 3005 in the amount of $12,361.01, Water Utility APVs 4000 through 4051 in the amount of $249,862.86 and APVs 4620 through 4622 in the amount of $4,716.68. The total amount of the bills was $266,940.55. Mr. Gembala asked if there was any discussion. There was no discussion.

REPORTS AND CORRESPONDENCE:
CLERK TREASURER:
Ms. Kocot had nothing to report.

ATTORNEY:
Attorney Austgen informed the Board that they can expect a procedural ordinance for their review at the next meeting. He stated that the procedural ordinance is related to the disconnection procedures for delinquent customers. Attorney Austgen explained that a recommendation has been made to expand the amount of time from 45 days to 60 days. Attorney Austgen stated that the Water Board will first have to act by resolution and recommend that the Town Council to adopt an ordinance.

(General discussion ensued.)

Mr. Kil stated that the matter will be placed on the Waterworks February agenda so that in the event it is acted on it can go directly to the Town Council.

TOWN MANAGER:
Mr. Kil reported that he has verified with Simpson that over 90% of the hydrants have been replaced with only a couple private ones left to replace. He stated that he has a map that reflects what has been done.

Mr. Gembala asked if Chief Frego had been notified about malfunction fire hydrants. Mr. Kil stated that Mr. Nietzel has notified Chief Frego of this problem.

Mr. Gembala asked for an update on the well house project. Mr. Kil stated that the well house project is 99% complete and completed ahead of schedule. Mr. Kil stated there will be a final bill less retainer. Mr. Kil stated that the well house is operational and is ahead of schedule. Ms. Kocot stated that the bill was on the docket.

PUBLIC COMMENT:
Mr. Forbes called for public comment. There was no public comment.

ADJOURNMENT:
Mr. Forbes called for an adjournment. Mr.Volk made a motion to adjourn the Waterworks meeting; Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (2/0). (The meeting was adjourned at 7:14 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary