St. John Indiana - Founded 1837
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December 20, 2012 Board of WaterWorks Minutes

Michael Forbes, PresidentAttorney David Austgen
Ken Gembala, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Board of Waterworks for December 20, 2012, at 7:05 p.m.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Mike Forbes, Ken Gembala and Gregory Volk. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES:
Mr. Forbes stated that the minutes would be dealt with at the January 10, 2013, meeting.

NEW BUSINESS:
A. CONSIDER REQUEST TO WRITE-OFF UNCOLLECTIBLE, BAD DEBT FOR SEWER AND PENALTIES IN THE AMOUNT OF FOUR HUNDRED SEVENTY TWO DOLLARS AND THIRTY NINE CENTS ($472.39)

Mr. Forbes stated that the Board would consider writing off an uncollectible bad debt for sewer and penalties. He noted there was a discrepancy in the numbers. Mr. Kil stated that the number is correct; he verified it with Ms. Sury. Ms. Sury stated that she submitted a handout in the Board’s packets with for their perusal of the information used to arrive at the bad debt figure.

Mr. Forbes asked if there was any further discussion on this matter. He stated he would entertain a motion. Mr. Gembala made a motion to approve the request to write-off the bad debt in the amount of Four Hundred Seventy Two Dollars and Thirty Nine Cents ($472.39). Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

B. CONSIDER RESOLUTION NUMBER WD 12-12-20 – A RESOLUTION TO TRANSER APPROPRIATIONS WITHIN A DEPARTMENT

Mr. Forbes noted that Resolution No. WD 12-12-20 was a request to transfer money with in a department. Ms. Sury explained that this was a simple transfer of funds from supplies to personal/personnel?? Services. There were no questions or discussion.

Mr. Forbes stated he would entertain a motion to adopt Resolution 12-12-20. Mr. Volk, “so moved.” Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
A. BOARD
Mr. Gembala asked Mr. Kil for an update on the status of the hydro-flow testing. Mr. Kil stated that he believed that the testing was completed in 2012. Mr. Gembala asked Mr. Kil to provide him with a copy of the hydro-flow testing report.

Mr. Gembala requested a schedule for the 2013 water main replacement program. Mr. Kil stated that the Board will be presented with a smaller project sometime in January or February. Mr. Kil explained that a substantial amount of water construction funds were used for the Well House No. 3 and No. 5 project; for that reason, he stated that the Town will not be able to replace as much water main as previously anticipated. Mr. Kil stated there is a small section of water main in the same section where work has been done that is in need of repair.

(General discussion ensued.)

Mr. Volk asked for a report on the status of the Well House project. Mr. Kil stated that the project is progressing well and looks great.

Mr. Volk asked about the status of the project with INDOT. Mr. Kil stated that the project is being reviewed by Mr. Kraus. He stated that INDOT will be replacing a culvert and installing a wing wall and the Town will be required to relocate a water main during this project. Mr. Kil is awaiting information from INDOT.

B. CLERK-TREASURER
Ms. Sury had nothing to report.

C. STAFF
Mr. Kil had nothing further to report.

PAYMENT OF BILLS FOR WATERWORKS DISTRICT AND WATER UTILITY:
Mr. Forbes stated he would entertain a motion on payment of the bills for the Water District and Water Utilities. Water District APVs 3054 through 3059 in the amount of $13,406.76, and Water Utility APVs 4577 through 4619 in the amount of $257, 798.56.

Mr. Gembala made motion to pay Water District APVs 3054 through 3059 in the amount of $13,406.76, and Water Utility APVs 4577 through 4619 in the amount of $257,798.56. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
Mr. Forbes called for public comment. There was no public comment.

ADJOURNMENT:
Mr. Forbes called for an adjournment. Mr. Gembala made a motion to adjourn the Waterworks meeting; Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). (The meeting was adjourned at 7:11 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary