St. John Indiana - Founded 1837
Return to Menu

October 25, 2012 Board of WaterWorks Minutes

Michael Forbes, PresidentAttorney David Austgen
Ken Gembala, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Board of Waterworks on October 25, 2012, at 7:00 p.m.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Mike Forbes, Ken Gembala and Greg Volk. Staff members: Steve Kil. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

APPROVAL OF MINUTES: SEPTEMBER 27 2012

Mr. Forbes stated he would entertain a motion on the minutes of the September 27, 2012, Waterworks Board, with any amendments, provided by Recording Secretary, Susan E. Wright. Mr. Gembala made a motion to approve the minutes of the September 27, 2012, meeting as circulated. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:
A. ORDINANCE WD-75 – ORDINANCE ESTABLISHING 2013 WATERWORKS DISTRICT BUDGET – SECOND READING

Mr. Forbes stated that Ordinance WD-75 before the Board was an ordinance establishing the Waterworks 2013 budget. He stated this was the second reading. He asked the members if they had any questions. There were no questions or comments from the Board.

Mr. Forbes stated he would entertain a motion on Ordinance WD-75. Mr. Volk made a motion to adopt Ordinance WD-75, the Waterworks District budget for 2013. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
Mr. Kil informed the Board that the Town was recently informed by INDOT that INDOT will be replacing a culvert underneath U.S. Route 41 which will require the Town to relocate a water main. Mr. Kil stated that he received a copy of the plans via e-mail. Mr. Kil stated that he was just informed of this matter and he will have more information to present to the Board at its next meeting.

Mr. Kil stated that prior to the next meeting he would submit a sketch from the Town’s engineer, Kenn Kraus, and some preliminary cost estimates so the Board would know what the project would entail.

Mr. Volk asked Mr. Kil for an update on the Town’s water meter replacement. He stated he saw a letter drafted by Attorney Austgen for those who were not in compliance or refusing compliance with the water meter replacement. Mr. Kil stated that the project is 80 to 90 percent complete, and the Town is moving pretty quickly on this project. He estimated that the project would be complete by summer of 2013.

(General discussion ensued.)

Mr. Gembala brought up the long-range plan of water main replacement. He directed Mr. Kil to provide obtain an update on this program. Mr. Gembala recommended that Mr. Kil talk to Mr. Cender to see what money was available to keep the program going.

(General discussion ensued.)

Mr. Kil stated that next year’s plan entails going down the west side of Olcott, down 95th to the west to Northcutt where there is a stretch of water main in real bad shape which will be replaced.

Mr. Forbes asked if the Town received a security deposit for the water meters. Ms. Sury responded, “Water meter deposit. Right.” Mr. Forbes asked if interest was paid on the security deposit. Ms. Sury stated that the Town does pay interest on the security deposits. Mr. Forbes asked if it was necessary to pay interest on the security deposit. Ms. Sury stated that the ordinance would have to be changed in order to not pay interest.

(General discussion ensued.)

Mr. Forbes asked Mr. Kil and Attorney Austgen to provide the Board with a report on whether or not paying interest on the water meter security deposit was mandatory. Attorney Austgen stated that if the ordinance does not declare that interest accrues (and it is silent) then an amendment could be added to the ordinance declaring it a flat rate deposit.

(General discussion ensued.)

There was no further comment under Reports and Correspondence.

PAYMENT OF BILLS FOR WATERWORKS DISTRICT AND WATER UTILITY:
Mr. Forbes stated he would entertain a motion on payment of the bills for the Waterworks District APVs 3042 through 3046 in the amount of $16,060.85, and Water Utility APVs 4459 through 4519 in the amount of $204,305.68. Mr. Gembala made motion to pay APVs 3042 through 3046 in the amount of $16,060.85, and APVs 4459 through 4519 in the amount of $204,305.68. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
There was no public comment.

ADJOURNMENT:
Mr. Gembala made a motion to adjourn the Waterworks meeting; Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0). (The meeting was adjourned at 7:08 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary