St. John Indiana - Founded 1837
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September 27, 2012 Board of WaterWorks Minutes

Michael Forbes, PresidentAttorney David Austgen
Ken Gembala, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Board of Waterworks on September 27, to order at 7:00 p.m.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the follow members present: Mike Forbes, Ken Gembala and Greg Volk. Staff members present: Steve Kil. Attorney Austgen was present. Clerk-Treasurer, Sherry Sury was present.

APPROVAL OF MINUTES: AUGUST 23, 2012

Mr. Forbes stated he would entertain a motion to approve the Waterworks meeting minutes of August 23, 2012. Mr. Gembala made a motion to approve the minutes of August 23, 2012. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC HEARING: WATERWORKS DISTRICT BUDGET FOR 2013:
Attorney Ausgten stated that Proofs of Publication were in order. He indicated that timely publication of a Notice to Taxpayers of the public hearing was advertised in both the Post Tribune and The Times. The Proofs of Publication shall be annexed to the minutes of the meeting for the Board’s consideration and review.

Mr. Zender appeared before the Waterworks Board to announce the proposed budget for the Waterworks District Operating Fund, a property tax-based fund, for 2013. He stated that the proposed budget for 2013 is $312,509.00 up from $228,000.00 in 2012.

Mr. Zender stated that the reason for the increase in the budget is the factoring in of three positions, one part time employee, one full time employee and a firefighter/paramedic. He stated that the maximum levy for the Waterworks Operating fund is $215,839.00, the same as 2012. He stated that Lake County has a frozen levy and the levy cannot change. He stated this is the only fund available for the Waterworks Operating Fund.

Mr. Zender stated he would be happy to answer any questions.

There were no questions from the Board. Mr. Forbes opened the floor for Public Hearing for the Waterworks Operating Budget for 2013. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Board for their consideration.

Mr. Forbes stated he would entertain a motion to consider Ordinance No. WD 75 on first reading only. Mr. Volk made a motion to approve consideration of Ordinance No. WD 75 on first reading only. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (3/0).

NEW BUSINESS:
A. BID OPENINGS FOR IMPROVEMENTS TO WELLHOUSE NUMBER 3 AND WELLHOUSE NUMBER 5

Attorney Ausgten stated that the Proofs of Publication and Notice to Bidders were entered into evidence. He indicated timely publication on September 3, 2012 and September 10, 2012, in both the Post Tribune and The Times.

Attorney Austgen opened the first sealed bid received from Gough, Inc. He stated there were three items being bid, the lump sum was $413,522.00. He stated that the bid was executed, contained a Form 96 and appended to the form were the non-collusion affidavit and an oath and affirmation, a bid bond was present in the amount of 10%.

Attorney Austgen opened the second sealed bid received from Grimmer Construction, Inc. There were three items being bid, the lump sum was $417,500.00 Also included were an executed and notarized bid form, a bid bond was present in the amount of 10%, an executed and notarized Form 96 was present along with an oath affirmation and non-collusion affidavit.

Attorney Austgen opened the third sealed bid received from Gaskill & Walton Construction Company of South Chicago Heights, Illinois. There were three items being bid, the lump sum was $338,000.00 Also included were an executed bid form; a bid bond surety check in the amount of $34,000 was present, slightly over the amount being bid; an executed Form 96 was present along with an oath affirmation and non-collusion affidavit.

Attorney Austgen opened the fourth sealed bid received from Gariup Construction Company, Incorporated, of Gary, Indiana. There were three items being bid, the lump sum was $267,400.00 Also included were an executed and notarized bid form, a bid bond was present in the amount of 10% of the amount bid, an executed and notarized Form 96 was present along with an oath affirmation and non-collusion affidavit.

Attorney Austgen opened the fifth and final bid received from John Burns Construction of Orland Park, Illinois. There were three items being bid, the lump sum was $380,000.00 Also included were an executed and notarized bid form, a bid bond was present in the amount of 10% of the amount bid, an executed and notarized Form 96 was present along with an oath affirmation and non-collusion affidavit. John Burns Construction also included some supplemental information in the form of compiled financial statements.

Mr. Forbes stated he would entertain a motion on the bids. Mr. Gembala made a motion to take the five bids under consideration for review by the staff and town engineer. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0.)

REPORTS AND CORRESPONDENCE:
There were no reports or correspondence.

PAYMENT OF BILLS FOR WATERWORKS DISTRICT AND WATER UTILITY:
Mr. Forbes stated that he would entertain a motion on the Waterworks District APV Nos. 3037 through 3041 in the amount of $12,854.23, and Water Utilities APV Nos. 4410 through 4456 in the amount of $160,020.65, for a total of $172,874.88. Mr. Gembala made a motion to approve the total amount of $172,874.88 for the Waterworks District and the Water Utilities. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

PUBLIC COMMENT:
There was no public comment.

ADJOURNMENT:
Mr. Gembala made a motion to adjourn the meeting; Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (3/0).

A TRUE COPY

_______________________________________________
Susan E. Wright
St. John Board of WaterWorks, Recording Secretary