St. John Indiana - Founded 1837
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August 23, 2012 Board of WaterWorks Minutes

Mr. Forbes called the meeting to order at 7:12 p.m. Roll call was taken with the following members present: Michael Forbes, President; Ken Gembala, Vice-President; Gregory Volk, Member; Steve Kil, Town Manager; David Austgen, Attorney and Sherry Sury, Clerk-Treasurer.

Approval of minutes: July 26, 2012 Meeting - Mr. Gembala motioned to approve the minutes of the July 26, 2012 Water Works meeting. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

New Business

Consider Resolution #WD 12-08-23 a resolution recommending amendment to the Standards of Service for the Town Municipal Water Utility – Mr. Kil stated that Mr. Austgen prepared a resolution that basically deals with the disconnection of service of residents. Mr. Austgen added that this is a brief amendment to procedures for disconnection in the water utility where notification or certification must be provided that provides that the property is unoccupied or proper notice has been given of at least 30 days that the service termination will occur. This is in most instances related to rental properties. Mr. Gembala motioned to adopt Resolution #WD 12-08-03. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Consider permission to advertise for bids for Improvements at Well No. 3 and Well No. 5 - Mr. Kraus stated that the project was given to him several months ago for improvements to Well House 3 and 5; they are combined in the same house. The project was to raise the floor about 4.5 - 5 feet to get it out of the flood plain and to do whatever improvements needed to done inside and outside the building. He distributed a half size and full size version of what will be done. It’s basically tear down the old structure, raise the walls up 4.5 – 5 feet and build another building around it and connect the well house with the treatment plant. They have met with Derwin more than a half a dozen times and have incorporated comments from those meetings into these plans. Mr. Kraus stated that he believes they are ready to go. He has an application that goes to IDEM that must be signed and believes they have followed IDEM’s rules closely and doesn’t believe there will be any big changes requested by IDEM. He would also like to get permission to advertise for bids. Mr. Maurer summarized what the building will look like on the outside. Mr. Kraus stated that there will be a mandatory pre-bid meeting. He added that Derwin said they could shut down these two wells about October 15 and open them up again about May 15; Derwin felt he could manage with the other two wells during the winter months. Mr. Gembala motioned to authorize to Mr. Kraus to send an application to IDEM for this project. Seconded by Mr. Volk. Motion passed with a vote of 3-0. Mr. Gembala added that the bidding process was approved at last month’s meeting.

Reports & Correspondence
Mr. Gembala mentioned that the Olcott water main replacement project has started.

Payment of Bills for the Waterworks District and Water Utility - Waterworks District APV’s #3033 - #3036 for $12,755.06 - Water Utility APV’s #4356 - #4409 for $524,929.72 for a Total amount $537,684.78 - Mr. Volk motioned to approve payment for Waterworks District APV’s #3033 - #3036 for $12,755.06; Water Utility APV’s #4356 - #4409 for $524,929.72, for a total amount of $537,684.78. Seconded by Mr. Gembala. Motion passed with a vote of 3-0.

Public Comment – None

Adjournment – Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Volk. Motion passed with a vote of 3-0. Meeting adjourned at 7:25 p.m.

ATTEST

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Sherry P. Sury
Clerk-Treasurer