St. John Indiana - Founded 1837
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July 26, 2012 Board of WaterWorks Minutes

Mr. Forbes called the meeting to order at 7:09 P.M. Roll call was taken with the following members present: Michael Forbes, President; Ken Gembala, Vice-President; Gregory Volk, Member; David Austgen, Attorney; Steve Kil, Town Manager and Sherry Sury, Clerk-Treasurer.

Approval of the minutes: June 28, 2012 Special Meeting - Mr. Gembala motioned to approve the minutes of the June 28, 2012 Special Meeting. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

New Business

Authorization to bid Well House No. 3 and Well House No. 5 improvements – Mr. Kil stated that the engineers estimate the cost will be approximately $250,000. This will have to go out for public bid. They need to raise the entire well house to stop the flooding of the well house. It has happened enough that it is causing a problem. They have been looking at this for two years and it is ready to get the process going. Mr. Gembala motioned to authorize the bidding for Well House No. 3 and Well House No. 5. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Consider Olcott Avenue Water Main Replacement Project – Mr. Forbes stated there were two bids for the project. He would like to get the water main part started and get a third bid for the restoration. Mr. Gembala motioned to proceed with the water main replacement with the project cost not to exceed $115,000. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Consider request by IDEM for a voluntary 10% - 20% reduction in water usage – Mr. Kil stated that he contacted businesses and banks and asked them to alter their sprinkling patterns. He suggested they ask residents to voluntarily reduce their water usage by putting a notice on the water bill and an article in the newspaper. Mr. Gembala motioned to implement Mr. Kil’s suggestion. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Reports & Correspondence – None

Payment of Bills for the Waterworks District and Water Utility - Waterworks District APV’s #3029 - #3032 for $15,308.09 - Water Utility APV’s #4298 - #4355 for $245,865.06 - Total $261,173.15

Mr. Gembala motioned to approve Water District APV’s #3029 - #3032 for $15,308.09 and Water Utility APV’s #4298 - #4355 for $245,865.06 for a total of $261,173.15. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Public Comment – None

Adjournment – Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Volk. Motion passed with a vote of 3-0. Meeting adjourned at 7:20 P.M.

ATTEST

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Sherry P. Sury
Clerk-Treasurer