St. John Indiana - Founded 1837
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June 28, 2012 Board of WaterWorks Minutes

Mr. Forbes called the meeting to order at 7:55 P.M. Roll was taken with the following members present: Gregory Volk, Member; Ken Gembala, Member; and Michael Forbes, Member. Also in attendance were Steve Kil, Town Manager; David Austgen, Attorney and Sherry Sury, Clerk-Treasurer.

Election of Officers
Mr. Volk nominated Mr. Forbes as President and Mr. Gembala as Vice-President. There were no other nominations. Mr. Gembala seconded Mr. Volk’s nominations. Motion passed 3-0.

New Business
Consider request of Grant of Right to connect to the Municipal waterworks system (Lake Hills Baptist Church)
– Mr. Forbes stated this is on 85th Avenue, the church needs to access the easement. Mr. Kil stated that they will connect to the Town’s system on the end of Schaffer Drive and would require a utility easement from the property over just to the north then the utilities would proceed west for a distance of approximately 180 – 200 feet and then would pick up the right of way that exists at Austin Avenue and go north to the church. He stated that he spoke with their engineer, he is pretty certain they will need a lift station; they would have to work out the logistics of it, if it would be a private system, a public system. They have not done any of that. They are attending the meeting as Mr. Kil advised them they need to do two things: The first one is get approval from the Town to hook up to the utilities; and second get the grant of easement from the property owner. They have to have both. The Church is going to bear all costs of utility installation, etc. This is just the grant of right to tie into the system; they will still be subject to the fee structure, etc. Mr. Gembala added that included in this is their agreement not to remonstrate against any annexation should that ever happen.

Mr. Austgen stated that he drafting an updated Grant of Extension Right and Waiver. There have been some law changes and a bit of statutory tweaking. He suggests the Board grant conditional approval for the Church and its representatives come back with the easement and in the event the easement can be had, then execute the Grant of Right can be had. Discussion ensued.

Mr. Gembala motioned to grant a conditional right to connection contingent on the procurement of the easement and the petitioner sign an agreement not to remonstrate against future annexation. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Reports & Correspondence
Mr. Kil stated that they have been manually operating the water system due to the drought. They have shut down the Gates water tower and have been pumping directly into the system. They cannot let the water in wells go down too far. If it gets too bad he would like permission to go to an even/odd day system for watering; everyone turns on the same time every morning, you can see the water system just drop. Mr. Gembala motioned to grant authority, if necessary, to the Town Manager to issue an order to go odd/even days for watering. Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Payment of Bills for the Waterworks District & Water Utility – Waterworks District APV’s #3021 - #3028 for $18,426.31 and Water Utility APV’s #4229 - #4297 for $203,162.95 Total Amount $221,589.26 - Mr. Gembala motioned to pay Waterworks District APV’s #3021 - #3028 for $18, 426.31 and Water Utility APV’s #4229 - #4297 for $203,162.95 for a total amount of $221,589.26 Seconded by Mr. Volk. Motion passed with a vote of 3-0.

Public Comment – None

Adjournment - Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Volk. Motion passed with a vote of 3-0. Meeting adjourned at 8:03 P.M.


Sherry P. Sury