St. John Indiana - Founded 1837
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August 27, 2015 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSteve Kil, Town Manager
Gregory VolkClerk Treasurer, Sherry Sury
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called the August 27, 2015, regular meeting of the St. John Town Council to order at 7:10 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:
Clerk Treasurer, Sherry Sury, took roll call with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Ken Gembala and Mark Barenie. Staff members: Chief Fred Willman, Chief Fred Frego. Steve Kil. Chip Sobek was absent. Attorney Austgen was present. Town Council Recording Secretary, Susan E. Wright was present.

APPROVAL OF MINUTES:
JULY 23, 2015, REGULAR MEETING MINUTES

Mr. Forbes noted the first item on the agenda for the Council’s attention were the meeting minutes for July 23, 2015. He asked if there were any changes, amendments or corrections. There were no changes, amendments or corrections.

Mr. Forbes stated he would entertain a motion. Mr. Volk made a motion to approve the July 23, 2015 regular meeting minutes as submitted. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0/1). Mr. Gembala abstained from the vote. Ayes --- Four. Nays --- none. Abstain --- one.

PROCLAMATION: SEPTEMBER 2015 AS CHILDHOOD CANCER AWARENESS MONTH

Mr. Forbes announced that September, 2015, would be designated as Childhood Cancer Awareness month in St. John, Indiana. Mr. Forbes read the Proclamation into the record as follows:

“WHEREAS: Childhood cancers make up less than 1% of all cancers diagnosed each year; about 11,630 children in the United States under the age of 15 will be diagnosed with cancer in 2013, and childhood cancer rates have been rising slightly for the past few decades; and WHEREAS: Because of major treatment advances in recent decades, more than 80% of children with cancer now survive 5 years or more, and overall, this is a huge increase since the mid-1970s when the 5 year survival rate was less than 60%; and WHEREAS: Different types of cancer can behave very differently; they grow at different rates and respond to different treatments. That is why children with cancer need treatment that is aimed at their particular kind of cancer; and WHEREAS: Cancer is the second leading cause of death in children younger than 15 years old (after accidents) and about 1,310 children are expected to die from cancer in 2013. WHEREAS: About one in 500 young adults is a childhood cancer survivor, and nearly 2/3 of the survivors later experience significant and chronic medical problems or develop secondary cancers as adults that result from the treatment of their original cancer.”

Mr. Forbes stated he would entertain a motion to authorize the Proclamation. “So moved,” by Mr.Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PRESENTATION: ST. JOHN YOUTH BASEBALL 12U AND 8U TOMAHAWKS

Mr. Forbes stated the next item on the agenda was the St. John Youth Baseball for twelve and under and eight and under Tomahawks.

Mr. Forbes invited the coaches for the eight and under Tomahawks step up to the podium. The eight and under Tomahawks were presented certificates. The coaches stated that the eight and under Tomahawks won the Northern State of Indiana and placed third in the Ohio Valley Region and many other accolades.

Mr. Forbes congratulated the eight and under Tomahawks.

(Audience applause.)

Mr. Forbes invited the coaches for the twelve and under Tomahawks to step up to the podium. The twelve and under Tomahawks were presented certificates.

Mr. Forbes congratulated the twelve and under Tomahawks.

The Council congratulated the Tomahawks for their winnings.

(Audience applause.)

The coaches presented the Town Council with their State Championship plaque. They invited the Council to display the plaque in the Town Hall for the duration of the year.

NEW BUSINESS

A. CONSIDER DISPOSAL OF CERTAIN TOWN-OWNED VEHICLES.

Mr. Forbes noted the first item on the agenda under New Business was to consider disposal of certain town-owned vehicles. He stated there are four vehicles from the Public Works Department and four vehicles from the Police Department to be disposed of. Mr. Forbes stated that the vehicles will be sold at sealed bid.

Mr. Gembala stated keeping these vehicles would end up costing the Town than they’re worth. Mr. Bustamante concurred; he stated the vehicles are “pretty much on their last leg.”

Mr. Forbes asked for a motion to advertise the vehicles for sealed bids. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #15-08-27, A RESOLUTION AUTHORIZING THE DISPOSAL OF CERTAIN REAL PROPERTY (APPROXIMATELY ONE (1) ACRE AT HEARTLAND PARK).

Mr. Forbes stated the next item on the agenda is Resolution #15-08-27, a resolution authorizing the disposal of certain real property, approximately one acre at Heartland Park.

Mr. Forbes asked if there were any questions on this matter. There were no questions.

Mr. Forbes stated he would entertain a motion to adopt Resolution #15-08-27. Mr. Volk made a motion to adopt Resolution #15-08-27. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. AUTHORIZATION TO PURCHASE CERTAIN REAL PROPERTY, COMMONLY KNOWN AS 9535 JOLIET STREET.

Mr. Forbes stated the next item on the agenda for the Council’s consideration was authorization to purchase certain real property commonly known as 9535 Joliet Street. He stated the Town needs to acquire this property as a part of their future commercial development on Route 41. Mr. Forbes stated acquisition of this parcel is necessary for the public safety improvements that will go along with the development.

Mr. Forbes asked if there were any questions. There were no questions.

Mr. Forbes stated that he would entertain a motion to accept the offer and close the transaction upon the execution of the Uniform Land Acquisition Offer in the amount of $31,000.00. “So moved,” by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

D. CONSIDER APPROVAL OF TEMPORARY AND PERMANENT EASEMENT AGREEMENTS FOR GDS HOLDING (FAVORABLE RECOMMENDATION OF THE UTILITY BOARD).

Mr. Forbes stated the next item for the Council’s attention was to consider approval of a temporary and permanent easement agreements for GDS Holding, with a favorable recommendation from the Utility Board.

Mr. Forbes asked if there were any questions. There were no questions.

Mr. Forbes stated he would entertain a motion to accept the easement agreements and authorize the Town Council President to sign the same. “So moved,” by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

E. CONSIDER ORDINANCE #1614, AN ORDINANCE ESTABLISHING A TREE BOARD.

Mr. Forbes stated the next item for the Council’s attention was to consider Ordinance #1614, an ordinance establishing a tree board. Mr. Forbes explained that the basic duties of this board would be to conserve existing tree vegetation throughout the Town, avoid conflicts with overhead and underground utilities, protect trees from unnecessary damage during construction, require sufficient mitigation of tree loss within the Town and require proper tree planting, pruning and other related duties and promote treatment of storm water runoff through the use of trees.

Mr. Forbes asked if there were any questions. There were no questions. Mr. Volk commented that this was just a stepping stone to getting to the “Tree City status.” Mr. Forbes concurred.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to consider Ordinance #1614 on first reading. Mr. Volk made a motion to consider Ordinance #1614 on first reading. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1614. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Barenie had nothing to report.

Mr. Bustamante asked for the status of the Employee policy. Mr. Kil stated the policy is awaiting Council comments.

Mr. Volk had nothing to report.

Mr. Gembala had nothing to report.

Mr. Forbes stated the early retirement package had been submitted to the employees. He stated approximately eight to ten employees took advantage of the offer of early retirement.

Mr. Forbes announced that Chief Frego is one of the individuals who accepted the early retirement package. Mr. Forbes stated there has been discussion about acquiring a firm to help the Town in its search for a chief.

Mr. Forbes stated he was looking for a motion to authorize the hiring a firm for the replacement chief. Mr. Barenie noted the firm would be GHR Government HR USC, which specializes in municipal hiring. He stated, in discussions, this company came out on top. Mr. Forbes noted there was a motion by Mr. Barenie; he asked for a second. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

CLERK-TREASURER:
Ms. Sury had no reports or correspondence.

ATTORNEY’S REPORT:
Attorney Austgen had no report.

TOWN MANAGER:
Mr. Kil informed the Council that Deputy Clerk Treasurer, Bev, has taken the early retirement option and has gone.

(General discussion ensued.)

Chief Frego presented the Police Department’s July 1-31, 2015, report to the Council.

Chief Frego stated that the new school year has started smoothly.

* * * * * *

Chief Fred Willman presented the Fire Department’s July report to the Council.

Mr. Forbes complimented Chief Frego on the success of the National Night Out.

Chief Willman stated the Fire Department has installed their 23rd car seat today. There are six fire personnel and two police department individuals that have been trained in the car seat installation. He stated that there are scheduled appointments and walk-ins.

PAYMENT OF BILLS:
Mr. Forbes moved on to payment of the bills for the Corporation.

He noted that the five page docket reflected the amount of $2,144,095.68. He asked if there were any questions on the bills. There were no questions or comments.

Mr. Forbes stated he would entertain a motion on payment of the bills in the amount of $2,144,095.68. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor to public comment. He called twice for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:41 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright, Recording Secretary
St. John Town Council