St. John Indiana - Founded 1837
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June 25, 2015 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSteve Kil, Town Manager
Gregory VolkClerk Treasurer, Sherry Sury
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called the June 25, 2015, regular meeting of the St. John Town Council to order at 7:20 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:
Clerk Treasurer, Sherry Sury, took roll call with the following members present: Michael Forbes, Larry Bustamante, Ken Gembala, Gregory Volk and Mark Barenie. Staff members: Chief Fred Willman, Chief Fred Frego. Steve Kil. Chip Sobek was absent. Attorney Austgen was present. Town Council Recording Secretary, Susan E. Wright was present.

APPROVAL OF MINUTES:
MAY 28, 2015, REGULAR MEETING MINUTES

Mr. Forbes noted the first item on the agenda for the Council’s attention were the meeting minutes of May 28, 2015. He asked if there were any changes, amendments or corrections. There were no changes, amendments or corrections.

Mr. Forbes stated he would entertain a motion. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Barenie and Mr. Volk abstained from the vote.

NEW BUSINESS

PUBLIC HEARING
ORDINANCE # 1611, AN ORDINANCE ANNEXING CERTAIN PROPERTY --- HUPPENTHAL PROPERTY ANNEXATION --- PUBLIC HEARING.

Mr. Forbes noted the first item for the Council’s attention was a public hearing on the Huppenthal annexation. He asked Attorney Austgen if the proofs of publication and notices were in order.

Attorney Austgen informed the Council that the proofs of publication were timely published and notice of public hearing was properly made. He stated that the public hearing could be properly conducted tonight.

Mr. Forbes described the property borders as bounded by 101st on the south, and White Oak on the east, Bull Run ditch on the west, and the west border being contiguous of the current boundary of the Town of St. John. Mr. Kil put the parcel on the media screen so it could be viewed.

(General discussion ensued.)

Mr. Forbes noted the fiscal plan has been submitted. He asked the Council if they had any questions. There were no questions. He opened the public hearing.

PUBLIC HEARING

Mr. Forbes called for anyone wishing to make comments on the Huppenthal property annexation to step up to the microphone. He called three times for public comment. There was no public comment. Mr. Forbes closed the floor to public comment and brought the matter back before the Council.

Mr. Forbes asked the Council if they had any questions or comments. There were no questions or comments.

Mr. Forbes stated he would entertain a motion to approve Ordinance 1611, an ordinance annexing certain contiguous property, the Huppenthal farm, on first reading only. Mr. Bustamante made a motion to approve Ordinance # 1611 on first reading. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Attorney Austgen noted that the fiscal plan has been introduced and will be acted upon by resolution at the next meeting.

PUBLIC HEARING:

B. ORDINANCE #1612, AN ORDINANCE ANNEXING CERTAIN CONTIGUOUS PROPERTY, THE HERMAN PROPERTY PUBLIC HEARING.

Mr. Forbes noted the next item on the agenda was the annexation petition for the Herman property, somewhat contiguous with the Huppenthal property, 80 acres bounded by 93rd Avenue on the north, White Oak on the east and a part of the Huppenthal property on the west and south. He stated that there is a detention storage area for Schilton Hills on the north.

Mr. Forbes asked if the proofs of publication were in order for the public hearing. Attorney Austgen informed the Council that he reviewed the proofs of publication and were timely published and notice of public hearing was properly made. He stated that the public hearing could be properly conducted tonight.

Mr. Forbes asked the Council if they had any questions or comments. There were no questions or comments from the councilmen.

Mr. Forbes noted the fiscal plan has been submitted. He asked the Council if they had any questions. There were no questions. He opened the public hearing.

PUBLIC HEARING

Mr. Forbes called for anyone wishing to make comments on the Herman annexation to step up to the microphone. He called three times for public comment. There was no public comment. He closed the public hearing and brought the matter back to the Town Council.

Mr. Forbes noted a fiscal plan had been included along with the annexation petition. He asked the Council if they had any comments or questions. The councilmen had no comments or questions.

Mr. Forbes stated he would entertain a motion for Ordinance # 1612, an ordinance annexing certain contiguous property, the Herman farm, on first reading only. Mr. Bustamante made a motion to approve Ordinance #1612, an ordinance annexing the Herman farm property on first reading. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Kil informed the Council of the time line.

C. ANNUAL FINANCIAL CONTRIBUTION FOR MAINTENANCE OF THE ST. JOHN FIRE DEPARTMENT TRAINING SITE.

Mr. Forbes noted the next item on the agenda for the Council’s review and Consideration, the annual financial contribution for the maintenance of the St. John Fire Department training site. Mr. Forbes asked the Council if they had any comments on this matter.

Mr. Bustamante stated that the Fire Department does a great job.

(General discussion ensued.)

There was no further discussion. Mr. Forbes stated he would entertain a motion to authorize payment of $15,000.00 for the 2015 contribution as per the five-year contract. “So moved,” by Mr. Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

D. CONSIDER THE 2015 HAUNTED HOUSE BUDGET.

Mr. Forbes stated he placed this item on the agenda. He stated he is requesting the same dollar amount that was approved last year, $41,100.00. He stated he can probably work within this budget.

(General discussion ensued.)

Mr. Barenie made a motion to approve the budget as presented in the amount of $41,1000.00. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

E. RESOLUTION # 2015-06-25, A RESOLUTION AUTHORIZING THE FISCAL YEAR 2016-2018 CDBG COOPERATION AGREEMENT.

Mr. Forbes stated the next item for the Council’s consideration was Resolution # 2015-06-25, a resolution authorizing the fiscal year 2016-2018 budget.

Mr. Kil explained that this resolution is required by the Lake County Redevelopment Department, and is directly related to the Town’s CDBG funding. He stated this is also a new HUD guideline. Mr. Kil stated that adoption of this ordinance will solidify the Town’s participation in the CDGB funding.

(General discussion ensued.)

Mr. Forbes asked if there were any questions. There were no questions. Mr. Forbes stated he would entertain a motion to adopt Resolution #2015-06-25, and authorize the Town Council president to execute 2016-2018 cooperative agreement. “So moved,” by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Gembala had no reports.

Mr. Volk asked Mr. Kil for a street paving update.

Mr. Kil stated that the street paving is behind schedule this year due to the weather. He stated Lake Central Drive has been sitting with nothing being done for a month while it dries out. He stated they are currently in the Heron Lake area and will be moving over to Fairway by Lake Hills. After Fairway is completed, paving will continue at 92nd and Schafer on the east side of Town. Mr. Kil stated they must figure out what to do with Hart Street. Mr. Kil stated, when all is said and done, approximately 20 miles of road will have been paved.

Mr. Bustamante asked for an update on the dog park. Mr. Kil stated this project has been on hold for approximately a month due to the weather.

Mr. Barenie had nothing to report.

Mr. Forbes excused himself from the meeting for a brief time.

(Mr. Forbes re-entered the room.)

Mr. Forbes stated he had a maintenance bond for public improvements for Saddle Creek Development. He noted the amount of the bond is $79,074.23.

Mr. Forbes asked for a motion to accept Maintenance Bond #1117691 for the Saddle Creek Development. “So moved,” by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes passed the maintenance bond to Clerk-Treasurer, Sherry Sury.

CLERK-TREASURER:
Ms. Sury stated she had sent an e-mail out related to a letter of credit from February that had not been signed.

ATTORNEY’S REPORT:
Attorney Austgen had no report.

TOWN MANAGER:
Mr. Kil had nothing further to report.

Chief Willman presented the Fire Department’s May 2015, report to the Council. He thanked the Council for their 2015 contribution for the training site.

Chief Frego presented the Police Department’s May 1-31, 2015, report to the Council. Chief Frego announced the National Night Out date of Tuesday, August 4, 2015.

PAYMENT OF BILLS:
Mr. Forbes moved on to payment of the bills for the Corporation. He noted that there was a four page bill docket presented and dated June 25, 2015, in the amount of $1,142,994.49. He asked if there were any questions on the bills. There were no questions or comments.

Mr. Forbes stated he would entertain a motion on payment of the bills in the amount of $1,142,994.49. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor to public comment.

John Corbit, 97th Lane
Mr. Corbit stated that nobody pays attention to the stop signs and speed limit signs on 97th Lane. He stated members of the fire department going zipping through here continuously, never stopping. Mr. Corbit stated he stops; he asked what is the matter with the people who don’t stop. Mr. Corbit stated if there was something that could be done about this situation he would appreciate it.

(General discussion ensued.)

Mr. Forbes recommended that Mr. Corbit discuss this matter with Chief Frego and Chief Willman after the meeting.

Mr. Corbit stated that there is a flooding issue. He stated he doesn’t know what can be done, but something better be done. Mr. Corbit stated that there is a gap between the curb and the sidewalk and it’s sinking. He stated he has brought this up before but nobody has visited the site. Mr. Corbit stated someone is going to get hurt.

(General discussion ensued.)

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn. “So moved,” by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (3/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:51 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council