St. John Indiana - Founded 1837
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April 23, 2015 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSteve Kil, Town Manager
Gregory VolkClerk Treasurer, Sherry Sury
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called the April 23, 2015, regular meeting of the St. John Town Council to order at 7:10 p.m.

(The Pledge of Allegiance was said.)

ROLL CALL:
Clerk Treasurer, Sherry Sury, took roll call with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk and Ken Gembala. Mark Barenie was absent. Staff members present: Steve Kil. Chief Fred Willman was present. Chief Fred Frego was absent. Chip Sobek was absent. Attorney Austgen was also present. Recording Secretary, Susan E. Wright was also present.

Mr. Forbes noted Chief Frego was out of town.

APPROVAL OF MINUTES:
MARCH 12, 2015, REGULAR MEETING & MARCH 26, 2015, REGULAR MEETING

Mr. Forbes noted the minutes for the regular Town Council meetings on March 12, 2015, and March 26, 2015 were before the Council for their consideration and approval. He asked if there were any questions, comments or changes to the minutes. The councilmen had no questions, comments or changes.

Mr. Forbes stated he would entertain a motion on the minutes. Mr. Gembala made a motion to approve the regular meeting minutes of March 12, 2015 and March 26, 2015, as submitted. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

PROCLAMATION: FIBROMYALGIA AWARENESS DAY

Mr. Forbes noted the first item on the agenda was the Board’s consideration of Fibromyalgia Awareness Day. He read the proclamation of St. John, Indiana follows:

"Whereas as estimated 10 million people in the United States and millions of people worldwide have been diagnosed with fibromyalgia, a disease for which there is no known cause or cure.

And whereas it often takes an average of five years to receive a diagnosis of fibromyalgia and medical professionals frequently are inadequately educated on the diagnosis and treatment of fibromyalgia.

And whereas fibromyalgia is a chronic pain disorder and an increasingly common diagnosis, taking a toll emotionally financially and socially on patients, their family, friends, co-workers and community.

And whereas fibromyalgia is life-altering in preventing patients from contributing to society at the level they once did because of a myriad of symptoms that can come and go unpredictably and vary in severity.

And whereas people with fibromyalgia are never completely symptom free, they are always in pain. This pain impacts every area of their life and others must step up to fill in the voids left when all the patients’ efforts are focused on just getting through the day, showing how much fibromyalgia truly hurts everyone.

And whereas the chronically ill place a larger burden on the health care and insurance industries and businesses that must cover the costly expenses associated with their treatment, medications and sometimes hospitalization.

And whereas society as a whole, is also impacted when patients are physically unable to work and must depend on government assistance to survive.

And whereas the increased awareness and expanded knowledge of the realities of life with fibromyalgia will allow the community at large to better support patients and their family, friends, co-workers and employees who struggle with the challenges of this chronic pain disorder.

And whereas fibromyalgia unites the National Fibromyalgia Association, Fibromyalgia Network and other groups around our country to join together to promote Fibromyalgia Awareness and Support, including improved education, diagnosis, research and treatment.

Now, therefore, I, Michael S. Forbes, do hereby recognize these chronically ill people and proclaim May 12, 2015, as Fibromyalgia Awareness Day in St. John, Indiana, and urge all of our citizens to support the search for a cure and assist those individual and families who deal with this devastating disorder on a daily basis."

Mr. Forbes stated he would entertain a motion that would authorize him to affix his signature to the Fibromyalgia Awareness Day in St. John, Indiana, Proclamation. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

NEW BUSINESS:
A. CONSIDER ORDINANCE NO. 1604, AN ORDINANCE ESTABLISHING A PETTY CASH FUND AT THE ST. JOHN PUBLIC WORKS DEPARTMENT FOR SMALL AND/OR EMERGENCY EXPENDITURES.

Mr. Forbes noted the first item under New Business was consideration of Ordinance Number 1604, an ordinance establishing a petty cash fund at the St. John Public Works Department for small and/or emergency expenditures. Mr. Forbes noted this same type of ordinance was set up for the Police and Fire Departments. He stated the ordinance was established to eliminate the need for residents (and others) to have to travel between the buildings to pay fees, fines, etc., obtain a receipt and go back and finish their transaction. Mr. Forbes stated that Ordinance No. 1604 would streamline and expedite matters for residents.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to consider Ordinance Number 1604 on first reading. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance Number 1604. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

A. CONSIDER REDUCTION OF LETTER OF CREDIT FOR SILVER LEAF, UNIT TWO, TO $894,083.30.

Mr. Forbes noted the next item for the Council’s consideration was a reduction of a letter of credit to the amount of $894,083.30 for Silver Leaf, Unit Two. He stated that the Plan Commission has made a favorable recommendation to the Council for the reduction of the letter of credit.

(General discussion ensued.)

Mr. Forbes asked if there were any questions on this matter.

Mr. Kil informed the Council that the current letter of credit was just shy of a couple of million dollars. Mr. Forbes noted that Mr. Ken Kraus, Town engineer, reviews all of the work that’s been done in the developments. Mr. Kil stated there is a whole process that must be followed before a letter of credit can be reduced.

Mr. Forbes stated he would entertain a motion on the reduction of the letter of credit to $894,083.30 for Silver Leaf, Unit Two. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Gembala asked for the status of an updated emergency contact protocol for the Town. He asked if this information could be submitted to the Council by July. Chief Willman stated that it is a work in progress and the information would be ready in the near future.

Mr. Volk had no report.

Mr. Bustamante asked for an update on the snow removal ordinance. Attorney Austgen stated that a draft copy has been prepared.

Mr. Bustamante asked for an update on the status of the Employee Handbook. Mr. Kil stated that the Employee Handbook has been reviewed several times. He stated he has a final draft of the Employee Handbook on his desk and it would be submitted to the Council in the near future. Mr. Bustamante directed that the Employee Handbook be submitted to the Council for review in two months. Mr. Gembala concurred with Mr. Bustamante’s request.

Mr. Forbes informed the Council he had a few items to discuss. He stated Chief Frego submitted a Request to Purchase in the amount of $55,654.40 for two additional squad cars. The new squad cars would replace 2006 and 2008 first-line vehicles.

Mr. Forbes asked if there were any questions on this request. There were no questions from the councilmen. Mr. Forbes stated he would entertain a motion to authorize the purchase in the amount of $55,654.40. Mr. Volk made a motion to authorize purchase of the pursuit-rated, Explorers in the amount of $55,654.40. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

Mr. Forbes next presented a Request to Purchase from the Park Department to install a Pour & Play play surface in Civic Park. Mr. Forbes noted new playground equipment has just been installed at Civic Park. He stated this new play surface is installed in many parks.

Mr. Forbes noted the Request to Purchase is in the amount of $22,019.00. He stated he would entertain a motion. Mr. Gembala made a motion to authorize the request from the Park Department in the amount of $22,019.00. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

Mr. Forbes noted he had before him a proposed lease extension from American Tower for the cell tower. He asked if there were any questions on this matter. There were no questions on this matter.

Mr. Forbes stated he would entertain a motion to authorize Attorney Austgen and Mr. Kil to finalize the proposed lease extension adhering to the terms reflected in the letter dated April 23, 2015. “So moved,” by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- four. Nays --- none.

Mr. Forbes noted that the Lake Central Drive project is underway. Mr. Kil informed the Council that the project is moving along with underground utilities currently being installed.

(General discussion ensued.)

Mr. Kil informed the Council that the road paving project is now underway for spring. He explained the routes of the road to be paved in this phase of the project.

CLERK-TREASURER:
Clerk-Treasurer, Sherry Sury, had no reports.

ATTORNEY’S REPORT:
Attorney Austgen had nothing to report.

TOWN MANAGER:
Mr. Kil had no further reports.

Chief Willman presented the Fire Department’s March, 2015, report to the Council.

PAYMENT OF BILLS:
Mr. Forbes moved on to payment of the bills for the Corporation. He noted that there was a five page document for bills, dated April 23, 2015, in the amount of $972,208.17. He asked if there were any questions on the bills. There were no questions or comments.

Mr. Forbes stated he would entertain a motion on payment of the bills in the amount of $972,208.17. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor to public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn. “So moved,” by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (4/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:30 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council