St. John Indiana - Founded 1837
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November 20, 2014 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

AMENDED AGENDA FOR NOVEMBER 20, 2014, REGULAR TOWN COUNCIL MEETING

CALL TO ORDER:
Mr. Forbes called to order the regular meeting for the Town Council on November 20, 2014, at 7:40 p.m. (The Pledge of Allegiance was said.)

ROLL CALL:
Roll call was taken by Deputy Clerk-Treasurer, Beverly Gawrys, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk, Mark Barenie and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Willman and Chief Frego were present. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:
SEPTEMBER 25, 2014, REGULAR MEETING; OCTOBER 9, 2014, REGULAR MEETING; and OCTOBER 23, 2014 REGULAR MEETING

Mr. Forbes noted the minutes of September 25, 2014, October 9, 2014 and October 23, 2014, regular meetings were before the Council for their consideration and action. Mr. Forbes asked if there was any discussion on the aforementioned minutes.

Mr. Barenie stated he was absent from two of the meetings. Mr. Forbes stated that he would address each meeting separately rather than in a group.

Mr. Forbes stated he would entertain a motion on the September 25, 2014, Town Council meeting minutes. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0/1). Ayes --- four. Nays --- none. Abstain --- one. Mr. Barenie abstained.

Mr. Forbes stated he would entertain a motion on the October 9, 2014, regular meeting minutes. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0/1). Ayes --- four. Nays --- none. Abstain --- one. Mr. Barenie abstained.

Mr. Forbes stated he would entertain a motion on the October 23, 2014, regular meeting minutes. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0/2). Ayes --- three. Nays --- none. Abstain --- two. Mr. Gembala and Mr. Volk abstained.

PUBLIC HEARINGS:
A. RESOLUTION # 14-11-20, A RESOLULTION AUTHORIZING ADDITIONAL APPROPRIATIONS.

Mr. Forbes noted the next item on the agenda was a public hearing for "Resolution Number 14-11-20, a resolution authorizing additional appropriations."

Mr. Forbes asked Attorney Austgen if the Proofs of Publication were in order. Attorney Austgen acknowledged that timely publication was made in The Times and Post-Tribune. The one-time publication for a public hearing on additional appropriations was made on October 27, 2014. Attorney Austgen noted that the public hearing could be properly conducted tonight.

Mr. Forbes asked Mr. Kil to elaborate on Resolution #14-11-20. Mr. Kil stated that the Town’s fund balances are very healthy. He stated that funds are leanly appropriated each year to keep spending in check. Mr. Kil stated that there has been a significant amount of park improvements this year, more money appropriated to solid waste and sidewalk improvements among other things. He stated it has become necessary to appropriate some funds.

Deputy Clerk-Treasurer Gawrys added that there was a lot of new equipment that was installed in various parks. She stated the additional appropriations would be used for recent purchases. She informed the Council that the budget has been spent down so funds need to be appropriated to cover the expenses.

Mr. Forbes opened the public hearing on Resolution # 14-11-20. He called two times for public comment on the additional appropriations. Hearing no public comment, Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-11-20. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

NEW BUSINESS:
A. ORDINANCE NO. 1593, AN ORDINANCE ESTABLISHING THE 2015 SALARY ORDINANCE.

Mr. Forbes noted under New Business, the first item on the agenda was "Ordinance No. 1593, an ordinance establishing the 2015 salary ordinance." Mr. Forbes asked if there were any questions from the councilmen. There were no questions.

Mr. Forbes stated he would entertain a motion to consider Ordinance No.1593, on first reading. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance No.1593. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. CONSIDER AUTHORIZING CHRISTMAS EVE AS A HOLIDAY FOR EMPLOYEES.

Mr. Forbes noted the next item for the Council’s consideration was authorizing Christmas Eve as a holiday for employees.

(General discussion ensued.)

Mr. Forbes asked for a motion. "I support that," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

The Christmas luncheon schedule was discussed. Mr. Kil stated he would set up a Christmas lunch for employees.

Mr. Kil asked the Council to consider amending the agenda to add Resolution #14-11-20A, a resolution directing the undertaking of contingent disclosure.

Attorney Austgen explained that Resolution #14-11-20A is a response to an initiative from the FCC regarding the compliance responsibilities of communities raising capital funds through bond financing and the disclosure activities related to the same. He stated there is some disclosure required and Resolution #14-11-20A would authorize Mr. Kil and the Town’s consultants and financial advisors to handle these activities in a timely manner (before November 30, 2014).

Mr. Forbes asked for a motion to amend the agenda and include Resolution #14-11-20A. Mr. Volk made a motion to amend the agenda to include Resolution #14-11-20A. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

RESOLUTION 14-11-20A, A RESOLUTION DIRECTING THE UNDERTAKING OF CONTINGENT DISCLOSURE (AMENDED AGENDA).

Mr. Forbes stated that he would entertain a motion to adopt Resolution #14-11-20A, a resolution directing the undertaking of contingent disclosure." "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
A. TOWN COUNCIL:

Mr. Barenie informed the Council that many residents have expressed appreciation for the road improvements.

Mr. Bustamante announced Christmas in the Park. He stated that Santa will arrive on November 28 at 7:00 p.m., with fireworks just before his arrival. Mr. Bustamante stated other activities at Christmas in the Park will include train rides and pictures. Refreshments of hot chocolate, popcorn and cookies will be served. He encouraged everyone to attend.

Mr. Bustamante stated that Santa would be at Christmas in the Park on November 29, December 5, 12 and 19 from 4:00 p.m. to 7:00 p.m.

Mr. Volk commented that the leaf pick-up went off exceptionally well and in a timely manner. He stated he received no calls from residents about leaf pick-up this year.

Mr. Kil stated that once the leaves are picked up, the street sweeping will start and finish before the snow flies.

Mr. Gembala stated the due to the efforts of the Public Works and Fire Departments, the Town’s ISO rating was lowered from five to four. He stated the lower rating will help the Town’s citizens with their insurance rates.

Mr. Gembala stated he would like to see the Town’s personnel policy put on the fast track so it can be completed.

Mr. Forbes presented the final report for the Lake Hills Haunted House. He stated that the bad weather had some effect on the Haunted House attendance, but, nevertheless, it was a profitable event.

Mr. Forbes stated that a great crew of kids worked for the Haunted House. He stated many of them were from drama groups in the various high schools and they did an outstanding job of acting various roles in the Haunted House.

Mr. Forbes stated that the Lake Hills and St. John Fire Departments visited the site. He stated he received input from Chief Willman on safety operations, which he thanked him for.

Mr. Forbes thanked the entire Council for their support of the Haunted House. He noted that the Lion’s Club operates Kids Day at the Haunted House. He stated, typically, the Council authorizes reimbursement to the Lion’s Club for the candy they buy for Kids Days, and also make a $500 donation.

Mr. Forbes asked for a motion to approve a $500 donation to the Lion’s Club. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0).

(General discussion ensued.)

The Council thanked Mr. Forbes for his efforts and hard work in running the Haunted House each year.

B. CLERK-TREASURER:

Ms. Gawrys explained to the Council how the check numbering system works in the computer program run by the Clerk-Treasurer’s office.

Ms. Gawrys requested that the Council consider closing the Clerk-Treasurer’s to the public on December 31 so that the staff can prepare their year-end reports and perform various other tasks. She stated this request is made on a yearly basis.

Mr. Forbes stated he would entertain a motion to authorize the closure (to the public) of the Clerk-Treasurer’s office on December 31, 2014. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

C. STAFF:

Chief Frego presented the Police Department’s October 1-31, 2014, monthly activity report.

(General discussion ensued.)

Chief Willman presented the Fire Department’s October, 2014, monthly activity report. Chief Willman stated he appreciated the Council’s support on the ISO training.

Mr. Kil reminded the Council of the one Town Council meeting to be held on December 18, 2014. He stated he is attempting to coordinate a meeting of the building corporation’s Board of Directors also to be held on December 18, 2014.

Mr. Kil made a recommendation to the Council to authorize sending four representatives of the Town to the ICSC seminar this year. He stated in order to take advantage of early bird rates, there is a deadline of December 12, 2014.

Mr. Forbes asked for a motion to authorize up to four representatives to attend the seminar. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Attorney Austgen had nothing to report.

PAYMENT OF BILLS:
Mr. Forbes noted the next item for the Council’s consideration was payment the bills, APVs totaling $1,958,134.04. He asked if there were any questions on the bills. There were no questions on the bills.

Mr. Forbes stated he would entertain a motion to approve payment of the bills. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Gembala commented that the liked the new style of the docket; he said it was much easier to read.

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment.

John Rainwater, 8737 North Oakwood Drive:
Mr. Rainwater stated he, again, had questions about NIPSCO. He stated he read a newspaper article that NIPSCO is proposing to spend $3 billion.

Mr. Rainwater opined that St. John has been shortchanged for the last 50 to 100 years by NIPSCO. He stated he keeps coming before the Council in an attempt to get someone interested in this matter. Mr. Rainwater stated after visiting the NIPSCO website, he saw nothing by way of improvements scheduled by NIPSCO for the Town of St. John.

Mr. Kil informed Mr. Rainwater that he recently had an unscheduled visit with a NIPSCO representative. He stated NIPSCO intends to build a new substation at the northeast corner of Alexander and 85th Avenue. He stated the new substation will relieve some load from the current substation

(General discussion ensued.)

Mr. Kil stated he expects to receive a project schedule from NIPSCO regarding the substation.

Mr. Rainwater asked what NIPSCO intended to do about the 100-year old power poles that line Patterson. He asked Mr. Kil to discuss this matter with the NIPSCO representative. Mr. Rainwater stated that there are other issues to consider in addition to the proposed NIPSCO substation.

Mr. Kil stated the next time he talks with the NIPSCO representative, he will ask him about the poles. Mr. Rainwater expressed interest in meeting with the NIPSCO representative the next time Mr. Kil meets with him.

(General discussion ensued.)

Mr. Rainwater asked if the splash pad in Heron Lake was finished. Mr. Kil stated first thing in the spring, the splash pad would be finished.

Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 8:21 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council