St. John Indiana - Founded 1837
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August 28, 2014 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the meeting for the Town Council on August 28, 2014, at 7:49 p.m. (The Pledge of Allegiance was said.)

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Frego and Chief Willman. Steve Kil was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

APPROVAL OF MINUTES:
JULY 1, 2014, SPECIAL MEETING;
JULY 10, 2014, REGULAR MEETING;
JULY 24, 2014, REGULAR MEETING;
JULY 31, 2014, SPECIAL MEETING

Mr. Forbes noted the first item on the agenda was approval of the meeting minutes from the July 1 and July 31, special meetings, and the July 10 and July 24, regular meetings. He asked if there were any questions or comments on the minutes. The councilmen had no questions or comments.

Mr. Forbes stated he would entertain a motion to approve the minutes of the July 1 and July 31 special meetings and the July 10 and 24 regular meetings. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote on the minutes of July 1, July 10 and July 31 meetings (5/0). Ayes --- all. Nays --- none.

The motion was carried by voice vote on the minutes of July 24, 2014 (4/0/1). Mr. Gembala abstained from the vote for the July 24, 2014, meeting minutes due to his absence. Ayes --- four. Nays --- none. Abstain --- one.

NEW BUSINESS:
A. OPEN AND CONSIDER SEALED BIDS FOR MUNICIPAL VEHICLES AND EQUIPMENT.

Mr. Forbes noted the next item on the agenda was to open and consider sealed bids for municipal vehicles and equipment.

Attorney Austgen informed the Council that the Notice to Bidders was published in The Times. He noted that the notices were timely published and the notices met the requirements of law.

Attorney Austgen opened the sealed bids; they were read in the following order, 1 through 11:

One. Usef Dabbagh, 2005 Ford Crown Victoria Police Interceptor, $568.00; 2004 Ford Crown Victoria, $468.00; 2004 Chevrolet Impala, $568.00; 2002 Ford Explorer, $668.00; 2007 Kawasaki Mule, $468.00; no bid on the Kawasaki 40-gallon; ADT brand 2,200 pound low profile transmission jack, $5.00.

Two. Stan's Towing and Recovery Service, bid was read as follows: 2007 Kawasaki Mule $1,720.00; 2004 Crown Victoria, $1,120.00; 2005 Crown Victoria, $1,140.00. He noted three separate checks were enclosed from Stan's Auto Body; each check appeared to be five percent.

Three. Stan's Towing and Recovery Service, bid was read as follows Midland Pump, $26.00. Bid surety for $1.30 was enclosed.

Four. Stan's Towing and Recovery Service, bid was read as follows: weed sprayer bid, $51.00. A check for $2.55 was enclosed.

Five. Jesus Hernandez, bid was read as follows: 2002 Ford Explorer, $1,000.00. No bid surety was provided.

Six. Jesus Hernandez, bid was read as follows: 2003 Chevy Impala, $700.00. No bid surety was provided.

Seven. Bob Davis, bid was read as follows: 2004 Chevrolet Impala, $1302.00. A bid surety of $65.10 was enclosed.

Eight. Bob Davis, bid was read as follows: 2002 Ford $1,302.00. A bid surety for $65.10 was enclosed.

Nine. Chicago Motors, Incorporated, bid was read as follows: 2005, Ford, $507.00; 2006 Ford, $507.00; and 2004 Chevy Impala, $1,007. A business card was enclosed. No bid surety was provided.

Ten. Matt Wilkinson, bid was read as follows: 2004 Chevrolet Impala, $525.00. Bid surety of $26.25 was enclosed.

Eleven. Matt Wilkinson, bid was read as follows: 2002 Ford Explorer, $555.00. A bid surety of $27.75 was enclosed.

Attorney Austgen concluded the bid opening.

Mr. Forbes asked for a motion to award the bids to the highest bidder. He asked for a bid tabulation. Mr. Kil stated that he would prepare a bid tabulation for the Council. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

B. RESOLUTION #14-08-28, A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT ("THE AGREEMENT") FOR CERTAIN TOWN POLICE AND FIRE RADIOS AND RELATED EQUIPMENT, AND ALL RELATED INSTRUMENTS AND ALL OTHER MATTERS RELATED THERETO.

Mr. Forbes noted Resolution #14-08-28, a resolution authorizing and approving the execution and delivery of a lease purchase agreement for certain town police and fire radios and related equipment, and all related instruments, and all other matters related thereto was before the Council for their review and consideration. He asked the Council if there was any discussion on this matter. There was no discussion.

Mr. Forbes stated he would entertain a motion to adopt Resolution #14-08-28. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
Mr. Forbes moved on to Reports and Correspondence.

The councilmen had nothing to report.

Mr. Forbes noted he had numerous Requests to Purchase in front of him. The first Request to Purchase was for Playworld Midwest for repairs to equipment at Homestead and Prairie West parks totaling $3,458.46.

Mr. Forbes stated he would entertain a motion. Mr. Gembala made a motion to authorize purchase request for the repairs in the amount of $3,458.46. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the second Request to Purchase was for New Toys for Schilton Hill playground for replacement of swing sets. The estimated installation costs were included in the purchase request. Mr. Forbes noted that the Schilton Hills upgrade is in the amount of $55,415.00.

Mr. Forbes stated he would entertain a motion to authorize the Schilton Hills park equipment in the amount of $55,415.00. Mr. Volk made a motion to approve the Request to Purchase for New Toys in the amount of $55,415.00. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted that the next Request to Purchase was for Lancer Park for swing set replacement. He stated the price on the request also includes the estimated installation price. The request was in the amount of $3,505.00.

Mr. Forbes stated he would entertain a motion. Mr. Volk made a motion to authorize the purchase request in the amount of $3,505.00. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the next Request to Purchase was for RecSource for equipment for the splash pad at Heron Lake. He stated that the amount for the equipment is $52,841.00. Mr. Forbes commented that this price does not include the equipment installation.

Mr. Kil stated that at present the estimate for concrete, electric and plumbing for the installation of the splash pad at Heron Park to be $40,000.00. He stated that he will get hard numbers and provide them to the Council. Mr. Kil noted that the price of installation will not exceed $40,000.00.

(General discussion ensued.)

Mr. Forbes stated that he would entertain a motion on the Request to Purchase for the equipment and installation of a splash pad at Heron Lake not to exceed $93,000.00. Mr. Bustamante made a motion to approve the Request to Purchase for equipment and installation for the splash pad at Heron Lake in an amount not to exceed $93,000.00. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated the next Request to Purchase was for replacement of equipment at Fairway Park, including installation costs. The amount of the request was $31,577.00.

Mr. Forbes stated he would entertain a motion to approve the Request to Purchase in the amount of $31,577.00. Mr. Gembala seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbs remarked that the purchase requests related to the parks were all previously approved by the Park Board.

Mr. Forbes noted a Request to Purchase for SSI Schaefer, for 250 35-gallon refuse containers. Mr. Kil stated he is replenishing the stock of recycling containers.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to approve the Request to Purchase in the amount of $11,105.00 for SSI Schaefer. Mr. Gembala made a motion to authorize the Request to Purchase in the amount of $11,105.00 for containers. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he had a Request to Purchase for AFC International, Incorporated, for a respirator fit testing system. He noted that the equipment costs were originally going to be split between communities, but it has been decided that St. John will purchase the equipment outright. Mr. Forbes opined that the equipment will fare much better in the hands of the St. John Fire Department. Chief Willman concurred.

(General discussion ensued.)

Mr. Forbes state he would entertain a motion to authorize the purchase of the respirator fit testing system in the amount $10,797.20. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes asked for a motion to remove Police Commissioner Ron Bale, from the St. John Police Commission in the best interests of the Town of St. John, and to appoint Mr. Charles Sawyer to sit for the remainder of Commissioner Bale's term.

Mr. Forbes stated he would entertain a motion. Mr. Bustamante remarked that the replacement should be discussed further.

(General discussion ensued.)

Mr. Forbes asked for a motion to remove Mr. Ron Bales from the Police Commission. Mr. Bustamante made a motion to remove Mr. Bales from the Police Commission. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0/1). Mr. Gembala abstained. Ayes --- four. Nays --- none. Abstain --- one.

Mr. Forbes asked if there was any further discussion. There was no further discussion.

CLERK-TREASURER:
Ms. Sury had no reports.

ATTORNEY'S REPORT:
Attorney Austgen had no reports. He informed the Council that there will be an annual 9/11 ceremony held at the Schererville Police Department at 6:00 p.m.

TOWN MANAGER:
Mr. Kil updated the Council on the Town's building permit data. He informed the Council that last year at this time 139 residential permits were granted. For the year 2014 there have been 130 residential permits. Mr. Kil noted that there are eleven more residential permits pending.

Mr. Kil informed the Board that at the September 25, 2014, meeting, there will be several public hearings related to the budget and other matters. He stated that the Council has been provided with an electronic copy of the budgets for their review. Mr. Kil stated that there may not be any business before the Council for the September 11, 2014, meeting.

STAFF:
Chief Willman presented the Fire Department's July, 2014, activity report to the Council. He stated yesterday was an extremely busy day for the Town. Chief Frego stated the first request was for two ambulances for two separate patients. He stated within twenty minutes there were five requests for ambulances.

Chief Willman stated that St. John handled two ambulance calls and the Towns of Schererville, Cedar Lake and Lake Hills each handled one of the other calls.

Chief Frego presented the Police Department's July 1-31, 2014, activity report.

PAYMENT OF BILLS:
Mr. Forbes moved on to payment of the bills. He noted general APVs 10682 through 10875 in the amount of $1,112,418.71. He asked if there were any discussion on the bills. There was no discussion.

Mr. Forbes stated he would entertain a motion to approve payment of the bills as read. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was unanimously carried by voice vote (5/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 8:17 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council