St. John Indiana - Founded 1837
Return to Menu

July 31st, 2014 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the regular meeting for the Town Council on July 31, 2014, at 7:06 p.m. (The Pledge of Allegiance was said.)

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Mark Barenie, Larry Bustamante and Ken Gembala. Attorney David Austgen was present. Staff members present: Chief Frego was present. Chief Willman was absent. Steve Kil was present. Kenn Kraus was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was also present.

NEW BUSINESS:
A. OPENING OF 2014 ROAD BIDS

Mr. Forbes stated the first and only item under New Business was the opening of the 2014 road bids. Mr. Forbes deferred to Attorney Austgen.

Attorney Austgen stated, for the record, that a Notice to Bidders was timely published two times, July 7, 2014, and July 14, 2014. He stated that the second advertisement was at least ten days before the opening of the bids. Attorney Austgen stated that the notices were accurate and correct legally, and the bid openings could be properly conducted.

Mr. Forbes directed Attorney Austgen to proceed with the bid opening.

Attorney Austgen noted the first bid was from Walsh & Kelly. He noted the bid form is in the required format, referencing Addendums 1, 2 and 3 having been issued.

(General discussion ensued.)

Mr. Kil explained the four components of the bid are Joliet Street, Hart Street, Patterson Street and the town-wide paving; he stated that these four components comprise the base bid. Mr. Kraus stated general provisions and "if orders" were also included. Mr. Kil stated that there were two alternates also, but the alternates did not have to be bid on.

Attorney Austgen continued as follows: Walsh & Kelly, page 3 of 9, General Project Items, 1 through 4, total bid price: $464,500.00; town-wide pavement patching, total Items 1 through 14: $2,333,133.73; Patterson Street, Items 1 through 22: $525,809.86; Joliet Street/101st Avenue: Items 1 through 20, $736,943.11; Hart Street, Items 1 through 17: $317,925.00. Patching: town-wide pavement patching Items 1 through 11: $389,354.30. Total base bid including "if ordered" town-wide patching is: $4,767,666.80.

Alternate #1: full-depth reclamation for selected streets, Items 1A through 1K: $576,577.00.

Alternate #2: hot in-place recycling for town-wide paving, Items 2A through 2J: $2,795,678.08.

Attorney Austgen noted that the bid was executed and notarized; contains an e-verify compliance affidavit, executed and notarized; contains an executed and notarized consultant's certificate denying engaging in investment in Iran's energy sector; provides a bid bond in the amount of 5% of the total bid; bid form was attached commonly known as Form 96, completed and oath affirmation and collusion affidavits are included, executed and notarized; Form 96A is included, executed and notarized; Affirmative Action program documentation is included and authorizations to bid are included.

Attorney Austgen noted the second bid was from Reith-Riley. He stated that the bid form package is provided referencing Addendums 1, 2 and 3 of the dates of issuance. General Project Items 1 through 4: $728,500.00; town-wide pavement patching, Items 1 through 14: $2,936,418.60; Patterson Street, Items 1 through 22: $689,381.65; Joliet Street, Items 1 through 20: $814,400.28; Hart Street, Items 1 through 17: $363,982.65; if-ordered, town-wide pavement patching, Items 1 through 11: $507,710.80. Total base bid, including if-ordered, town-wide patching: $6,040,393.99.

Alternate #1: full-depth reclamation for selected streets, Items 1A through 1K: $717,000.00.

Alternate #2: not bid.

Attorney Austgen noted that the bid was executed and notarized; Form 96 is attached and completed including an oath affirmation and a non-collusion affidavit being executed and notarized, e-verify compliance affidavit included, executed and notarized; consultant's certificate denying engaging in investment in Iran energy sector, executed; bid bond is present in the amount of 5% of the total bid with the appropriate accompanying documentation, certificate of corporate authority and corporate documentation as required; EEO policy and affirmative action plan are attached.

Attorney Austgen noted that these were the two bids received.

Mr. Forbes stated he would entertain a motion to take the bids under advisement. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (5/0). Ayes --- all. Nays --- none.

Mr. Forbes stated that there was no further business before the Council.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Gembala. Mr. Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none. (The meeting was adjourned at 7:19 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council