St. John Indiana - Founded 1837
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April 24, 2014 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Town Council for April 24, 2014, at 7:19 p.m.

Mr. Forbes announced that Girl Scout Troop 30457 was present to perform a flag ceremony and the Pledge of Allegiance. (The Pledge of Allegiance was said.)

Mr. Forbes thanked the Girl Scout troop for the well-performed flag ceremony.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk, Larry Bustamante and Ken Gembala. Mark Barenie was absent. Staff members: Steve Kil was present. Chip Sobek was absent. Chief Willman and Chief Frego were present. Attorney Austgen was present. Recording Secretary, Susan E. Wright, was present.

PRESENTATION: GIRL SCOUT TROOP #30457
A. GIRL SCOUT TROOP #30457 – PRESENTATION TO THE TOWN COUNCIL

Mr. Forbes noted that Girl Scout Troop #30457 had a presentation to the Town Council. The Girl Scout members appeared before the Council and explained that for the past month or so their Troop has been collecting items for the warming shelter. The girls presented blankets, coloring books, games and puzzles for people staying at the warming shelter.

Mr. Forbes stated that this was a great idea. He stated in the event that the warming shelter is needed, the coloring books and games will give the people something to do and blankets to keep them warm. Mr. Forbes told the troop that their efforts were appreciated. He stated that they did a very good job. The council members thanked the girl scouts for a job well-done.

(Audience applauds.)

Mr. Forbes stated he would entertain a motion to accept the donation of games, books and blankets from Girl Scout Troop #30457 for the warming shelter, and place the items in the possession of Chief Frego. "So moved," by Mr. Bustamante. Mr. Gembala and Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. SWEARING-IN CEREMONY OF NEW POLICE OFFICER RONALD OLSON.

Mr. Forbes stated that the next item on the agenda was the swearing-in of the Town's new police officer, Mr. Ronald Olson.

Mr. Ronald Olson, Clerk-Treasurer, Sherry Sury and Chief Frego stood before the Council. Ms. Sherry Sury administered the Law Enforcement Code of Ethics to Mr. Olson.

Ms. Sury next performed the swearing-in ceremony and administered the oath to Officer Ronald Olson.

(Audience applauds.)

Pictures were taken with Chief Frego and the Councilmembers.

Chief Frego stated that Officer Olson was administered the Law Enforcement Code of Ethics in order to adhere with the Department's accreditation process. Chief Frego explained that each officer must read and sign the ethics statements.

Chief Frego stated that Mr. Olson was previously with the University of Indianapolis Police Department. He stated he was and probably will again be a St. John resident. Chief Frego stated Officer Olson is a Lake Central High School graduate and obtained a college degree. He stated he is looking forward to Officer Olson coming on board. Chief Frego stated Officer Olson is the replacement for retired Officer Eric Anderson. He explained that the terms of the COPS grant requires that the Department replace any retiring officer.

The Council members welcomed Officer Olson on board.

APPROVAL OF MINUTES:
MARCH 27, 2014, REGULAR MEETING
APRIL 10, 2014 EXECUTIVE MEETING
APRIL 24, 2014, EXECUTIVE MEETING

Mr. Forbes noted next on the agenda was approval of the minutes from the March 27, 2014, regular meeting, and the April 10th and 24th, 2014, Executive meetings. Mr. Forbes asked if there was any discussion on the aforementioned minutes. There was no discussion.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0) for the minutes of March 27, 2014, regular meeting and the April 24, 2014 executive meeting. Ayes --- all. Nays --- none.

The motion was carried by voice vote for the minutes of the April 10, 2014, executive meeting. (3/0/1). Mr. Gembala abstained. Ayes --- three. Nays --- none.

PUBLIC HEARING:
A. CONSIDER 2014 COMMUNITY BLOCK GRANT (CDBG) PROJECT).

Mr. Forbes noted that a public hearing was scheduled to consider the 2014 Community Block Grant project, commonly known as the CDBG. Mr. Forbes asked if the Proofs of Publication for the public hearing were in order. Attorney Austgen stated that he has reviewed the Proofs of Publication and they were timely published and meet the requirements of law for the public hearing to be conducted tonight.

Mr. Forbes directed Mr. Kil to read the opening remarks for the CDBG public hearing into the record. Mr. Kil complied.

Mr. Kil explained that the 2014 CDGB project monies will be used in the Watts subdivision which is located across from the Shrine of Christ's Passion. He stated that much needed storm water improvements will be done there. He stated all of this year's allocation is being proposed for the Watt's area, and the project proposal will reflect the same.

Attorney Austgen requested, for clarity's sake, that the CDGB opening remarks be provided to Clerk-Treasurer, Sherry Sury, and Recording Secretary, Susan E. Wright, and annexed into the record of the meeting minutes verbatim.

Mr. Forbes stated that he would entertain a motion to adopt the affirmative action plan. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Attorney Austgen requested that the Affirmative Action Plan be provided to Clerk-Treasurer, Sherry Sury, and Recording Secretary, Susan E. Wright, and annexed into the record of the meeting minutes verbatim.

Mr. Forbes opened the public hearing for comment. He called twice for public comment related to the CDGB project. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes noted the next portion of the CDBG document was the Understanding Form. Mr. Kil noted that the document would be annexed into the record verbatim. Mr. Kil summarized that this document acknowledges the HUD regulations, which is also the source of the allocation.

Attorney Austgen requested that Mr. Forbes entertain a motion to accept the Section Three, Understanding. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes noted the next step in the CDGB process was approval of Resolution #14-04-24, a resolution authorizing and directing the Town Council President or the Town of St. John to submit a project proposal for Community Development Block Grant funds for federal fiscal year 2014. Mr. Forbes stated the motion would be to approve Resolution #14-04-24 and authorize submission of the project proposal.

Mr. Forbes asked if there were any questions on this matter. There were no questions from the councilmembers. Mr. Forbes stated he would entertain a motion. Mr. Gembala made a motion to approve Resolution #14-04-24, authorizing and directing the Town Council to submit the project proposal for Community Development Block Grant funds for federal fiscal year 2014. Mr. Volk seconded the motion.

Attorney Austgen, for purposes of the record, noted the presence of Milan Grozdanich, Executive Director, Lake County Community Economic Development Department at tonight's meeting. Attorney Austgen noted that Mr. Grozdanich was available to answer any questions or clarify any matters related to the CDGB matter.

Mr. Forbes asked the councilmembers if they had any questions. There were no questions. Mr. Forbes noted that there was a motion and a second on the floor. He asked all those in favor to signify by saying aye. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

NEW BUSINESS:
A. ORDINANCE #1583, AN ORDINANCE ESTABLISHING TRAVEL POLICIES AND GUIDELINES

Mr. Forbes noted that Ordinance #1583, an ordinance establishing policies and guidelines was before the Council for their consideration.

Mr. Forbes read "The ordinance was an ordinance of the Town of St. John, Lake County, Indiana, amending Town Ordinance #1247, entitled, An Ordinance Amending Ordinance #1235, the same being an ordinance establishing a travel policy for the Town of St. John, Lake County, Indiana, establishing a Town per diem officer travel reimbursement policy and all matters related thereto."

Mr. Forbes asked the councilmen if they had any questions on Ordinance #1583. There were no questions.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to consider Ordinance #1583 on first reading. "So moved," by Mr. Gembala. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1583. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

B. ORDINANCE #1584, AN ORDINANCE ESTABLISHING A SPECIAL EVENT PERMIT PROCESS

Mr. Forbes noted the next item on the agenda was Ordinance #1584, an ordinance establishing a special event permit process. Mr. Forbes read the ordinance's title "Ordinance #1584, this is an ordinance of the Town of St. John, Lake County, Indiana, to regulate and control outdoor events and special events in the Town, establishing Town special event permit and application procedures and noncompliance penalties, repealing all ordinances and Town codes sections or portions thereof in conflict herewith and all matters related thereto."

Mr. Forbes noted when the Town had its 175th anniversary event last summer, there were also several other events going on at the same time. He stated that the ordinance was proposed because of past experience with four Town events occurring simultaneously. Mr. Forbes stated that the idea behind the ordinance is to ensure that the Police Department is able to cover and protect all persons during these types of events.

Mr. Forbes stated that Chief Frego has the authority to approve the proposed events. Mr. Kil explained that the special event permit is going to require the signatures of the Town Manager, Police Chief, and Public Works Department representatives. He stated that some of the events require closing of roads, police officers directing traffic and other Town related jobs. Mr. Kil stated that the Town cannot have too many events going on at the same time because it could gridlock the Town, and too many events occurring simultaneously tax the services of the Town.

Mr. Kil stated that the ordinance would give the Town advance notice and time to plan for upcoming events. He stated that the ordinance will also outline the hours for some of the outdoor activities (music). Mr. Kil stated there is no application fee. He stated the ordinance will help regulate the event activities occurring within the Town.

(General discussion ensued.)

Mr. Forbes stated that he would entertain a motion to consider Ordinance #1584 on first reading. "So moved," by Mr. Volk. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1584. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

C. RESOLUTION #14-04-24A, A RESOLUTION PROVIDING A TEMPORARY LOAN AND TRANSFER OF FUNDS.

Mr. Forbes stated that Resolution #14-04-24A, was next for the Council's consideration. Mr. Forbes stated the resolution was providing for a temporary loan and transfer of funds.

Mr. Forbes stated funds would be transferred from Cumulative Sewer to the Employee Health Benefit and Health Claims. He stated at the last meeting the Town's health care was changed to a self-funded system and money will be transferred out of Cumulative Sewer into the two aforementioned funds, and as the premiums are paid the monies will go back to Cumulative Sewer.

Mr. Kil concurred; he stated Mr. Forbes summarization is one-hundred percent accurate.

(General discussion ensued.)

Mr. Forbes asked if there were any questions. There were no questions. Mr. Forbes stated he would entertain a motion to adopt Resolution #14-04-24A. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Forbes moved on to reports or correspondence.

Mr. Gembala had nothing to report.

Mr. Volk had nothing to report.

Mr. Bustamante had nothing to report.

Mr. Forbes stated he sent out an e-mail in response to questions from every councilman on the subject of "what are we going to do about roads?"

Mr. Forbes stated that his e-mail proposed, for discussion purposes, the possibility of bonding to do a significant amount of road repair in Town. Mr. Forbes stated bonding was proposed in the amount of $4 million or $5 million in order to get out and fix as many roads as possible.

Mr. Forbes noted there is the CEDIT m

oney and money in the CCD fund. He stated that combination of these two accounts would be used to pay the bond off.

Mr. Forbes asked the councilmen if they had any discussion or ideas on the possibility of bonding. Mr. Volk opined that the higher amount of $5 million should be bonded since there is plenty of revenue to cover the payments. Mr. Volk remarked that the Town is way behind on road repairs due to budget constraints over the past few years. Mr. Bustamante concurred with Mr. Volk on the bond amount. Mr. Bustamante stated that a lot of the Town's roads are in desperate need of repair.

(General discussion ensued.)

Mr. Kil stated he would provide the Council with the scope of the proposed road work that could be done, which would depend upon how much bond money the Council authorizes. Mr. Kil stated that the consensus is to perform a total reconstruction of Patterson, 101st, and Hart Street. He stated if the Town bonds for $5 million it will leave an excess of approximately $2 million to go around and repave streets throughout the entire Town. Mr. Kil stated that there is a street map inventory of streets and a rating of their condition as poor, fair, good, excellent condition. Mr. Kil stated that the bond money should give the Town the opportunity to eliminate all of the bad road areas in the community for all of the residents in the subdivisions.

Mr. Forbes stated if there were no other comments, he would entertain a motion to move forward with the bond process.

(General discussion ensued.)

Mr. Forbes asked if there was a motion to move forward with the bonding for $5 million for the St. John road repair project. "So moved," by Mr. Volk. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

Mr. Forbes remarked that the Town-wide garage sale is coming up the week of May 1-4. Mr. Kil stated everyone is looking forward to this event.

Mr. Kil stated he encourages each subdivision to put a sign out. Mr. Kil stated that a lot of people participate in the garage sale.

(General discussion ensued.)

Mr. Kil stated that the Town-wide garage sale information has been posted on the website. The triathlon schedule for May 3, was discussed.

Mr. Forbes stated that Crown Point High School was listed in US News and World Report under 2014 best high schools in the nation. He stated they were ranked 4% nationally and 5% in the State of Indiana. Mr. Forbes noted that 19,400 schools were rated. Mr. Forbes gave kudos to Crown Point High School.

Mr. Forbes stated that Crown Point High School ranked 19th in the State and Lake Central ranked 20th in the State. Mr. Forbes stated that he wanted to acknowledge Lake Central High School on the good job that they are doing to be ranked #20.

CLERK-TREASURER:
Ms. Sury had no reports.

ATTORNEY'S REPORT:
Attorney Austgen had no reports.

TOWN MANAGER:
Mr. Kil had no additional reports.

STAFF:
Chief Frego presented the Police Department's March 1-31, 2014, activity report.

Chief Willman presented the Fire Departments March, 2014, activity report. Chief Willman informed the Council that Jake, the fire dog, recently celebrated his seventh birthday.

PAYMENT OF BILLS FOR THE CORPORATION:
Mr. Forbes moved on to payment of the bills. He noted APVs 9874 through 10049 in the amount of $1,059,567.28. He asked if there were any questions on the bills. There were no comments from the councilmen.

Mr. Forbes stated he would entertain a motion. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0). Ayes --- all. Nays --- none.

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried unanimously by voice vote (4/0). Ayes – all. Nays – none. (The meeting was adjourned at 8:09 p.m.)

A TRUE COPY

_______________________________________________
Susan E. Wright
Recording Secretary St. John Town Council