St. John Indiana - Founded 1837
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October 24, 2013 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Town Council for October 24, 2013, at 7:11 p.m. He announced that Boy Scout Troop 561 would perform a flag ceremony. Boy Scout Troop 561 performed a flag ceremony. (The Pledge of Allegiance was said.)

A young man from the Boy Scout troop, unidentified, appeared before the Council. He stated that he lives on West 101st Avenue, east of Claremonte Ridge subdivision, west of Cline Avenue and next to the Gates of St. John. The young man stated that his street is a mess and needs to be fixed.

The young man stated that his road has been in disrepair for several years. He stated that there are potholes, dips, bumps, cracks and no visible center, yellow line, all of which makes the road dangerous. The young man had pictures on his laptop computer to show the Council.

(Councilmen looking at pictures.)

The road in disrepair was described as an approximate one mile section where Joliet Street ends all the way to Cline Avenue. Mr. Forbes stated that he was familiar with this road.

(General discussion ensued.)

Mr. Forbes stated he appreciated the young man's concern with regard to the road condition. He noted that there is a great deal of work going on in this area at the present time. Mr. Forbes stated that the Town is working with the developers of the Gates of St. John and Renaissance subdivisions, those developers being responsible for repairing the road. Mr. Forbes explained that there is going to be a reconfiguration of Parrish Avenue, at which time, the needed repairs will be made to 101st Avenue.

Mr. Forbes stated possibly by next spring significant repairs/improvements will have been made to 101st Avenue. Mr. Forbes thanked the young man for his report.

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Gregory Volk and Mark Barenie. Larry Bustamante and Ken Gembala were absent. Staff members: Steve Kil was absent. Attorney Austgen was present. Chief Frego was present. Chief Willman was absent. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was present.

Mr. Forbes reported that Mr. Gembala had family matters to attend to tonight, and Mr. Bustamante was currently in Indianapolis for job training.

APPROVAL OF MINUTES:
SEPTEMBER 12 AND SEPTEMBER 26, 2013, TOWN COUNCIL MEETINGS.

Mr. Forbes stated he would entertain a motion to approve the meeting minutes from the September 12 and September 26, 2013, Town Council meetings. He asked if there was any discussion on the aforementioned meeting minutes. There was no discussion.

Mr. Forbes stated he would entertain a motion to approve the Town Council meeting minutes of September 12, and September 26, 2013, as submitted by Susan E. Wright. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0).

NEW BUSINESS:
A. ORDINANCE #1574, AN ORDINANCE ESTABLISHINNG THE 2014 MUNICIPAL BUDGET, ORDINANCE #WD 76, AN ORDINANCE ESTABLISHING THE 2014 WATERWORKS DISTRICT BUDGET, AND ORDINANCE #SD 109, AN ORDINANCE ESTABLISHING THE 2014 SANITARY DISTRICT BUDGET.

Mr. Forbes stated that at the last Council meeting a public hearing was conducted for the 2014 municipal budget, the Waterworks District budget and the Sanitary District budget. He stated tonight would be second reading on the aforementioned ordinances and budgets. Mr. Forbes asked if there were any questions or comments on the budgets. There were no questions or comments from the councilmen.

Mr. Forbes stated he would entertain a motion to approve Ordinance #1575, Ordinance #WD 76 and Ordinance #SD 109. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Forbes requested reports or correspondence. Mr. Volk had nothing to report. Mr. Barenie had nothing to report.

Mr. Forbes stated, on behalf of Mr. Bustamante, he wanted to request a budget increase for the upcoming Festival of Lights. He stated that the Festival of Lights is a yearly event, which has been held for the last eight or nine years. Mr. Forbes stated that Mr. Bustamante has taken the Festival of Lights project under his wing, and is requesting that the Council add an additional $10,000 to this year's budget.

Mr. Forbes explained that this money will be used to revamp the inside of the pavilion and to purchase and/or replace decorations. Mr. Forbes noted that last year repair/replacements were made to the exterior lighting on the pavilion. Mr. Barenie stated that most of the d├ęcor used in the pavilion has been used since the inception of the Festival of Lights, eight to nine years ago. Mr. Barenie agreed that the time has come to invest in some new equipment.

Mr. Forbes stated that he would entertain a motion to approve the request to authorize $17,500 (a $10,000 increase) for the 2013 budget for the Festival of Lights. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0).

(General discussion ensued.)

Mr. Forbes requested an amendment to the motion, the motion should include authorization to the use of Haunted House festival funds for the Festival of Lights budget. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote. (3/0).

Mr. Forbes stated he had a letter in his possession from Jason Dravet. Mr. Forbes stated that Mr. Dravet's letter is requesting permission to dispose of "old and/or broken," equipment that is worthless and has no cash value. Mr. Dravet is requesting permission to dispose of six computers and one printer (serial numbers included) into the Public Works recycling bin.

(General discussion ensued.)

Mr. Forbes requested a motion to authorize disposal of the items as listed in the letter from Jason Dravet. "So moved," by Mr. Volk. Mr. Barenie seconded the motion. The motion was carried by voice vote (3/0).

Mr. Forbes asked Chief Frego for an update on the E-911 Consolidation. Chief Frego stated that the E-911 Commission met this morning and the Commission is going to re-evaluate each unit's independent expenses. Chief Frego informed the Council that the October 29, 2013, E-911 Consolidation meeting has been cancelled because the interlocal agreement that was to be presented is not ready yet. Chief Frego stated a new, detail oriented questionnaire came out at today's meeting.

(General discussion ensued.)

Chief Frego informed the Council that the RFP that is currently being worked on and will be released on November 4, 2013.

CLERK-TREASURER:
Ms. Sury had nothing to report.

ATTORNEY'S REPORT:
Attorney Austgen had nothing to report.

TOWN MANAGER:
Mr. Kil was absent.

STAFF: Chief Frego delivered the Police Department's monthly activity report covering September 1-30, 2013.

Chief Willman was absent. Mr. Forbes read Chief Willman's report of September 1-30, 2013, into the record.

PAYMENT OF BILLS:
Mr. Forbes noted that payment of bills was before the Council for their consideration. He asked if there was any discussion on the bills. There was no discussion.

Mr. Barenie made a motion to pay the bills, Vouchers 8710 through 8954 excluding Voucher 8852 in the amount of $280. The total amount of the bills is $1,443,970.36, after deducting $280. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0).

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn the meeting. "So moved," by Mr. Barenie. Mr. Volk seconded the motion. The motion was carried by voice vote (3/0). (The meeting was adjourned at 7:36 p.m.)

A TRUE COPY

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Susan E. Wright
Recording Secretary St. John Town Council