St. John Indiana - Founded 1837
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September 26, 2013 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Town Council for September 26, 2013, at 7:16 p.m. Mr. Forbes asked the Council members and audience to remain standing after the Pledge of Allegiance to observe a moment of silence for Mr. Peter Monix.
(The Pledge of Allegiance was said.)
(A moment of silence was observed.)

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Ken Gembala, Mark Barenie and Larry Bustamante. Gregory Volk was absent. Staff members: Steve Kil. Attorney Austgen was present. Chief Frego was present. Chief Willman was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was present. (Chief Willman temporarily left the meeting.)

APPROVAL OF MINUTES:
AUGUST 22, 2013, TOWN COUNCIL MEETING

Mr. Forbes stated he would entertain a motion to approve the meeting minutes from the August 22, 2013, Town Council meeting. He asked if there were any changes, additions or deletions. Mr. Gembala noted one change to the meeting minutes. A misspelling of the last name Reveir, which should be spelled "R-E-V-O-I-R." This change was duly noted by the recording secretary.

Mr. Forbes stated he would entertain a motion on the August 22, 2013, meeting minutes, with the aforementioned change, provided by Susan E. Wright. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

(Chief Willman re-entered the room.)

PUBLIC HEARING:
A. Ordinance #1574, an ordinance establishing the 2014 municipal budget;
Ordinance #WD-76, an ordinance establishing the 2014 Waterworks District Budget;
Ordinance #SD-109, an ordinance establishing the 2014 Sanitary District Budget.

Mr. Forbes announced that a public hearing was set for tonight regarding the Town's municipal budget, Waterworks District budget and the Sanitary District budget. He asked Attorney Austgen if the notices were in order.

Attorney Austgen stated that he had reviewed the Publisher's Affidavits and noted that proper advertisement and timely publication was made of the Notice of the Budget Hearings in The Times and the Post-Tribune and the public hearing may be properly held.

Mr. Kil informed the Council that Mr. Karl Cender was present at tonight's hearing with a summary of the 2014 budget. Mr. Karl Cender, financial advisor for the Town of St. John, appeared before the Council. He had submitted a budget summary for 2014 to the Council.

Mr. Cender informed the Council that the General Fund is proposed at $4,643,655.00 which is an approximate $410,000 increase over 2013. Mr. Cender stated that the other Town budget funds are in the amount of $5,715.612, an approximate increase of $621,000. He explained the $621,000 increase was due to two new funds being established for the 2014 budget, one fund for the county income tax and one fund for Public Safety.

Mr. Cender stated that the 2014 budgets have also factored in a 3% salary increase for Town employees. He stated that the Waterworks District operating budget for 2014 is $326,773, and the Sanitary District's operating budget for 2014 is $410,960. All of the aforementioned figures are outlined on Page 1 of Mr. Cender's budget summary handout.

Mr. Cender informed the Council that with the passage of the county income tax, the property tax freeze has been lifted; this will result in an increased maximum levy of 2.6% in 2014, all of which is outlined on Page 2 of Mr. Cender's budget summary handout.

Mr. Cender stated he would be happy to answer any questions. There were no questions from the councilmen. Mr. Forbes stated he would open the floor for public hearing for comments on the three municipal budgets. He called for public comment. There was no public comment. Mr. Forbes closed the public hearing and brought the matter back before the Council.

Mr. Forbes noted that there would be three separate actions on the budgets. He stated he would entertain a motion to consider Ordinance #1574, on first reading only. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

Mr. Forbes stated he would entertain a motion to consider Ordinance #WD-76 on first reading only. "So moved," by Mr. Barenie. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0).

Mr. Forbes stated he would entertain a motion to consider Ordinance #SD-109 on first reading only. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

(General discussion ensued.)

The ordinances will be on the agenda for adoption at the next meeting in October.

NEW BUSINESS:
A. CONSIDER ORDINANCE #1575, AN ORDINANCE AUTHORIZING THE EXTENSION OF THE REFUSE AND RECYCLING CONTRACT FROM ALLIED WASTE.

Mr. Forbes stated that there has been significant discussion on the extension of the contract with Allied Waste for refuse and recycling. He stated that the final draft resolution agreement is now before the Council for their consideration. Mr. Forbes asked if there were any questions or comments on this matter. He noted the extension is for five years.

Attorney Austgen noted that the resolution is based upon a proposal submitted to and accepted by the Council from James Metros of Republic.

Mr. Forbes stated he would entertain a motion to consider Ordinance #1575 on first reading. "So moved," by Mr. Bustamante. Mr. Gembala seconded the motion. The motion was carried by voice vote (4/0).

Mr. Forbes stated he would entertain a motion to adopt Ordinance #1575. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Forbes wanted to know what action needed to be taken to lower the rates for residents now that the Town has entered into the extension agreement with Allied Waste.

(General discussion ensued.)

Attorney Austgen recommended that the Council adopt an ordinance that would lower the refuse rates for the residents. Attorney Austgen explained that the ordinance was drafted consistent with the contract terms.

(General discussion ensued.)

Attorney Austgen recommended that the Council amend Ordinance #1575 to declare that the new lower amount will commence at the next billing cycle.

Mr. Barenie made a motion to amend Ordinance #1575 to include the rate change to take effect on the billing cycle September 15 to October 15, 2013, pursuant to the new contract. "So moved," by Mr. Bustamante. The motion was carried by voice vote (4/0).

Mr. Forbes asked the councilmen what their stance was on E-911 consolidation and sending out the Memorandum of Understanding that would outline and discuss their participation with other communities in the PSAP program. Mr. Barenie stated he would like to move forward with this matter.

Attorney Austgen recommended that a motion be solicited to amend the agenda to add this matter so it could be properly acted upon. Mr. Forbes asked for a motion to amend the agenda to add discussion on the Memorandum of understanding on the E-911 consolidation. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

Mr. Forbes noted that that next logical step would be to send out the Memorandum of Understanding to the surrounding communities in order to ascertain which communities would be willing to participate in the same. He stated he would entertain a motion to authorize delivery a Memorandum of Understanding to surrounding communities and that the Town of St. John participates in the Memorandum of Understanding. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

Mr. Forbes stated that the Prairie West (CDBG) project is finished, and he noted that many people are using the bike trail. Mr. Forbes noted that the sidewalk on Bingo Lake Road project will be starting shortly, and the Larimer ditch project is progressing nicely. Mr. Forbes remarked that the Civic Park pavilion is finished and looks very good.

Mr. Gembala thanked the Police and Fire Departments for the fine effort and their escort for former Public Works Director, Mr. Pete Monix, at his funeral service. Mr. Bustamante commented he would be sorely missed. Mr. Forbes noted Mr. Monix was the foundation of the infrastructure of St. John.

Mr. Gembala stated that Mr. Monix was solely responsible for the major league baseball field being fenced and the installation of two softball fields. He stated Monix solicited volunteers to work and donate materials to get these fields in order back in the 1990s when the Park Department had no funds. Mr. Gembala remarked that this was just one instance of Mr. Monix's good works for the community of St. John.

Mr. Bustamante had nothing further to report. Mr. Barenie had nothing to report.

CLERK-TREASURER:
Ms. Sury had nothing to report.

ATTORNEY'S REPORT:
Attorney Austgen had nothing to report.

TOWN MANAGER:
Mr. Kil asked the Council if they had any objection to placing Mr. Monix's name plaque back on the Water Treatment plant.

(General discussion ensued.)

The councilmembers had no objections to the plaque being replaced on the building. Mr. Gembala made a motion to place Mr. Monix's plaque on the Water Treatment plant. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

STAFF:
Chief Willman delivered the August, 2013, monthly activity report from the Fire Department.

Chief Frego delivered the Police Department's monthly activity report covering August 1-31, 2013. Chief Frego informed the Council that the Police Department will be conducting agility tests to the 40 eligible applicants; a written test will follow. The Public Safety building open house is set for October 6, 2013.

PAYMENT OF BILLS:
Mr. Forbes noted that the docket amount was amended to include all of the annexation costs that were discussed earlier. Ms. Sury concurred. She noted different APV numbers were used for the different funds. She stated the amended total was $1,163,573.33.

Mr. Bustamante made a motion to pay the bills as amended, excluding Voucher No. 8613. Mr. Forbes noted that Voucher No. 8613 was in the amount $280. Mr. Forbes noted that the APVs to be paid were 8477 through 8709 excluding Voucher No. 8613. "So moved," by Mr. Bustamante. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0)

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment.

An unidentified audience member told the Council that the meetings should be louder. Mr. Forbes called for additional public comment. There was no further public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes asked for a motion to adjourn the meeting. Mr. Barenie made a motion to adjourn the meeting. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (4/0). (The meeting was adjourned at 8:50 p.m.)

A TRUE COPY

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Susan E. Wright
Recording Secretary St. John Town Council