St. John Indiana - Founded 1837
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September 12, 2013 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Forbes called to order the regular meeting of the Town Council for September 12, 2013, at 7:01 p.m. (The Pledge of Allegiance was recited.)

ROLL CALL:
Roll call was taken by Clerk-Treasurer, Sherry Sury, with the following members present: Michael Forbes, Larry Bustamante, Gregory Volk and Mark Barenie. Ken Gembala was absent. Staff members: Steve Kil. Attorney Austgen was present. Chief Frego was present. Chief Willman was present. Chip Sobek was absent. Recording Secretary, Susan E. Wright, was present.

PROCLAMATION: CONSTITUTION WEEK
Mr. Forbes stated that the first thing on the agenda was a Proclamation for "Constitution Week." He read the proclamation into the record.

Mr. Forbes stated that he would entertain a motion authorizing him, as the Town Council President, to sign the proclamation that designates the week of September 17-23, 2013, as "Constitution Week" in the Town of St. John. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was unanimously carried by voice vote (4/0).

NEW BUSINESS:
A. UPDATE ON E-911 CONSOLIDATION

Mr. Forbes stated that the E-911 consolidation issues were discussed by the Council two weeks ago. He stated there has been substantial discussion since that time, information has been shared with everybody, and there has been positive feedback.

Mr. Forbes informed the Council that there was a meeting with the E-911 Consolidation Executive Board earlier today. He opined that discussions have reached a point where a Memorandum of Understanding should be drafted and sent out in order to see which entities would be willing to sign the same. Mr. Forbes asked the Councilmen if they had any questions, comments or concerns.

Mr. Barenie expressed his appreciation for the efforts of Mr. Forbes, Mr. Kil and Attorney Austgen in handling the issues related to the E-911 Consolidation.

(General discussion ensued.)

Attorney Austgen recommended Mr. Forbes reiterate his primary objectives related to the E-911 Consolidation project. Mr. Forbes stated he is very concerned about loss of the Town's levy. He noted that the Town has just been released from a levy freeze only to have to turn around and part with a significant amount of levy for the E-911 Consolidation operating costs. He opined that it would be extremely unlikely that any of the levy monies would ever be returned to the Town. Mr. Forbes stated that this same concern has been voiced by other communities.

Mr. Forbes noted that the State has designated two PSAPs for Lake County. He stated that Lake County is proposing one operating PSAP site and a dark site. He explained that the dark site would be a building outfitted as a PSAP center, but unstaffed and locked. Mr. Forbes stated that the Town's position is that the two PSAPs designated for Lake County are both live and serve as back-ups to each other.

Mr. Kil stated that the Town's proposal of two PSAP centers would meet the fundamental principles of consolidation in that two PSAP centers would be both cost effective and efficient. He stated that the Town is trying very hard to accomplish establishment of two PSAP centers in Lake County.

There was no further discussion. Mr. Forbes asked for a motion to authorize Attorney Austgen's drafting of a Memorandum of Understanding for the Council's review. "So moved," by Mr. Bustamante. Mr. Volk seconded the motion. The motion was carried by voice vote (4/0).

B. SUNCREST CHRISTIAN CHURCH – VARIANCE OF USE FOR THE CONSTRUCTION OF A SPORTS COURT (FAVORABLE RECOMMENDATION FROM THE BOARD OF ZONING APPEALS).

Mr. Forbes stated that the Board of Zoning Appeals has forwarded to the Council a favorable recommendation of a request for a variance of use for the construction of a sports court at the Suncrest Christian Church. He noted that there are a few contingencies attached to the favorable recommendation.

A representative of the Suncrest Christian Church appeared before the Council. He stated that the church's parking lot currently serves as a basketball court. The representative stated that due to additional church services, the parking lot will no longer be available for basketball.

The church representative is proposing the construction of a multi-purpose concrete pad. He stated that the church has no intention of installing lighting or permanent basketball hoops. He stated he would like to put a picnic table out on the concrete pad so that church staff can use it.

Mr. Forbes stated he would entertain a motion to approve Suncrest Christian Church's request for a variance of use in order to construct a sports court. "So moved," by Mr. Barenie. Mr. Bustamante seconded the motion. The motion was carried by voice vote (4/0).

REPORTS AND CORRESPONDENCE:
TOWN COUNCIL:

Mr. Volk had nothing to report. Mr. Bustamante had nothing to report. Mr. Barenie had nothing to report.

Mr. Forbes noted that there are three soccer fields located within the Gates of St. John with the potential for a fourth soccer field there. He stated it has been suggested that the fourth field will be deeded to the Town. Mr. Forbes stated that the Council should consider the costs of paving the soccer fields.

(General discussion ensued.)

Mr. Forbes informed the Council that the costs, including equipment and labor, to grade the entire fourth soccer field and cut-out the parking lots would be $35,000.

(General discussion ensued.)

Mr. Forbes stated he would entertain a motion to authorize work on St. John Soccer Field #4 and parking lots for $35,000 to Dyer Construction. "So moved," by Mr. Barenie. Mr. Barenie seconded the motion. The motion was carried by voice vote (4/0).

CLERK-TREASURER:
Ms. Sury had nothing to report.

ATTORNEY'S REPORT:
Attorney Austgen had nothing to report.

TOWN MANAGER:
Mr. Kil had nothing further to report.

STAFF:
Chief Willman had nothing to report.

Chief Frego had nothing to report.

PUBLIC COMMENT:
Mr. Forbes opened the floor for public comment. He called for public comment. There was no public comment. Mr. Forbes closed the floor to public comment.

ADJOURNMENT:
Mr. Forbes asked for a motion to adjourn the meeting. Mr. Bustamante made a motion to adjourn the meeting. Mr. Barenie seconded the motion. The motion was unanimously carried by voice vote (4/0). (The meeting was adjourned at 8:36 p.m.)

A TRUE COPY

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Susan E. Wright
Recording Secretary St. John Town Council