St. John Indiana - Founded 1837
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March 14, 2013 Town Council Minutes

Michael Forbes, PresidentAttorney David Austgen
Larry Bustamante, Vice-PresidentSherry Sury, Clerk-Treasurer
Gregory VolkSteve Kil, Town Manager
Mark Barenie 
Ken Gembala 

CALL TO ORDER:
Mr. Michael Forbes called to order the regular meeting of the Town Council, on March 14, 2013, at 7:00 p.m. (The Pledge of Allegiance was said.)

ROLL CALL:
Ms. Sherry Sury, Clerk Treasurer, took roll call with the following members present: Michael Forbes, Larry Bustamante, and Ken Gembala. Councilmen Greg Volk and Mark Barenie were absent. Attorney David Austgen was present. Staff members present: Steve Kil. Chief Fred Willman was present. Chief Frego was present. Chip Sobek was present. Recording Secretary, Susan E. Wright was also present.

For the record, Mr. Forbes informed the Council that Mr. Volk advised him that he would not be attending tonight's meeting due to illness. Mr. Kil informed the Council that Mr. Barenie had advised him he would be absent from tonight's meeting.

PRESENTATION:
MR. CAL BELLAMY – SHARED ETHICS COMMITTEE

Mr. Cal Bellamy appeared before the Board to present his story of the Shared Ethics Committee. He provided the Board with handouts. Mr. Bellamy informed the Council that he would tell them what the Shared Ethics Advisory Committee does. He directed the Council's attention to the handouts. Mr. Bellamy informed the Council that seven communities are currently participating in the Shared Ethics Committee, they include Crown Point, East Chicago, Dyer, Highland, Munster, Schererville and Whiting.

Mr. Bellamy informed the Council that the Shared Ethics Committee does not enforce ethics violations and does not make rules for communities. He stated that the Shared Ethics Committee aids in the training of employees. Mr. Bellamy stated that the training is in four different venues.

Mr. Bellamy explained that the first and most important venue is the training of the entire workforce of the member communities. Mr. Bellamy stated this training is accomplished by asking the member Towns to designate one, two or three employees so that the Shared Ethics Committee can train them; in turn, the trained employees return to the work place and train their co-workers. Mr. Bellamy stated that training can be completed by using one of four training programs or a video with interactive training.

Mr. Bellamy stated that the employee training is based on case studies and interactive discussion. Mr. Bellamy reiterated that the first and most important activity of the Shared Ethics Committee is the training of every municipal employee.

Mr. Bellamy stated that the second venue of the Shared Ethics Committee is training of department heads and supervisors with the thought that trained employees will only be effective if the supervisors and department heads are enthusiastic about the project.

Mr. Bellamy stated that there is a specialized training project for the supervisors and department heads. He stated that the next training session for supervisors and department heads is scheduled for April 17, 2013, for a half day.

Mr. Bellamy stated that the third venue of the Shared Ethics Committee is to provide training for board and commission members. He stated this training is done once a year. He stated that this training is based on the premise that the board and commission members make many important decisions for the community and are exposed to potential conflicts of interest and favoritism. He stated that the training provided to the board and commission members also includes case studies. Mr. Bellamy stated that the next training session for board and committee members is scheduled for September 30, 2013.

Mr. Bellamy explained the fourth venue of the Shared Ethics Committee is the Ethics in Government Breakfast. He stated that this breakfast took place earlier on this day with former U.S. Attorney for Illinois, Patrick Fitzgerald, as the guest speaker, along with a panel of local officials. He stated these individuals discussed ethics with the general public, elected officials, and any other interested parties.

Mr. Bellamy summarized that these are the four training venues that the Shared Ethics Committee utilizes. He stated that the handout submitted to the Council reflects what kind of results the Shared Ethics Committee has achieved.

Mr. Bellamy stated that at the end of 2012, a survey was conducted of employees in a number of communities. He stated that the survey received 565 responses. Mr. Bellamy stated that two-thirds of the respondents indicated that they valued the ethics training, and rated the ethics training as important to very important. He stated that the survey validated the value and importance of the ethics training.

Mr. Bellamy stated that there are some modest costs associated with joining the Shared Ethics Committee. He stated that the cost is dependent upon how many full-time employees there are. He referred the Council to the fee schedule in the handout. Mr. Bellamy stated that once the fee is paid by the community all of their employees are entitled to participate in all of the training programs without any additional costs.

Mr. Bellamy stated that the members of the Shared Ethics Committee are all volunteers. He stated that the Shared Ethics Officer, Joseph Pellicciotti, is an Associate Chancellor at IUN. Mr. Bellamy explained that the only expense for the committee is providing training materials and arranging training activities.

Mr. Bellamy explained that the Shared Ethics Committee is made up of private citizens. He stated each member town appoints its own citizens to be a commissioner to govern the activities. He stated the appointees are comprised of clergy, educators, attorneys and retired judges. Mr. Bellamy stated that the Committee's finances are controlled by a board of delegates. He stated that the board of delegates sets the Committee's fees and budget.

Mr. Bellamy concluded his presentation. He stated he would be happy to answer any questions or concerns the Council might have.

Mr. Gembala asked who develops the programs for the Shared Ethics Committee. Mr. Bellamy explained that the department head/supervisors training and the board/commission training is conducted by a professional. He stated that on the 17th of April, a gentleman by the name of David Limardi, presently the Midwest Director for the ICMA, will be conducting the training. He stated that the individuals teaching the ethics training have hands-on experience with all of the issues that will be addressed.

Mr. Bellamy stated employee training programs are developed by two local ethicists, one from Calumet College and one from Purdue Calumet. The two local ethicists also train the trainers. He stated there is also a twelve minute interactive training video on challenging case studies.

There were no further questions from the Council. Mr. Forbes stated that he has had the opportunity to see the Shared Ethics Committee presentation by way of the Lake County Solid Waste Management Board. Mr. Forbes stated that he would like to get the input of the two councilmen who were absent from tonight's presentation. He thanked Mr. Bellamy for the information.

Mr. Bellamy, as a parting comment, stated that some people think that ethics blossom up automatically, and that people understand how to navigate through al l of the shades of gray that they are confronted with. He stated once the case studies are presented and there is dialogue with the employees/supervisors/commissioners, they comprehend the different perspectives very quickly. Mr. Bellamy stated that ethical decision making is a learned skill.

Mr. Forbes thanked Mr. Bellamy for donating his time to this cause.

NEW BUSINESS:
A. BID OPENING – 2013 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT – PRAIRIE WEST WALKING TRAIL

Mr. Forbes stated that the next item on the agenda for the Council's review was the bid opening for the 2013 CDBG project for the Prairie West Walking Trail. He asked Attorney Austgen if the Proofs of Publication were in order. Attorney Austgen stated that the record should reflect the timely publication in two publications, The Times and the Post Tribune, on February 24, 2013, and a subsequent publication in each of the same papers on March 4, 2013, as Notice to Bidders. Attorney Austgen stated that the Council could proceed on the bid opening.

Mr. Forbes noted that Attorney Austgen had the bids in hand.

Attorney Austgen opened the first bid. This bid was received from Reith-Riley. He stated that the bid form is in order, duly executed and notarized; contains the e-verify enrollment agreement; affidavit of e-verify compliance; and the certificate regarding engagement and investment in Iran. The base bid is $69,000; Alternate Number One is $54,840. Form 96 is present, duly executed and notarized, contains oath, affirmation and noncollusion affidavit. Bid bond is present in the amount of ten percent of the total bid. The business documentation of Reith-Riley was also in the package. Receipt of bid addenda, March 6, 2013, is acknowledged in the document.

Attorney Austgen opened the second bid. This bid was received from Walsh & Kelly, Inc. He stated that the bid form is present, duly executed and notarized; Addenda Number 1 is acknowledged. Base bid of $53,031; Alternate Bid Number One, $42,846; total base and alternate bid $95,877, executed and duly notarized; contains e-verify enrollment agreement; affidavit of e-verify compliance; certificate denying engagement and investment in Iran. Bid bond present in the amount of ten percent of the amount bid. Form 96 is present, duly executed and notarized, containing oath, affirmation and noncollusion affidavit. The business documentation of Walsh & Kelly, Inc. was attached.

Mr. Forbes confirmed that there were the only two bids received. He stated that he would accept a motion to take the two bids under advisement. "So moved, by Mr. Gembala. The motion was seconded by Mr. Bustamante. The motion was carried by voice vote (3/0).

REPORTS AND CORRESPONDENCE:
A. TOWN COUNCIL:

Mr. Bustamante had nothing to report.

Mr. Gembala had nothing to report.

Mr. Forbes informed the Council that he met with Mr. Kil last Friday. He stated that they met on 93rd Avenue to discuss a drainage problem at that location. He stated there are actually two drainage problems remaining on 93rd Avenue.

Mr. Forbes stated one problem is the pond in Prairie West Park, which will not be fixed until development occurs in this area. Mr. Forbes stated that the other drainage problem is located just before Hilltop on 93rd Avenue due to a significant valley in the road that runs across the road and travels off into Larimer Park. He stated that any time water flows across one of the Town's thoroughfares, it is a big problem especially at this time of year due to freezing rain. Mr. Forbes stated that cost estimates for this project at 93rd Avenue and Hilltop will be presented to the Town Council shortly.

B. ATTORNEY:
Attorney Austgen had nothing additional to report.

C. STAFF:
Mr. Kil informed the Council that when the appointments were handed out for year 2013 he inadvertently left off Mr. Setlack's appointment to the Economic Development Committee. He asked the Council to formally appoint Mr. Setlack to the Committee.

Mr. Gembala made a motion to appoint Mr. Setlack to the Economic Development Committee. The motion was seconded by Mr. Bustamante. The motion was carried by voice vote (3/0).

Mr. Sobek informed the Council that the Easter Egg Hunt would take place one week from Saturday.

Chief Willman had nothing to report.

Chief Frego had nothing to report.

CLERK-TREASURER:
Ms. Sury had nothing to report.

PUBLIC COMMENT:
Mr. Forbes called for public comment. There was no public comment.

ADJOURNMENT:
Mr. Forbes stated he would entertain a motion to adjourn. "So moved," by Mr. Gembala. Mr. Bustamante seconded the motion. The motion was carried by voice vote (3/0). (The meeting was adjourned at 7:20 p.m.)

A TRUE COPY

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Susan E. Wright
Recording Secretary St. John Town Council