St. John Indiana - Founded 1837
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September 13, 2012 Town Council Minutes

Forbes called the meeting to order at 7:15 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Michael Forbes, President; Mark Barenie, Vice-President; Gregory Volk, Member; Ken Gembala, Member; Larry Bustamante, Member; David Austen, Attorney; Steve Kil, Town Manager and Sherry Sury, Clerk-Treasurer. Also in attendance was Fred Frego, Police Chief and Fred Willman, Fire Chief (arrived 7:22 P.M.). Absent was Chip Sobek, Parks Superintendent.

Proclamation: “Constitution Week” ‐ Mr. Forbes read the proclamation, Exhibit A. Mr. Bustamante motioned to authorize the Town Council President's signature of the Proclamation. Seconded by Mr. Gembala. Motion passed with a vote of 5-0.

New Business

Consider Resolution #12-09-13, designating U.S. Highway 41 as part of “The National Purple Heart Trail System” ‐ Mr. Kil stated that this resolution is something that will be carried down to the State legislature; the resolution is to show the Towns support. Mr. John Mateyko, Vice Commander of the Military Order of the Purple Heart added that Highland and Schererville have passed their resolutions and Hammond is scheduled for the 24th. Once all the communities have passed their resolutions he will go to the State legislature to ask that the designation be made. Mr. Volk motioned to approve Resolution #12-09-13. Seconded by Mr. Gembala. Motion unanimously passed.

Consider of Employee Listing, effective as of June 30, 2012, related to the Anti-Nepotism and Contracting with Relatives Ordinance #1599 ‐ Mr. Austgen stated that this is a recommendation so there is a public record made of the listing and recommended by the State Board of Accounts. Mandatory requirements will be forthcoming, certifications in light before year end and will go hand in hand with the budgeting process. Discussion ensued regarding the effective date. Mr. Gembala motioned to adopt the employee list as presented. Seconded by Mr. Bustamante. Motion unanimously passed. Mr. Austgen also recommended to the Clerk and Town Manager the dissemination and distribution of the ordinance to everybody and to secure a receipt and acknowledgement. Mr. Kil added that the list also contains the date Ms. Sury receives the acknowledgement. Discussion ensued.

Consider amendment to Lease Agreement with St. John Girls Softball ‐ Mr. Barenie stated that the utilities are exactly like the boys softball agreement. Mr. Forbes stated the language was changed in the previous contract, girls' softball has never been responsible for gas, utilities, and lights like boys baseball and there was an error in the previous contract.

Mr. Barenie mentioned his concern regarding the locks and the proposed usage by residents of the field. Oscar Martinez, President of the St. John Girls Softball stated that there are signs on the field in Highland as well, no pets allowed. The locks are there so the fields do not get damaged because of the money they put into those fields, such as irrigation, fertilizer, gravel etc. They are proposing to their Board that the coaches and managers have keys to the fields. They are looking at getting donations for usage of the fields by others. He added there is a lot of green space there in the event someone wants to practice and the field is locked. Discussion ensued. Mr. Martinez stated that all calls are referred to him from Chip (Park Superintendent) that he receives regarding the use of the fields. Mr. Barenie questioned the procedure for making arrangements for example, for a father and son to practice if the coach is not available to get the keys. Discussion ensued regarding the use of the green space, the not gated t-ball fields, in-field spaces, batting cages, etc. that are available for use. Mr. Volk motioned to approve the amendment to the lease agreement with St. John Girls Softball. Seconded by Mr. Bustamante. Motion unanimously passed.

Reports & Correspondence

Town Council

Mr. Gembala stated that they are working on a water main on Olcott and is concerned it gets done before the weather changes. Mr. Kil reported the status and that they are on schedule.

Mr. Forbes stated that he received an e-mail last week regarding the payment of their TIF districts. St. John has paid off their obligations to the TIF districts. All monies will be dispersed to the proper authorities. Mr. Kil added that Dr. DeVries wanted to thank the Town Council and was excited to hear that about $65,000 was being released back to the Lake Central Construction Account and because there is not much in the TIF District for Hanover they will get about $6,000 or $7,000 and the money returned to the taxing districts.

Clerk-Treasurer

Ms. Sury stated that she did receive all the bonds back for the TIF. She also asked that the Council approve payment to Truck City in the amount of $147,428 so they can cut the check and when the snow plow is delivered they can give them the check. They anticipate delivery next week. Mr. Bustamante motioned to authorize payment of the snow plow to Truck City in the amount of $147,428. Seconded by Mr. Volk. Motion passed with a vote of 5-0.

Ms. Sury also asked for permission to release a check for an annexation refund to Adolph & Jeanne DeGrauwe for 2011 pay 2012 for two properties in the amount of $1,445.22. Mr. Kil added that the DeGrauwe's are part of the greater Dyer annexation and there is only one person left to be reimbursed, Fern Buchmeier. She would be the last one in that area for this year. Mr. Barenie motioned to authorize release of the check in the amount of $1,445.22 as stated. Seconded by Mr. Volk. Motion passed with a vote of 5-0.

Staff

Mr. Austgen recommended the Town Council consider ratifying the Redevelopment Commission approval of the economic development agreement; which provided for a signature approval of that document / instrument of the Town Council's concurrence. Mr. Gembala motioned the Town Council's concurrence of the Redevelopment Commissions to approve the Economic Development Agreement with John Eenigenburg. Seconded by Mr. Barenie. Motion passed with a vote of 5-0.

Mr. Kil stated that he supplied the reporter with a press release regarding a letter they received from Downy Insurance who is the Town's workers compensation provider that the Town has received a Safety Award. Mr. Barenie requested that Mr. Kil provide at the next meeting the status of the training meetings for Public Works. Mr. Barenie also requested the book keeping status regarding the Letters of Credit, discussion ensued.

Chief Willman thanked the Council, Steve and Bobby Davis for the job they are doing on the parking lot.

Public Comment ‐ None

Adjournment ‐ Mr. Gembala motioned to adjourn the meeting. Seconded by Mr. Barenie. Motion unanimously passed. Meeting adjourned at 7:38 P.M.

ATTEST:

_____________________
Sherry P. Sury
Clerk-Treasurer