St. John Indiana - Founded 1837
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February 23, 2012 Town Council Minutes

Mr. Forbes called the meeting to order at 7:06 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Michael Forbes, President; Gregory Volk, Member; Ken Gembala, Member; Larry Bustamante, Member; David Austgen, Attorney; Steve Kil, Town Manager and Sherry Sury, Clerk-Treasurer. Also in attendance was Fred Frego, Police Chief; Fred Willman, Fire Chief; and Chip Sobek, Parks Superintendent. Absent was Mark Barenie, Vice-President.

Approval of minutes: January 12, 2012 Executive Session, January 12, 2012 Regular Meeting, January 26, 2012 Executive Session and January 26, 2012 Regular Meeting ‐ Mr. Gembala motioned to approve the minutes. Seconded by Mr. Volk. Motion passed with a vote of 4-0.

New Business

Consider Ordinance #1553, an ordinance establishing a St. John Economic Development and Promotion Committee ‐ Mr. Forbes stated that the purpose of this committee is to create a document to promote the town to businesses, to go out and attract businesses that would be of benefit to the residents and not wait to see what falls into town. He stated that he believes they need businesses that are more resident specific rather than location specific. Mr. Gembala motioned to consider Ordinance #1553 on first reading. Seconded by Mr. Bustamante. Motion passed with a vote of 4-0.

Mr. Bustamante motioned to adopt Ordinance #1553. Seconded by Mr. Gembala. Motion passed with a vote of 4-0.

Consider agreement with Lake Hills Volunteer Fire Department for emergency dispatching services ‐ Mr. Kil stated that the contract is identical to last year with the exception of the dates. Mr. Bustamante motioned to approve the agreement and authorize the Town Council President to execute. Seconded by Mr. Volk. Motion passed with a vote of 4-0.

Authorize to bid new Snow Plow ‐ Mr. Forbes stated that this would be the fourth snowplow and would cover the fourth quadrant of the town which will improve the flow and the coverage in town. Mr. Kil stated that he would like to open bids during the second meeting in March. Mr. Bustamante motioned to advertise and accept bids for a new snow plow. Seconded by Mr. Volk. Motion passed with a vote of 4-0.

Ordinance #1554, an Ordinance amending Ordinance #1546 authorizing the refunding of the 2004 sewage works revenue bonds ‐ Mr. Forbes stated that by refunding and refinancing the bond they will save $250,000.00. Mr. Austgen stated for the record that the ordinance is a supplement to the enabling ordinance that authorized the bonds that was in process last fall, and housekeeping for the payment process as well as the call date. Mr. Volk motioned to consider Ordinance #1554 on first reading. Seconded by Mr. Gembala. Motion passed with a vote of 4-0.

Mr. Volk motioned to adopt Ordinance #1554. Seconded by Mr. Bustamante. Motion passed with a vote of 4-0.

Reports & Correspondence

Town Council

Mr. Forbes stated that he received an e-mail from the Girl Scouts, March 12th will be their 100 Year Anniversary, and referenced the Proclamation (Exhibit A). Mr. Gembala motioned to authorize the Town Council President to sign the Proclamation. Seconded by Mr. Volk. Motion passed with a vote of 4-0.

Clerk-Treasurer ‐ None

Staff

Mr. Sobek stated that they are awarding the contracts for summer grass cutting, weeds, etc., and that the surveys for the five-year plan will be going out in the water bills next week and should be done by the end of next month. He stated that the Easter Egg Hunt will be March 31st.

Mr. Austgen stated that in reference to the new contracts Mr. Sobek mentioned, the new (State) law must be followed regarding the affidavits and immigration, E-Verify. Mr. Forbes stated that every contract the Town signs must include paperwork that the company does not have any undocumented workers.

Chief Willman read the Activity Reports for the months of January & February. He also commended his Administrative Assistant, Rachel Wilkinson, on her certification of Ambulance Coder.

Chief Frego read the Activity Report for the month of January. He stated that his 2011 report is included and they had a successful year.

Mr. Forbes stated there are four Requests to Purchase: Chief Willman gave an overview of the Task Force Monitors he would like to purchase. Mr. Bustamante authorized the request to purchase 2 Task Force Monitors for a total cost of $5,376.00. Seconded by Mr. Gembala. Motion passed with a vote of 4-0.

Mr. Kil stated that he would like a fence installed around the Kilkenny Water Tower as the area is getting vandalized. Discussion ensued. Mr. Gembala motioned to authorize the purchase of the fencing from D&C Fence Company in the amount of $4,890.00. Seconded by Mr. Volk. Motion passed with a vote of 4-0.

Mr. Kil stated that the technology grant the Police Department received for Opticoms does not cover the entire amount. The Town's portion is $5,803.60. Mr. Bustamante motioned to approve the Town's portion of the purchase in the amount of $5,803.60. Seconded by Mr. Gembala. Motion passed with a vote of 4-0.

Mr. Sobek requested approval to purchase candy for the Easter Egg Hunt from Greco Nut & Candy Company. Mr. Bustamante motioned to approve the purchase of the candy in the amount of $2,143.53. Seconded by Mr. Gembala. Motion passed with a vote of 4-0.

Payment of Bills for the Corporation APV's #7155 - #7362 for $1,438,023.05 - Mr. Volk motioned to approve the payment of the bills. Seconded by Mr. Bustamante. Motion passed with a vote of 4-0.

Public Comment

Mr. Adrian Bugariu, 11747 West 90th Avenue ‐ stated that he made a request and he demands the request be carried out.

Ms. Michele Haluska, Town Manager's Office ‐ stated that she wanted to advise the Town Council that they were contacted by Lowe's Home Improvement in order to find a nonprofit shelter, pantry or organization that needed some kind of improvement to keep the staff working through the winter; the information has been passed on and hopefully he'll have a report shortly to the administrative offices of Lowe's.

Adjournment ‐ Mr. Bustamante motioned to adjourn the meeting. Seconded by Mr. Gembala. Motion passed with a vote of 4-0. Meeting adjourned at 7:32 P.M.

ATTEST:

/s/ Sherry P. Sury Clerk-Treasurer