St. John Indiana - Founded 1837
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January 26, 2012 Town Council Minutes

Mr. Forbes called the meeting to order at 7:08 P.M. and led the Pledge of Allegiance. Roll call was taken with the following members present: Michael Forbes, President; Mark Barenie, Vice- President; Gregory Volk, Member; Ken Gembala, Member; Larry Bustamante, Member; David Austgen, Attorney; Steve Kil, Town Manager; and Sherry Sury, Clerk-Treasurer. Also in attendance was Chip Sobek, Parks Superintendent. Absent were Fred Frego, Police Chief; and Fred Willman, Fire Chief.

Approval of minutes: December 8, 2011 Regular Meeting; December 29, 2011 Executive Session and December 29, 2011 Regular Meeting ‐ Mr. Gembala stated that he would like to clarify the motion for the St. John Volunteer Fire Department from the December 29, 2011 Regular Meeting. The $10,000 was for the training center it is not the amount of the entire contract. Mr. Gembala motioned to amend the action taken in the December 29, 2011, meeting to be to approve the contract with the St. John Volunteer Fire Department as presented. Seconded by Mr. Barenie. Motion unanimously passed.

Mr. Gembala motioned to approve the minutes of December 8, 2011 Regular Meeting; December 29, 2011 Executive Session and the December 29, 2011 Regular Meeting with the amended change. Seconded by Mr. Bustamante. Motion unanimously passed.

Public Hearing

Ordinance #1550, an ordinance amending the Town's Refuse Collection Ordinance

Proofs of Publication ‐ Mr. Austgen stated that he has reviewed the Proofs of Publication for this meeting. The affidavits are in order and in evidence indicating timely publication, one time in each of the newspapers and that the public hearing may be properly conducted.

Opening Remarks ‐ Mr. Kil stated that this is taking the existing rate structure with the refuse collector and placing it in the body of the Ordinance as required by the State Board of Accounts. Nothing has been changed, no fees will be altered. It is to comply with the latest audit of the State Board of Accounts.

Open to the Floor ‐ No comment

Closed to the Floor

Closing Remarks ‐ None

Mr. Barenie motioned to adopt Ordinance #1550. Seconded by Mr. Volk. Motion unanimously passed.

New Business

Consider Professional Services Agreement for Engineering Services - Mr. Barenie proposed the engineering firm of Haas & Associates for the 2012 calendar year for St. John Engineering Services. Seconded by Mr. Volk. Motion unanimously passed.

Consider Professional Services Agreement for Legal Services ‐ Mr. Austgen stated that he tendered a contract as requested by Mr. Kil and there are no changes in it except for the year. Mr. Forbes stated that he reviewed the contract and agrees. Mr. Barenie motioned to approve the agreement with Austgen Kuiper & Associates. Seconded by Mr. Bustamante. Motion unanimously passed.

Consider Professional Services Agreement for Financial Services ‐ Mr. Kil stated that Mr. Cender held his rates. Mr. Volk motioned to approve the agreement with Cender & Company. Seconded by Mr. Gembala. Motion unanimously passed.

Resolution #12-01-26, a resolution to “write-off” Uncollectible Bad Debt ‐ Mr. Gembala asked if this is due to EMS calls. Ms. Sury stated that this is due to mostly Medicare and some bankruptcy filings. Mr. Gembala motioned to adopt Resolution #12-01-26. Seconded by Mr. Barenie. Motion unanimously passed.

Consider annual donation to Safety Village ‐ Mr. Forbes stated that this is the annual donation to the Safety Village. It is a yearly donation they make in an amount not to exceed $2,000.00. Mr. Gembala motioned that they grant the donation of $2,000.00. Seconded by Mr. Bustamante. Motion unanimously passed. Mr. Forbes noted they received a treasurer's report on the Safety Village.

Board and Commission Appointments ‐ Mr. Forbes read the proposed appointments:

Board & CommissionsProposed AppointmentsTerm
Plan Commission Steve Kozel Jr. 12/31/15
Stephen Hastings 12/31/13
Gregory Volk (Staff) 12/31/12
Michael Forbes (Staff) 12/31/12
Thomas Redar (Staff) 12/31/12
Board of Zoning Appeals Stephen Hastings 12/31/12
Park Board Frank Bradtke 12/31/15
Judeanne Natzke 12/31/15
Ethics Committee Dr. John DeVries 12/31/13
For Lake Central Corp
Police Commission Ron Vale Sr. 12/31/15
Rose Heijl 12/31/15
Donald Farris 12/31/15
Redevelopment Commission Michael Forbes 12/31/12
Kenneth Gembala 12/31/12
Mark Barenie 12/31/12
Gregory Volk 12/31/12
Larry Bustamante 12/31/12
Dr. John DeVries 12/31/12
For Lake Central Corp
Pat Kocot 12/31/12
For Hanover Central Corp
Economic Development Commission George Bellamy 12/31/15
Contractors Board Thomas Redar 12/31/13
Steve Kozel Jr. 12/31/13
Richard Hoover 12/31/13

Remaining Appointments were deferred.

Mr. Forbes read the proposed Town Council Liaison appointments for 2012:

Liaison Appointments

Plan Commission & Board of Zoning Appeals Gregory VolkLake County Coalition Larry BustamanteLake County Solid Waste District Michael ForbesNIRPC Michael ForbesPark Board Mark BareniePolice Commission Ken GembalaSafety Village Steve Kil

Notation made that the Fire Department, Public Works and Waterworks Board report to Steve Kil.

St. John Chamber of Commerce (New EDC ‐ when formed) Mark BarenieProposed Annual Appointments for 2012
Town Attorney Austgen Kuiper & Assoc
Police Commission Attorney Austgen Kuiper & Assoc.
Town Engineer HAAS & Associates
Financial Consultant Cender & Company

Mr. Barenie motioned to approve the appointments. Seconded by Mr. Bustamante. Motion unanimously passed.

Reports & Correspondence

Town Council ‐ None

Clerk Treasurer

Ms. Sury asked for approval to pay for the new snowplow for $144,607.00 from Chicago International Truck. Mr. Bustamante motioned to approve payment for the new snowplow from Chicago International Truck in the amount of $144,607.00. Seconded by Mr. Barenie. Motion unanimously passed.

Mr. Kil asked for approval for an invoice payment for the Town of Schererville for $921.44 for Building Inspection Services. He referenced a spreadsheet the council members received detailing the time spent. Mr. Gembala motioned to approve payment to the Town of Schererville for the Building Inspector Interlocal Agreement. Seconded by Mr. Volk. Motion unanimously passed.

Staff

Mr. Sobek stated that he will be sending out the proposals for all the contracted summer stuff in the next couple of weeks. He added that this year they need to do the five year master plan for the grant. He has started working on it and it is due next January.

Payment of Bills for the Corporation APV's #9454 - #9455 for $1,369,815.11 for 2011 & APV's #7000 - #7154 for $883,646.47 for 2012, total amount is $2,253,461.58 - Mr. Volk motioned to approve payment of the bills totaling $2,253,461.58. Seconded by Mr. Bustamante. Motion unanimously passed.

Public Comment ‐ None

Adjournment ‐ Mr. Barenie motioned to adjourn the meeting. Seconded by Mr. Volk. Motion unanimously passed. Meeting adjourned at 7:26 P.M.

ATTEST:

/s/ Sherry P. Sury Clerk-Treasurer